System Admin Insights
A podcast for the humans behind HR tech. We dive into the systems, strategies, and stories that keep talent operations running. Real talk, smart tips, and community for HR system admins who make it all work.
Episodes
UKG and ICIMS admins swap real-world fixes in this peer session. Topics include keeping ICIMS and UKG data in sync, pulling custom fields with Reports as a Service, onboarding documents and I-9s, managing test users in production, dual profiles and multiple employment, and lessons from rolling out UKG Bright and the new experience. Plus: using AI to speed up Power BI dashboards.
ICIMS admins trade practical fixes in this peer session. Hear options for flagging do-not-hire candidates with tags and person folders, ways to give hiring managers access to offer letters, and another path to edit pending interviews. Plus a demo of an AI-built security role tool and ideas for using AI to clean up duplicates and source data.
UKG admins swap real-world fixes in this peer session. Hear how one team built an AI tool to consolidate security roles, why BI alerts can miss backdated terminations, and the push to move onboarding and offboarding alerts to AI. Plus early takes on UKG Bright, new custom fields in UKG Onboarding, and untangling multi-rate GL reporting.
ICIMS admins swap practical fixes: using iForm sections for multi-round interview feedback, flagging resumes with keyword-based hiring automation, removing the disability self-ID form, managing text consent, securing invite-only portals, resending expired onboarding tasks, and keeping policy signatures out of the ATS. Peer-tested tips you can use Monday.
This week's System Admin Insights: a member weighs leaving iCIMS and gets candid takes on Ashby, Greenhouse, Lever & Pinpoint. Plus a dual ATS/CRM setup at a high-volume shop, UKG integration tips, a workflow automation troubleshooting session, and interview room-scheduling insights. Real talk for TA and HR system admins navigating vendor decisions.
System admins swap real-world advice on ATS transitions, why a data warehouse saves your sanity, troubleshooting iCIMS job templates and offer dates, automating new hire emails, Indeed Applied Network glitches, comparing AI tools like Claude and ChatGPT, and building recruiter operations dashboards. Practical talk from peers in the trenches.
This week's community call covers how to flag unposted jobs before marketing embarrassment strikes, using AI agents to monitor portal changes, a handy sitemap.xml trick, a screening question filter bug, and a deep dive into resume parsing quirks — including why tables wreck your ATS score. Plus fixes for duplicate screening questions and apply workflow sync warnings.
This week's SAI call covers a candidate fraud hackathon, real-world MCP use cases, and countersigning offer letters. Admins also swap tips on hiring automation, dispositioning, global data privacy requests, secure document links, and locking down confidential requisitions. Plus onboarding automation wins and background check integration ideas.
A Cheesecake Factory admin shares how iCIMS hiring automation has processed over a million actions—streamlining employee referral spotlighting, flagging bot applications, and automating onboarding notifications. Plus tips on safe testing, Teams integration for hiring managers, and handling high-volume applicant surges.
This week's SAI call dives into the ICIMS Gartner Magic Quadrant placement vs. Workday, hidden costs behind Workday add-ons, hybrid interview scheduling headaches, Zoom Room security concerns, candidate fraud monitoring, and a peek at ICIMS's revamped hiring manager mobile app. Plus: July wins from the community and a wild MySpace comeback rumor.
AI is reshaping recruiting fast. This week's SAI call dives into homogenous, AI-generated resumes and how admins are vetting sourcing tools for compliance. Plus: screening question strategies, interview scheduling headaches, and real talk on integrating iCIMS with UKG and Job Architect. Join 700+ iCIMS admins and TA leaders every Friday.
This week's session tackles data lakes, warehouses, and lakehouses—what they actually are, when each makes sense, and how integrating data can solve reporting gaps ICIMS can't. Plus community troubleshooting on Apply Network sync issues, interview scheduler meeting room bugs, and a candid take on ICIMS's new high-volume hiring tools.
System admins tackle evergreen job refreshes via API automation, unpack iCIMS's upcoming token enforcement policy, and dig into ghost job legislation hitting New York and beyond. Plus: CXM talent community tips and email deliverability best practices.
Integration specialist John Barth breaks down REST API vs. flat file vs. data stream, MCP capabilities, delayed email triggers, DocuSign in onboarding, and multi-vendor change management. Plus: UKG Gen 3 limitations, CXM email campaigns, and a hiring automation workflow question answered live.
The group unpacks the entry-level hiring collapse, peak 65 retirements, and AI's role in shrinking talent pipelines. Plus: iCIMS data purge strategies, a missing-notes bug, career site misdirection issues, delaying automated emails, and a UKG Gen 3 integration deep dive.
Imagine Dental's Jordana McGee demos their CXM automation strategy for hard-to-fill dental roles, with a 65% open rate. Plus: managing onboarding doc sprawl when legal keeps adding complexity. Real talk from sysadmins in the trenches.
Admins tackle the messy reality of iCIMS: migrating org-level fields in UKG integrations, fixing a broken implementation from scratch, troubleshooting hiring automation errors with background check vendors, and exporting CXM data. Plus: when leadership picks your ATS without asking you.
This week on System Admin Insights, the team explores candidate fraud prevention with Cerebrum and its VID platform. Learn how identity verification fits into the hiring journey, iCIMS integration considerations, hiring automation wins, troubleshooting tips, and creative ways teams are reducing fraud and streamlining recruiting workflows.
This episode dives into the growing legal and compliance risks surrounding AI in ATS platforms, including Workday litigation, ADA implications for applicants, knockout questions, GDPR challenges, AI consent tracking, and evolving data privacy concerns. Plus: hiring automation updates, AI recruiting workflows, and practical iCIMS admin tips from the community.
Explore real-world wins from the iCIMS community, including automation that removes screening questions and AI tools that map skills across resumes. Learn how teams are streamlining hiring, protecting data, and unlocking new insights with practical, scalable solutions.
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