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August 3, 2025 42 mins
Preston Strada from Reva Global shares the different ways to use Virtual Assistants in your real estate investing business to delegate and get more done. He discusses how REVA has trained their staff to find deals, find private investors, handle phone calls, perform due diligence and over 100 other tasks that you can outsource.
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Episode Transcript

Available transcripts are automatically generated. Complete accuracy is not guaranteed.
Speaker 1 (00:02):
All right, everybody, Hey, we are We've got our one
more speaker here with note Camp twenty two. But I
will tell you this for some of you, especially those
of you that mentioned that you need help and getting
automation and getting enough done, or you're working at your
job so much that you don't have spare time, this
is gonna be the most important session for you to
help you take your business, your real estate, your capital

(00:23):
raising to a whole different level. And we are honored
to have press and strategy from REVA Global. What is
Reva's staying for real estate VAS? And I'm a huge
fan of what RIVA does, been a client for years.
Recommend them out anybody says I need a VA, this
is the group that you need to talk to.

Speaker 2 (00:41):
And we believe in so much otherdo.

Speaker 1 (00:44):
We've taken our videos and our training on the raising
capital and call on the ass managers and actually it's
on file for REVA for any other clients that are
not investors out there. So I'm not gonna take anyway
away anything more from pressing because he's the guy here
you're gonna want to listen to.

Speaker 2 (00:59):
You're gonna take some oats.

Speaker 1 (01:00):
And like I said, maybe one of the most impactful
sessions for all of you here, so pressing.

Speaker 2 (01:05):
Thank you so much.

Speaker 1 (01:06):
I know you said you had a four hour drive
back in your visiting family.

Speaker 2 (01:09):
Thanks for being here, man, I know Camp.

Speaker 3 (01:11):
Absolutely thank you for having me. Scott, I'm excited to
talk about using vas for not investing. It would be
a good session. Oh yeah, oh yeah, definitely.

Speaker 1 (01:18):
And it's key you want to and I was always
say if you want to grow your business, you want
to double your business.

Speaker 2 (01:24):
Getting assisted, and this is one of the easiest ways
to make it affordable for it.

Speaker 3 (01:27):
Yeah, absolutely, absolutely, Okay, I want to go and share
my screen yep.

Speaker 4 (01:35):
Okay, can you see.

Speaker 2 (01:36):
It, yes, sir, yep, just put yep presentation.

Speaker 3 (01:39):
Mode already, it is loaded. Okay, boom, okay. Thank you
guys for joining me. I think I'm the last lent
there here on Sunday, so I'll try to keep it
short and concise. But basically what I want to go
over is how you get an automated outsource about ninety
percent of your note investing in businusiness using trained virtual assistants.

(02:02):
And like Scott mentioned, we've worked with his team from
a long time now, so we have all everything he
teaches in his business, and I'll show you how you
can actually plug our VAS in. They're trained on it.
And a lot of the no investing business is phone works,
it's computer work, it's stuff that's very It can be
repetitive and time consuming and just not the best use

(02:23):
of your time. So we always say the great one
of the best automation tools is a great virtual assistant.

Speaker 4 (02:29):
So I'll show you I.

Speaker 3 (02:30):
Got some infographics and like the processes that Scott trains,
I'll show you visually how you can plug in VA's
and use them for that. But I'll go through talking
to self directed ira A owners, building your list of leads,
contacting them, contacting banks, all very powerful.

Speaker 4 (02:46):
Like I said, So here we go.

Speaker 3 (02:49):
When I'm going to go over like again, automated outsourced
ninety percent of the note investing business to train virtual assistants.
I'll go through sourcing self directed ir A owners. We
have a few different processes is for that, and you
kind of visually see what a VA will do for
you and.

Speaker 4 (03:03):
How they'll build that list for you.

Speaker 3 (03:05):
Then contacting the self directed IRO owners, so they're going
to build a list, they'll reach out to them, keep
notes on that contacting banks. It's very big for getting
for finding these non performing and performing notes. Follow Up
automation is one of the biggest I alway say it's
one of the best parts you can make as a
follow up via just consistently contacting people because most deals

(03:27):
are done in the follow up, and.

Speaker 4 (03:29):
So that is huge for what we do.

Speaker 3 (03:31):
Cold calling automation just that outbound phone work is just
great to have a virtual assistant. Do you know they're
trained for this, They have call center background. We check
for all of these boxes before we replace them with clients,
so they're ready to go skip tracing. And then I'll
go over a little bit of social media marketing just
what they can do to keep your business have that
active online presence.

Speaker 4 (03:51):
But again, like I said, there's.

Speaker 3 (03:52):
A lot of phone work and computer work when it
comes to finding these notes and ir owners can all
be handled by virtual assistants that we manage and we
train for you.

Speaker 4 (04:04):
So what's sets us apart?

Speaker 3 (04:06):
We get asked us a lot what kind of sets
revo apart from the others, And I'll give you a
quick two second rundown. Bob La Chance is our founder.
He's been on the podcast a few times, but he
actually uses our VAS and his business. He's had a
real estate investing business out of Connecticut, and so we
know this works. He's got a team of VA's managing
his lead generation. It's follow up transaction coordination, so all

(04:28):
of this work is being done and he's only focusing
on the income producing task. And I think last year
they did over one hundred and fifty transactions. They're projecting
over two hundred this year. And I just say that because,
like I said, he's using it. So it gives this
a unique edge and we know it works. A lot
of this stuff comes out from what's working in our
business and we can actually see and implement that with

(04:51):
our VAS. So we have a four step recruiting an
interview process. We do a VA system check and background check.
The system check here's making sure they have the adequate technology,
a backup system in case anything goes down. They've got
good internet speed, so we check all that up front
for you you're not dealing with any of that work.
We also do a three point competency and language proficient

(05:12):
proficiency check. Not a lot of people know this, but
English is the national language of the Philippines, so their
English proficiency is wonderful. They've got neutral accents, and that's
obviously a big priority for investors who are looking to
have them on the phones for us.

Speaker 4 (05:28):
And then last year I have.

Speaker 1 (05:29):
To talk about that press and yeah, because you were
but the workflow coordinator called me and I'm talking.

Speaker 2 (05:36):
I thought she was in Connecticut. I was like, oh,
you guys eat in Connecticut or Atlanta.

Speaker 1 (05:39):
She's like no, I'm like, whoa, you're you have no
no accent whatsoever.

Speaker 4 (05:43):
I was like, wow, it blows me away.

Speaker 3 (05:46):
At half the time we people think that they're from California, Connecticut,
but now you have a new idea. So that's obviously
one of the big reasons why in the Philippines that's
a huge call center industry.

Speaker 4 (05:55):
There so a lot of our cold calling VA's.

Speaker 3 (05:58):
You know, they're used to talking to people on the phones,
especially Americans, so they do a lot of that work
already and so they're already used to that. But yeah,
neutral accents is huge if they're going to be on
the phones for you. And then we do a disc
profile and predictive index, which is pretty cool. I won't
go too much into that, but if you guys aren't familiar.
You can check it out. But it's a cool way
even for your team, your in house team, but it

(06:20):
kind of gives you an idea of what their characteristic
like strengths and weaknesses are. So if you're going to
have a VA on the phone for you, you kind
of want someone with a high D and high I.
You know, they're more dominant, they're assertive, they're outgoing. If
you have like an admin VA, someone who's good at
they're good at like admin work, ad entry and whatnot,
but they're more introverted, they're not going to be good
on the phones for you.

Speaker 4 (06:40):
So we do all that and we replace them for you.

Speaker 3 (06:43):
It's a custom placement program and then so we have
a four week real estate intensive training for our vas.

Speaker 4 (06:49):
We have a whole.

Speaker 3 (06:49):
Department in the Philippines that are constantly every month they're
recruiting and sourcing. They're going through hundreds, if not thousands
of resumes. So from there they put them into our
they check all the boxes there, they go into our
training program, and then they have to graduate from our
training program to become a real VA. So I think
we have like a five percent hiring rate, but we

(07:10):
just we just want to make sure that they're they're
checking all of our boxes so we can play some
with clients and that they're some of the best of
the best VAS. They're they're pretty much executive level VAS.
I love working with them. I work with them every
day and I'm very similar values to us too.

Speaker 4 (07:25):
Then we also have a via benefit package, paid healthcare
for them.

Speaker 3 (07:28):
Paid time off, paid training, so and we also do
team building events. We go to the Philippines a couple
of times a year. COVID kind of threw a wrench
in that, but we're kind of back to it now.
We got one coming up in November, and we did
charitable charitable programs give back to their communities, just to
show we appreciate them, we support them, and we want
them to have a long success here. So that's just

(07:50):
kind of a background of what sets us apart and
about our company.

Speaker 4 (07:56):
Good to the next slide, So why is this important?

Speaker 3 (07:59):
So these are the three buckets when people are looking
outsource to a VA. We've noticed that they're typically falling
into three of these buckets, and it's either scale, efficiency
or time freedom. So scale it's a buzzword, you know,
it's going around everybody's got a different definition of scale,
but it so can be going from doing one to
two deals a month they're doing two to four. Whatever
that is, you're moving the needle forward in your business.

(08:19):
It doesn't have to be you know ten X you
hear all the time, It doesn't have to be that.
Whatever your definition of scale is just doing more deals
more efficiently while saving on expenses and without adding more
work to your plate. The second bucket is efficiency, kind
of removing some of those bottlenecks so they can VA's
are great for improving the efficiency of your processes.

Speaker 4 (08:40):
And I can't tell you how many times I've.

Speaker 3 (08:41):
Had a VA come to me it's like pressed, and
he's like, why don't we start doing this instead and
we can eliminate this step And it just blows my mind.

Speaker 4 (08:47):
And I'm always open to that.

Speaker 3 (08:50):
I always encourage them to give me feedback like that,
because a lot of times they can do some of
the stuff better than I even realize. And then lastly,
it's time freedom. Everybody they want to get our time back,
and so that could be focused on more time with
your family or focusing.

Speaker 4 (09:05):
On your business.

Speaker 3 (09:06):
But what we've seen the most successful businesses working with
virtual assistants or ones that they actually make the VAS
feel like they're part of the team. So bringing them
into those weekly meetings or daily stand ups, checking in
with them every day. When some people start with us
and they kind of just leave the VAS and they
feel like they're on an island on their own, you know,
just like do this work and they're not getting contacted,

(09:29):
those typically aren't the best relationships. We always encourage making
them part of your team and they'll and they like
working for these missessses.

Speaker 4 (09:38):
So all right, so now I've been meeting potatoes. So
there are some of the tasks that Scott teaches.

Speaker 3 (09:42):
So we'll go to sourcing for self directed ir A
owners and what that looks like using a VA and
that process. So this is going to be focused on
the counting appraiser website. So we've got to read a
global Virtual assistant here, that's what the process looks like.
So they'll access the property appraiser We're counting website for you,
and I've gone through We've gone through this with them

(10:03):
everything you need to look for. And what they're doing
is they're going to be building this list of leads
for you, the contact info and a lot of it is.

Speaker 4 (10:10):
Just tedious work.

Speaker 3 (10:11):
You're going you're looking for these ir A owners and
trying to get their information. You'll have to go through
a few different steps. Some websites are easier to manager
than others. But the point is they're handling all of
this for you to build this list of leads and
then contacting them trying to set appointments for you. So
they're going to search for all the IRA owners on
that website, gather the info for them, and then they're

(10:33):
gonna build it. We have a trackers built out by
What's kind of teaches, so they'll put the owner name here,
who the actual IRA holder name.

Speaker 4 (10:42):
Is, the address.

Speaker 3 (10:43):
If there's no contact number, no email, we do the
work to get that for you.

Speaker 4 (10:47):
But they're just doing all this work to build this
list for you.

Speaker 3 (10:50):
It's just it could be very tedious and time consuming,
and it's excellent to have a VA take off your plate.
So you're not only talking to people who are motivated.
They've already been contacted. There's motiva there. They're ready to
hear an offer, and that's what your focus would be.
So that's for sourcing through the property praiser and county website.
Then we're going to go through LinkedIn. I think he

(11:12):
teach us on yours as well, Scott so Octopus CRM.

Speaker 4 (11:15):
It's a pretty cool tool if you're reaching out.

Speaker 3 (11:17):
A lot of these people are on LinkedIn, so just
building your list of leads through LinkedIn and this is
perfect for a VA. I've used it and I've set
them up on my team to do it for us.
But basically what they're going to do is use this
tool and it can send out like hundreds hundreds of
contact messages the people on LinkedIn, and what you're trying
to do is you're just trying to start a conversation

(11:38):
with them. I typically like to drop a either an
email or phone number, or I'll do a website link
sometimes so then go contact us through there. But it's
a powerful tool and it's really easy to use. We
have VAS trained on it and I'll show you what
the process actually looks like. But aairs it up so
we have a global virtual assistant. They're going to search

(11:59):
on LinkedIn. Now there's a free version you can search for.
You can set all your parameters. You can search for
it by location, job title, the company they work for.
Previous companies they worked for I found the free version
to be fined for all of our needs.

Speaker 4 (12:12):
But there's a there's a paid tool that LinkedIn offers.

Speaker 3 (12:14):
It's called the Sales Navigator, and it lets you get
a lot more grain dealer and robusts and what you're
searching for.

Speaker 4 (12:19):
So if that works for you, if that works for you.

Speaker 3 (12:21):
But basically they're going to search for this and then
they'll transfer all of these profiles and it's typically I.

Speaker 4 (12:26):
Like to do about like one hundred one hundred and
forty a day.

Speaker 3 (12:29):
And now they're going to transfer it into the Octopus
CRM and then the Octopus rum is going to go
through all of these leads for you and send your
responses out to them. And the whole purpose of this
again is to get them to contact you see if
there's any motivation there, or go to your website whatever
it may be. So the VA and again the VA
is handling all this for you. They're doing all the
work to find these leads, they're going to send them

(12:49):
through the Octopus Outreach and then they're going to be
dealing with the back and forth or if they're calling you,
they can do lead intake.

Speaker 4 (12:57):
Lead intakes huge for vas is.

Speaker 3 (13:00):
What looks like they're going to launch the campaign and
start connecting with IRA owners for you, and then put
all that gather the leads, put them into your CRM,
keep your CRM updated. They're taking notes, you know, every
time they're talking to them, any emails what that looks like,
So you're staying on top of them. But they're perfect
for that. It's necessarily this is just for finding them
on LinkedIn. It's very powerful.

Speaker 4 (13:24):
Okay contact and self directed iras.

Speaker 3 (13:26):
So now they've done all that work, You've got a
bunch of leads built up, and now they need to
contact them. And sometimes there's work you got to do
to actually find their contact info, whether that's skip tracing.
I'll show you them in a couple of slides a
different way, but basically you're going to send out whether
it's a postcard, email, or phone phone call to them.
They're going to do that for you. And again the

(13:46):
purpose you're just gauging motivation. You just want to know
if they're interested in hearing an offer, and you want
them to set appointments for you. They're great at doing
that and we got lists or us sorry scripts built.

Speaker 4 (13:57):
Out for whether they if they're a warmer cold lead.

Speaker 3 (13:59):
So these are got scripts and I'll go through a
few slides all the other scripts we have, but they're
ready to go. Obviously, you can use your own scripts
or you can tweak these scripts to your liking. But
then we have a tracker built out. Now you got them,
all all these leads in here, and they're going to
be contacting them. So the date that they reached out,
what their motivation is looking like, if they're warm or cold,

(14:21):
if they're interested in hearing an offer, if they respond,
what the next action for next action is taken, and
then just notes on that client. So there's just a
way to keep track of all your leads and making
sure they're being touched in some way. I'll go through
some some statistics in a little bit, and I think
it takes it's like an average of seven to twelve
touches and it touches a phone call, the text, a postcard,

(14:43):
whatever it is. But on average it's about seven to
ten to convert a lead. And so they're doing all
this for you, and that is the beauty of it.
So very powerful stuff. And that's just on the contacting side.
Skip tracing done for you again, another easy, very easy,
repetitive or not repetitive, easy to implement task for a VA.
But all these I RARA owners, you're not going to

(15:05):
get phone numbers all the time, so we got to
go through the work to actually get those for you.
You're getting contact info, so they'll do that all for you.
They'll compile and organize it into your into the tracker
for you. Well, we throw them into the CRM. I
like to tag all of our leads. It's very good
to it's very just good practice to keep keep your
CRM organized and you can do segment what their motivation is,

(15:27):
so you just tag them different ways and then back
to the contact. They're going to start connected with all
of these leads for you, and then everything is done
for you. Keeping notes on that. Following up again, follow
up is huge. I'll go through the slides in a minute.
But that's that's just on the skip tracing side. Very easy,
it's a tedious task that's business owners should honestly not

(15:48):
be doing.

Speaker 4 (15:49):
So great for a ritual assistant. Next, we have cold calling. Okay,
so this is one of the most effective lead generation
methods we see. So all the business, all the clients
they've been working with.

Speaker 3 (16:00):
Cold calling is one of the biggest tasks that we
service for our clients, and as the second point says
that it's often the most difficult to stay consistent with
and it often leads to burnout of I think we've
all probably cold call.

Speaker 4 (16:11):
It just SAPs your energy.

Speaker 3 (16:12):
You're dealing with negative feedback all the time, you get demotivated,
and I honestly can't even if I did it myself,
I couldn't hit the numbers that these vas do. Again,
the Philippines are known their call center industry, so a
lot of our cold calling and vas have call center experience.
They're used to hammering the phone and just going through
these through these leads for you. Typically you need a

(16:33):
dialer to hit these numbers, but we have vas doing
about four hundred and six hundred calls a day, and again,
they're just gauging motivation for you, setting appointments for you,
so you're talking to the people that are actually motivated
and they want to hear your offers.

Speaker 4 (16:46):
So definitely a great task to have a VA do.

Speaker 3 (16:49):
I can't stress that enough, but yeah, cold calling, for
sure is one of the best lead generation methods we're seeing,
and I think I would say text messaging might be second,
and then direct mail. So imagine hundreds of sellers contacted
for you using your script consistently every day and be
a broken record about this. But consistency is the key word.
Having them consistently reach out is huge and that's why

(17:13):
follow up is such a big deal. But that's cool, gone,
this is what the process looks like. So we have
our vas.

Speaker 4 (17:20):
We actually have a pool list wherever you guys get.

Speaker 3 (17:21):
Your list from whatever it is, have them pull that
list for you, or you can pull the list, provide
the list for them. If it's not skip traced, have
them they're going to run that. They're going to skip
trace it for you. Organize all that data. We then
have them go into whatever you prefer.

Speaker 4 (17:36):
Dialer is.

Speaker 3 (17:38):
We got five nine mode doing call tools here. There's
some other ones though, but a dialer just helps them.
They can actually hammer some of these phones and they're
going to call your list multiple times and again just
gate from motivation and set appointments on your calendar. That's
so important. So this is kind of what the process
looks like. And then you're getting notified for any hot leads.
I have them being you your CRM.

Speaker 4 (17:57):
Is being updated. They can reach out by email, you know.

Speaker 3 (18:01):
But the point is you just want to keep keep
touching these leads and just keeping it in front of them,
so when they're ready, you're ready.

Speaker 4 (18:08):
Because motivation changes. It can change by the day.

Speaker 3 (18:11):
One day your a lead is highly unmotivated and something
can happen, and then the.

Speaker 4 (18:15):
Next day they're very motivated. So I think we do.

Speaker 3 (18:19):
I think we break it down by warm, hot, and cold,
and then I think every seven, fourteen and twenty one
days we follow up with them and that's a phone
call and email in a text, and so we're just
consistently staying in front of them and so when they're ready,
we're typically the first ones on their mind that they're
going to contact. So very powerful. Yeah, that's what the
process looks like for our qualified vas. Okay, contacting bags.

(18:42):
This is another thing what you teach Scott, So where
our vas use Bower Financial and in conjunction with Lane
Lane guides. So you're going to use Bower Financial. They're
going to access and they're going to build a list
of banks. You get if you can see right here,
you get the whole list of banks. You can see
all the information Bank rating how leveraged they are. One

(19:03):
percent of their portfolio is non performing notes. So typically
you'll take obviously in your market and then you're gonna
sort it by that, and then lane Guide is actually
what you're gonna use because typically these phone numbers you'll
see that come up in here. I think Scott says
you're gonna be dialing for dollars. You're just gonna get
rerouted everywhere. So Languide is great for actically finding the

(19:23):
contact info for the special asset managers.

Speaker 4 (19:26):
And this is perfect for a VA because it's so tedious.

Speaker 3 (19:28):
It's a lot of work, and it's just you're dealing
with obviously Excel files and whatnot and calling people. But
they're going to be building this list of special asset
managers for you, and that's.

Speaker 4 (19:37):
The whole goal. So once this list is built for you, you.

Speaker 3 (19:40):
Got all the contact info, then you can start the
outbound outbound reach, so they're gonna do email, postcard or
call them and again gauging for motivation, do they want
to hear an offer? Are they interested? And then if yes,
we're gonna send appointment on your calendar. You're gonna be
talking to motivated people.

Speaker 5 (19:58):
So obviously the whole point of this is to take
all of the all the menial, repetitive, tedious, time consuming
tasks off your plate, which is what a lot of
this can be, and so you're only focused on the
income producing tasks that is, like driving revenue for your business.

Speaker 3 (20:12):
You want to be talking to people that are motivated
as the business owner. So it's contacting banks, nurturing campaign.
So this kind of goes with follow up, but we
have VAS managing the entire nurturing process. So that includes
follow up emails to asset managers just obviously keeping in
contact with them, email broadcast to your list. They can
even help you build your list. Follow up phone calls

(20:35):
is super important. And then cur management just having a
lead manager VA is just super important. So we do
all of this for you, and this ties in the
follow up and I'll kind of break that down.

Speaker 2 (20:46):
A little more.

Speaker 4 (20:48):
So virtual assistance for following up. A consistent follow up
process means money.

Speaker 3 (20:53):
So we got to right here about seventy to eighty
percent of all deals with posing follow up, and honestly,
from what we've seen, we would say it's high to
about eighty to ninety percent of our deals. You hardly
ever get a one call close. You know, everybody wants it,
but it just doesn't happen. And then the next point
it takes on average seven to twelve touches converted lead.

Speaker 4 (21:12):
And it's often one thing not maintained in our business.

Speaker 3 (21:15):
You know we can get sometimes we cherry pick, or
we're just going by.

Speaker 4 (21:19):
The leads get buried. And if you're not.

Speaker 3 (21:21):
Having someone constantly follow up with them, you're just missing
out on a lot of deals. So instead of trying
to manage all the faul up yourself, automator follow up
with a virtual assistant. Now I'll break down a few
statistics here, So these are industry average satistics. Only two
percent of sales close up the initial meeting. Like I said,
you've hardly ever get a one call close and it

(21:43):
just doesn't happen like that, So the average follow up
drop off rates.

Speaker 4 (21:47):
This is important because twenty four.

Speaker 3 (21:49):
Percent of sales reps stopped falling up after just one rejection,
twenty two percent stop after two, fourteen after three, and
twelve after four, so almost half were done fall up
after one rejection, and ninety two percent are done after
the fourth.

Speaker 4 (22:03):
No, if we remember the slide before.

Speaker 3 (22:06):
If we're getting seventy to eighty percent of deals are
in the follow up, and it takes seven to twelve
touches and ninety two percent of people are done after
the fourth.

Speaker 4 (22:14):
No, there's a lot of gold in there.

Speaker 3 (22:15):
There's a lot of deals to be made, and that's
that's why it's so important to have a follow up VA.

Speaker 4 (22:20):
I can't stress that enough.

Speaker 3 (22:21):
That's what I always says, one of the most important
hires you can make, because we're just sing so many
deals being made through following up, just consistently touching I
think bob them. Just recently, we just had a we
had a deal closed, and I think we were falling
up with this guy for like eight months. It was wild,
but finally the motivation changed, he got the deal and
he got a very I think it was very nice

(22:42):
assignment fee.

Speaker 4 (22:44):
So that's the power of follow up. Definitely great to
have a VA do. You shouldn't be handling that, but
it needs to be getting done.

Speaker 3 (22:51):
A lot of these are tasks that are necessary for
the business, but they're not necessary for you to do.
They're just some of the lower dollar tasks that can
be obviously affordably outsourced to a trained VA. So there's
some follow up stats. Like I mentioned, Earliers have done
three scripts that we have built out. We've worked with
Scott's team, so for all these different situations, they were

(23:13):
ready to go.

Speaker 4 (23:14):
We have initial email scripts that the vas will.

Speaker 3 (23:16):
Use, the response scripts depending if they're interested or not.
Inbound call scripts so if you send out, if you
do direct mail campaign, you can use your VAS for
the lead intake and they're screening them right there again
setting appointments for you. Elevator pitch scripts, elevator response scripts
yes and no, and then voicemail scripts. So again I'm

(23:38):
just saying we have all these scripts ready. These vas
are trained, they know these processes for a note investing
and obviously you can you can adjust these scripts to
your need or use your own scripts if you like,
but just less time that you have to implement training
and providing scripts. Obviously, so theo's have done for you scripts.

(23:58):
Social media marketing is huge for VAS. This is another
task that a lot of people use our virtual assistance
for and they're great at so you can automate all
of your marketing with VA's. They're great at content creation.
Just it's important to have an active online presence when
people go check out your business or they're checking you out.
Just showing that you're posting, you know that you're online,

(24:20):
you're engaged is huge.

Speaker 4 (24:22):
It can be very credible.

Speaker 3 (24:23):
You know you have them post testimonials, you can use
them to get testimonials.

Speaker 4 (24:28):
Content creation is big.

Speaker 3 (24:29):
Whether it's graphic design, writing articles for SEO, posting content
to your all your socials, podcast management. We use them
for podcasts all the time, whether that's placing us on
podcasts where Getting Bob has his own podcasts and we
use them.

Speaker 4 (24:44):
To get people on there as well.

Speaker 3 (24:46):
So whatever it may be, it's just important to have
an active online presence for your company, your brand as
far as marketing goes, because without marketing, we have no business.
You need to have leads coming in and it's important
to stay up to date with that.

Speaker 4 (24:59):
So they for that.

Speaker 3 (25:00):
Again, it's another low dollar, repetitive task that needs to
get done, but doesn't necessarily have to get done by you.

Speaker 1 (25:07):
I love this because I literally give jaslyin my Buffer
log in, so she goes in there scheduled. We have
a thirty minute meaning on Mondays talk about what we're
going to talk about that week. I give her specific
chores and it's great. She sends me an update of
work completion. If I need a change, we do it.

(25:27):
But she goes in there pool stuff creates, and she
logs in my canvas, she longs to my LinkedIn, she
longs into all the stuff.

Speaker 2 (25:34):
And it's just she loves it. I mean, it's always good.

Speaker 1 (25:37):
Like you said, they well what about this, Like, oh,
that looks better than I thought I would do it.

Speaker 2 (25:41):
That's great.

Speaker 4 (25:42):
Perfect. Now thosever mnd have the time because they're better
at doing a lot of this stuff than me.

Speaker 3 (25:46):
And sometimes you know, people don't they don't want to
let go of control of certain parts. But you'll be
surprised how well they can do some of this stuff. Yeah,
canvas huge, they're comfortable working on that. And a Yeah,
we have scheduling program so you can schedule all your
posts across all your socials and then you use them
for video editing. Obviously you know TikTok's coming up, whether
you want to do or just your podcast management stuff,

(26:07):
but a lot of stuff that could be done for
you by vas as far as marketing and just branding.

Speaker 2 (26:15):
Yeah, I used Jason with the podcast. I had her.

Speaker 1 (26:17):
I pulled the list off a listen not Center or
listens Hey, go go find the last three episodes of
these and put in there who who they have And
then she sent me the list. I said, okay, now
send this to them. So she booked me on one
hundred shows last year alone. Wow, without me having to
do any of the work.

Speaker 4 (26:36):
Now, and that's that's the beauty of it. I did
the same thing.

Speaker 3 (26:39):
We get a list, I actually have them, I have
them use Octopus before you're going to search on LinkedIn
for the job title indo job title. A lot of
people have podcast hosts, so you search for that, pull
the whole list, transfer to the CRM.

Speaker 4 (26:53):
Then it's just outreach.

Speaker 3 (26:54):
You're getting booked on podcasts and it's a great way
obviously a great way to keep your keep brand out
there and get your message out.

Speaker 4 (27:02):
Yeah. As far as.

Speaker 3 (27:03):
Any marketing goes, and again there we go, the best
marketing method for your business is consistency. I always say
that it's super important just consistently being out there, consistently
reaching out to people, reaching out to your leads, following up,
staying on top of them. It's huge and it will
definitely lead to more business, So outsource your marketing to
a trained virtual system so you can focus on the

(27:25):
income producing tasks that grow your business. Again, we always
break it down the income producing task and non income
producing task, and as a business owner, you want to
be focused on the income producing task.

Speaker 4 (27:36):
Whatever's going to move the neil forward in your.

Speaker 3 (27:37):
Business, whether it's talking to sellers or going on appointments,
that's what you need to be focused on.

Speaker 4 (27:43):
Social media management, it needs to be done.

Speaker 3 (27:45):
But it's probably best to have that affordably outsourced to
a VA. So as far as so more, I guess
in the social media management, it's great to have content
calendars build We do this with our VAS and they
can do this for you, so now you know what
content is being put out there.

Speaker 4 (28:02):
They can schedule the post. There's a couple buffer and looming.

Speaker 3 (28:07):
Again, they schedule it across all your socials, so whether
it's a testimonial, you're get a quote out there, a
tactical tip, you know, you're just staying present and they're
handling all this for you and you can do you
can go through an approval process if you want. Some
people I could do that, but just having a calendar
built out so I do the same thing with my vas.
I just have them go week ahead, and so all

(28:28):
of our posts are scheduled for the entire week, and
so that week they're working on next week's post, and
then if there's any any new updates throughout the week,
you can just have them obviously post those. But it's
super helpful to have a content calendar. And I mentioned Canva.
Canva's wildly popular right now. They actually have a content
calendar on there and so we use that too. If
you guys use Canava, it's a great tool used you

(28:51):
can actually schedule through Canada now and it'll post on
all your socials and yeah, it's great to have just
all that laid out in front of you.

Speaker 4 (29:01):
Email broadcast email is huge.

Speaker 3 (29:03):
I'm always doing email broadcasts on our team, so I've
got the well break it down on the right here
for the ratings by effectiveness and email marketing is definitely
one of the most effective ways to get business, and
it's great to have even a VA create content that's
going to build your email list, whether that's lead magnets

(29:23):
or just reaching out. A lot of vas do social selling.
You can join relevant Facebook groups, LinkedIn groups you're sending
a message out for whatever you can do to build
your list, pop them in and then you're sending emails out,
you're following up, and all this is getting done for you.
That's broken down. So definitely email is still very effective.
Some people think it's dead, but it's definitely not. I know,

(29:45):
we deal with it. But your VA can build campaigns,
we'll grow your email list. Like I mentioned, monitor the performance,
have them report the KPIs to you, what's working, what's
not working. You can have them a B tests or
doing split testing. But again, all this is getting done
for you. It's definitely necessary to have in your business,
but you don't need to be doing it yourself. And

(30:08):
then do what you do best and outsource the rest.
It's a little same we got around here. I think
Gary Keller talks about it in his book. But staying
in your genius zone, there's a lot of stuff, a
lot of tasks that we excel at and some that
just aren't good for us to be doing or could
be done better by someone else. And so that's why
we say the best automation is a great virtual assistant,

(30:30):
and that's the boom. If you want to learn more
about how it can help you with your note investing business.
You got to think greeb dot com slash notes. We
also have a free download there. It's a great little
download for it's over one hundred tasks of VIA can
help doing your business.

Speaker 4 (30:46):
And I use that. I look at that checklist probably
every couple of months.

Speaker 3 (30:49):
And I just get more ideas than what they can
what I can outsource.

Speaker 4 (30:53):
But yeah, if you go there, you can schedule a
call with us.

Speaker 3 (30:55):
We'd love to talk to you, see how we can
assist you guys, and then ye out this more root.

Speaker 1 (31:02):
Yeah, I you know, that's that's the biggest thing, most
amount of growth we were at once. We brought on
a Reva Global assistant to help take care and one
of the great things that you didn't mention, Preston, I mean,
I know it's it's definitely a family atmosphere. They want
to be a part of it. But you also have
a plug and play aspect of what you do. So
if somebody goes down sick, like we had one of

(31:22):
our vas, her husband or her husband or father passed away,
took a week of bereathming, we were like, go ahead,
but we weren't down for a week, you guys plugged
and played somebody in there.

Speaker 2 (31:30):
We spent a little time training her.

Speaker 1 (31:32):
You know, send her a few videos on what we do,
and she was off and run't even really see a hiccup.

Speaker 2 (31:37):
You know what I mean.

Speaker 3 (31:38):
Perfect for that, So you're never having to deal with that,
especially you can like step away through your business. The
work is still getting done. It's just super powerful. So
we definitely understand that.

Speaker 1 (31:50):
Carolyn asked, what's what are the costs? I was just
about to get that. What's the price point to hire
a virtual assistant these days?

Speaker 3 (31:56):
So it is a ten sixty ten sixty an hour,
and we do part time in full time. Part time
is twenty hours per week and full time is forty
hours per week. We've tested a lot of different models
and that's the best one that works for us. So
we don't really do much project management. We like to
provide long term VA hires for our clients and for
our vas. Yeah, just ten sixty across the board and yeah,

(32:18):
part time, full time. There's no time commitment contracts. You
can come in and we'll help you out.

Speaker 1 (32:24):
Yeah, they'll they'll pick from a great group of people
and usually give you two or three resumes to take
a look at and then you'll you'll have an interview
with this two or three talk with them. That's what
we did, and I wanted to pick all of them.
I was like, I can't hire all three of you
right now. I'll take one or two and then go
from there.

Speaker 4 (32:43):
From that. Yeah, yeah, we have a whole custom placement program.

Speaker 3 (32:47):
So when you talk to our lead and take specialists,
look at an idea of what you need done and
what you're looking to have them do for you, and
then we'll go into our pool. Like Scott said, we'll
pool two to three vas for you. You can interview them,
check their work, look at their resume, and then if
there's a mess, we go from there. If not, we
can even pull some more vas for you. And so
it's custom place. We like to say it's like match

(33:07):
dot com. We're matching you guys well.

Speaker 1 (33:11):
And that's one important thing I think people need to realize.
You know, you see Fiver and people do projects on five.

Speaker 2 (33:17):
That's great.

Speaker 1 (33:18):
We still got to train those people what they want
to do and they're gonna do it long term. They
get somebody that's gonna offer them seven eight bucks out
more than what you're paying, they're gonna go to that
new job. Ten sixteen hour is competitive, but it's still
a whole lot cheaper than what we would pay here
for an employee in staff buying a computer. We don't
need a black computer. You know, they're communicating via WhatsApp

(33:41):
back and forth. If you want to work while you're working, great,
or if you want them working off hours.

Speaker 2 (33:46):
It's such a so flexible. You guys have really honed
this down to a well oiled machine.

Speaker 3 (33:51):
Yes, yeah, so no, it's a lot of work, but yeah,
it's perfect. We do all the placement for you. We
do have a client service managers in place, so it's
a full service because managing them is a lot. So
you're you're going to get a startup data report, you'll
get an ended data report, you have a you have
a manager there who's checking in on them, making sure
they're showing up every day. You know, we handle it
up where you can reach out with them if there's
any issues or anything you need to talk with them about,

(34:13):
and they check in with you a couple of times
a month just to make sure everything's running smoothly.

Speaker 4 (34:17):
So we have a lot of a lot of.

Speaker 3 (34:19):
Those checks just to make sure that we're providing a
full service to our clients.

Speaker 1 (34:23):
So Carolyn asked, who does the bookkeeping for taxes? That
who does the book keeping for taxes? So you're paying
via a PayPal or via your credit card and that
goes into to Riva, and Riva takes care of all that.

Speaker 2 (34:41):
Yeah.

Speaker 4 (34:42):
Yeah, you're just paying us directly.

Speaker 3 (34:43):
We we invoice twice a month, bi weekly, and you
just pass one bill.

Speaker 4 (34:48):
That's it. There's another, I guess taxes.

Speaker 3 (34:51):
To worry about. We take care of all that for you.
So you're just sending us. We'll send you an invoice
once every two weeks exactly, and you can. And that's
the thing.

Speaker 2 (35:01):
Twenty.

Speaker 1 (35:01):
I want to work four hours a week or I
want to work three days a week, I can hit
that twenty.

Speaker 2 (35:06):
Trust me. The most powerful thing you can do. I'm
gonna tell you.

Speaker 1 (35:09):
Right now, everybody, and I mean this from the bottom
of my heart, go to the link download the one
hundred things you can outsource a via to do. Because
Breaston just touched.

Speaker 2 (35:20):
Roughly. I mean, if you want to spend some time,
give me a phone call.

Speaker 1 (35:23):
I can add another one hundred to two hundred things
that you all need to be doing because you can
do so much more. Besides, you can help. They can
help you do due diligence. They can help you with
a skip tracing on the deal flow, they can jump
on LinkedIn. You know, it's such a valuable service to
have one or two. You may not need one person
to handle it, and you may need two people that are

(35:43):
working twenty and twenty.

Speaker 4 (35:45):
Yeah all of the time.

Speaker 3 (35:47):
Well, some some clients will have two part time people
and they work your hours. So whatever your time zone is,
we work your hours. And yeah, we have some clients
to do two part time vas that want to work
the morning shift, it's the afternoonship, you need to work
on the weekends, whatever it is. But yeah, I'll work
with you guys for sure.

Speaker 1 (36:07):
And that's the thing guys that you one of you got,
well not one of a lot of you said you
need more help and getting times done and being organized.
And I guarantee you start paying for VA, you will
get organized very quickly to put them to work.

Speaker 2 (36:20):
It's just a case that you see things like, oh,
I got to get them something to do.

Speaker 1 (36:23):
Yes, you need to give them something to do, but
take it takes so much of that, and if you're
doing fifteen dollars an hour jobs, you have a fifteen
dollar an hour bank account.

Speaker 4 (36:35):
That a lot too, you know.

Speaker 1 (36:37):
I think I got it from Amy actually, so you
can get to tell Amy I got that from her,
I think.

Speaker 2 (36:41):
But it's the truth.

Speaker 1 (36:44):
You y'all are majoring in minor details most of the time.

Speaker 4 (36:49):
Yep, exactly, And you don't need to do that.

Speaker 2 (36:52):
Hand the minor details off.

Speaker 1 (36:53):
You guys need to be working big picture and delegating
to your team so that you're compound yourself. You want
to make a one hundred grant hire an assistant, you want
to make two hundred grand hire two assistants, because your
assistants worth at least one hundred grand to you by
either raising capital, which is pretty easy in the IRA stuff.
They've got it all down, or reaching out to asset managers.
And there's different lists. I mean some mentioned about lang

(37:14):
Guide with lane Guide, if you don't have access to it,
it's not really viable anymore in just a recent month
or two. But there are other sources that we've sent.
Reeva said, hey, you can use the IMN list, or
you can use it Western Secondary. There's different places for
you to pull the information or sales navigator. The thing here,
ladies and gentlemen, is they will find you deals, They

(37:34):
will help you with a follow up, they will help
you with your marketing. You give them your login and
they log in and you can take care of you.
I mean, my game was logging into bigger pockets and
posting things for me. They were logging into LinkedIn and
updating articles. I mean, I got I think I had
five hundred articles and there's four hundred and fifty and
that were uploaded by my vas from Reva to go
on there and then logging in HJA and publishing it

(37:56):
and sharing it across every other platform out there. This
is how we get so much done without having to
have huge overhead office space train. Now I've had a staff.
I had a staff of four people paying more than
twenty bucks an hour, and then an office spot, and
then you're paying taxes and insurance. This is like having
a full time employee that you're paying twenty twenty five

(38:19):
bucks an hour, who's not going to leave you, who's
very motivated, you know. And here's the thing, I'm a
little bonus. It's it's different monetary wise, you know, Christmas
bonus and stuff like that. Ten twenty bucks an hour
that goes a long way in the Philippines, and it
does here.

Speaker 4 (38:34):
It absolutely does. It absolutely does.

Speaker 3 (38:35):
I just see one one question is can it be
is communicate with us by text? We use it, Like
you said, what'sapp a lot. What's apples are pretty happy.
You can download and it's just like just like text messaging.
I also he was ring Central, but like Slacker, Monday,
dot Com, any of those programs, you can talk to
them every day. You can see if they're online, you know,
check it in. But yeah, what'sapp is typically what we

(38:58):
use for the texting side. I think vibers one too.
I've not used Viber before, but I've heard of it.

Speaker 1 (39:02):
But what's that is what's the most universal on that
stuff there for you to make things and then see
if you got an emergency. I was getting, you know,
Jason Lily saying hey, I gotta here's something that popped up,
or I need a new log in or your your
passwords spire or something like that. So yes, you can
give me your log in to key and help you
update your message, upload lists, upload your CRM.

Speaker 2 (39:24):
You know.

Speaker 4 (39:25):
Yeah, we just keep a lot you can name, you
can actually add users to it.

Speaker 3 (39:28):
You can give them permissions, you know, so if you
want your view in there, they'll have their own log
in for the keep CRM any. They can have permission
so they can do anything if it's not that they would,
but yeah, just to have a little more control over that,
just setting permissions.

Speaker 4 (39:42):
Yeah, so we'll just keep before.

Speaker 1 (39:44):
Yeah, I know it's Sunday, guys, you probably brain did
uh put an IP phone for the reef of person
she can make calls? Means that no longer true. You
still need to have an IP phone call give them
a phone number, whether it's uh was a call rail
or something like that.

Speaker 2 (40:00):
David.

Speaker 1 (40:00):
Yeah, if you want to make phone calls, you got
to give them an IP phone so they can access
for sure.

Speaker 4 (40:04):
Yeah.

Speaker 3 (40:04):
Yeah, everybody has their own dialer preference, so we let
them provide that typically the clients.

Speaker 1 (40:09):
Yeah, you still need to do that, David. You just
got to take action if you can't have if you
don't have the time of the bandwidth and getting you
to hire somebody to take actions for you.

Speaker 2 (40:18):
And this is one of the smartest, most.

Speaker 1 (40:20):
Affordable and effective ways of being able to put somebody
who's hired, trained, understands it. You phishing in it because
training and hiring people most of you guys don't have
the time.

Speaker 4 (40:30):
To do that. Yeah exactly, and you definitely a visit price.
Like you said, we're hear it all the time. I
wish I would have started sooner.

Speaker 3 (40:37):
You don't realize how many tasks you can actually start
taking off your plate once you get started, and you're
just like, no, now I want them to do this.

Speaker 4 (40:42):
I want him this for me. I do it all
the time.

Speaker 3 (40:45):
And as long as you're just staying on top of
them and just checking in, it'll definitely go a long
way for sure.

Speaker 2 (40:50):
Yeah exactly.

Speaker 1 (40:50):
They want that feedback and that's that's why support to
communicate with them on a regular basis like anybody else,
because they want that feedback. You know, they want to
know that they're doing a good job or how can
they get better at it? And that was one of
the things always, Hey what can we do better? Did
I do it?

Speaker 2 (41:04):
Okay?

Speaker 4 (41:05):
You know?

Speaker 1 (41:06):
Can they use a Google number? Yeah, but it still
got to have something they can actually read. Uh uh,
what do you call it? Except phone calls?

Speaker 4 (41:14):
On? So yeah, yeah, I think they can use a
Google number. Yeah, more question cool.

Speaker 2 (41:21):
Any of the questions, guys or gals. Thankreva dot Com
slash notes.

Speaker 1 (41:24):
Download the one hundred point checklist the e book on
that it's well worth rinning. Download that's so valuable, you know, yeah,
yeah same here, definitely there. Well, well, Preston, thank you
so much for coming on here on note camp and
get the high tail.

Speaker 2 (41:42):
Went back home for our drive for you.

Speaker 3 (41:46):
Thank you very much, Scott, Thank you everybody for taking
the time join me today. I'm glad to have this.
If you I can send these slides over. I guess
I'll have the replay but if you need to, I
can send the slides.

Speaker 2 (41:56):
You guys can have this if you don't mind, Yeah,
shoot me in the link to them.

Speaker 1 (41:59):
It's fine, and uh, I'll shoot you over a couple
dits to some things have changes beut for you, which
is easy to do. So okay, that's Thinkreva dot Com
backslash notes. That's Thinkreva dot Com backslash notes. So thank
you Preston. We see everybody very much.

Speaker 4 (42:15):
Shot you have good the rest of your day.

Speaker 2 (42:17):
But thanks
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