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January 29, 2025 • 13 mins

When the afternoon chaos of activities, homework, and commitments leaves everyone exhausted and frustrated, it's not your organisational skills that need work—it's your approach. Justin and Kylie reveal their game-changing strategy for transforming family schedules from overwhelming to manageable, including the one question that changes everything: 

"Does the schedule serve you, or do you serve the schedule?"

Key Points:

  • Why traditional scheduling often fails families

  • The importance of regular family meetings

  • How to experiment with different routines

  • When and why to scale back activities

  • The value of involving children in schedule decisions

Quote of the Episode: "Does the schedule serve you, or do you serve the schedule?" - Justin Coulson

Key Insights:

  • Life is a series of experiments

  • Children often recognise when they're overcommitted

  • Family meetings give everyone a voice

  • Routines need regular adjustment

  • The best schedule is unique to each family

Resources Mentioned:

Action Steps for Parents:

  1. Schedule a family meeting

  2. List all current commitments

  3. Experiment with different routines

  4. Check in regularly about what's working

  5. Be willing to make changes when needed

 

See omnystudio.com/listener for privacy information.

Mark as Played
Transcript

Episode Transcript

Available transcripts are automatically generated. Complete accuracy is not guaranteed.
Speaker 1 (00:06):
Getting it all done in the afternoon can be so tricky. Today,
we offer a provocative slice of advice, built out of
twenty five years of raising six kids, on how to
manage the after school afternoon evening routine when there's so
much to do in so little time. This is the

(00:26):
Happy Families podcast, Real parenting Solutions every day on Australia's
most download parenting podcast. We are Justin and Kylie Coulson.
I'm the co host and parenting expert on Channel Line's
Parental Guidance, and we are the parents of six kids,
six daughters.

Speaker 2 (00:41):
Afternoons and evenings are so intense.

Speaker 1 (00:44):
I feel like workdays generally like mornings, afternoons, time with
the kids. It's all intense.

Speaker 2 (00:49):
So our one slice of advice is actually based on
a book that you read a few years ago.

Speaker 1 (00:55):
Yeah, and I love this book. This would probably be
in my top ten book. I think it's called Rethink.
Rethinking is the name of the book by Adam Grant.
He's a professor at the Wharton School. Fabulous book, brilliant advice.
This concept that we should take stock every now and
again and rethink, rethink everything. Doesn't mean you're going to

(01:16):
change what you're doing. But by rethinking, you get to
analyze where you're at and why you're there.

Speaker 2 (01:22):
Over the years, we've done lots of rethinking.

Speaker 1 (01:25):
We've rethunked our whole lives on reckon a lot of times,
and I.

Speaker 2 (01:29):
Would often be stopped by people who'd say, Oh, I
hear you're doing so and so, and I'd look at them, going,
what are you talking about and realize that, yes, we
had rethink things, and we had tried that one and
it didn't work, so we didn't stay in their routine
for very long.

Speaker 1 (01:44):
Life is a series of experiments in our family, isn't it.

Speaker 2 (01:47):
Yes, it really is. We've spent our whole lives rethinking
and it doesn't stop. It literally doesn't stop. This year,
as we've come back, I've personally shared that I've done
a lot of rethinking about what this year will look
like for me personally and out children of the same.

(02:09):
I recently had an experience with Emily. She has a
social group that she goes to on a Wednesday lunchtime
with a handful of other girls who homeschool, and she
absolutely loves it.

Speaker 1 (02:22):
But until then, just cutting off your sec that social
group's supposed to go for two hours and you're lucky
to get out of there in three three and a
half right of me, and she just cannot get enough.

Speaker 2 (02:32):
She absolutely loves it. Before we found this group, however,
she was going bouldering in the afternoon from four o'clock
for just under an hour.

Speaker 1 (02:40):
Yeah, that's like her Wednesday afternoon pa class pea class. Yeah. Absolutely, yep,
and she loves it.

Speaker 2 (02:47):
But after a couple of weeks of doing the two
back to back, she just looked at me and she said, Mom,
I don't think I can do it all. And I
think that her recognition is something that we all experience
from time to time, especially parents. We can't do it all,
and the idea that we might rethink the things that
need to go into our daily routine would be really helpful.

Speaker 1 (03:09):
Yeah, make no mistakes, some kids go getters and adrenaline junkies,
and some kids love it. I remember I was doing
a big PR campaign for a major company some years
ago and they had hired a young boy, I think
he was maybe ten years of age or thereabouts to
be another spokesperson for the brand during this whole PR

(03:30):
campaign thing that was happening, and this kid, I was
talking to his mum, and he, I think, if I
remember correctly, was doing eleven extracurricular activities. Eleven extracurricular activities
filled his week. Some of them he did more than
once per week. So when you've got an agenda that
is that packed, a calendar of it is that full.

(03:54):
I just looked at the moment and said, number one,
how do you afford it all? That's not my business.
I mean, you go for it if you've got the
time and the resources, that's up to you. But number two,
how's he go with it? And her response was, he
loves it, he eats it up. He just he's a
go get a kid with so much energy. He's bouncing
off the walls. And he has chosen every one of those.
Can you imagine paying for eleven different activities? But I

(04:16):
think that's pretty unusual. I don't think that's the normal
at all. I don't know too many families that can
afford it. But my point really is that emily situation
is probably more likely to be real. That is, I
can handle so much and then I'm kind of cat this.
I'm good port I need to take a break. So
I want us to rethink why we're so often so

(04:36):
willing to impose adult schedules on children's natural rhythms. The
real issue wasn't managing after school routines. It's our society's
fixation on productivity and control. There's a story that I
tell often about how when you were pregnant with our
second child, I was trying to be helpful, so I
decided to do all the washing. I put all the

(04:57):
darks in one pile. I put all the whites in
another pile. I put all the pinks because we had
a daughter and everything was pink, in another pile. And
then I grabbed all of the darks because that was
the biggest pile, and I stuck them in the washing machine.
And I had to really stick them in there. I
mean it was choc a block full, and I was
still trying to cram darks in. When I took that
washing out of the machine, it was dirtier than it

(05:19):
had been when it went in there. And once you
saw me browsing the Harvey Norman catalog to find a
new washing machine, you had to look at the size
of the pile of washing and identified that I tried
to cram too much in. And when you try to
cram too much in, you get lousy results after the break.
How to get this balance right? How to rethink the
stress and the structure of your afternoons and evenings, whether

(05:43):
you're a stay at home mum or dad or a
double income family with zero margin, so that you can
get those afternoon and evening routines. On Song Today, I'm
the Happy Thing his podcast. Our slice of advice is rethink.
Rethink the stress, rethink the structure. Make afternoons work for

(06:07):
you rather than you working for the afternoon and evening yourself. Kylie,
we have one optimal, one premium, one exquisite way to
get rethinking working right.

Speaker 2 (06:21):
We talk about this a lot, but this is hands
down the number one tip we have for you.

Speaker 1 (06:26):
Yep, and repetition is the mother of all learning. So
if you've heard it before, here it is again because
this is the stuff that works.

Speaker 2 (06:34):
Family meetings are the key to getting our routines and
rhythms right. The magic of family meetings is that everyone
has a voice. In the story you shed earlier about
the young boy who had eleven extracurricular activities that he
was just busting to be involved in. Sitting down as

(06:55):
a family. The conversation might go something like this. I
know that you are loving the activities that you've handpicked
to do, and we love being able to give you
these opportunities. But right now, your mum and dad are
actually really really struggling financially, might be the case. Or
we're really struggling with time management right now.

Speaker 1 (07:17):
Yah, the well is empty.

Speaker 2 (07:19):
Have the capacity to do it right now? Or there
are some other things that you may not be aware
of that are really impacting our capacity to be as
supportive as we would normally be. What do you think
we should do about it?

Speaker 1 (07:32):
Yeah? Yeah, Like mum, Mum had to go and get
a second job because everything's really expensive these days.

Speaker 2 (07:36):
Well, mum's about to go and have an operation, or
dad's going to lose hours, or if any number of
things change the equilibrium in your daily life regularly.

Speaker 1 (07:46):
Now, you're not using the kids as psychotherapists. This is
not a counseling session in that you're trying to work
through some kind of therapy. Your children are not your therapists.
It's literally saying, hey, cards on the table, here's what
we're up against. It's a bit of a challenge right now.
Where do you stand, what do you reckon is the
best way forward. It's amazing how creative the kids can
get and how understanding they can be when they see

(08:08):
what came we're playing.

Speaker 2 (08:10):
Turn it on its head, though. We might be noticing
that the child who loves to do it all is
actually really struggling, but they can't see it. They're busting
their guts because all of their friends are doing all
of these activities and they don't want to miss out.

Speaker 1 (08:23):
Or because they just want to please us, because we
keep on saying that these are the things that they
need so that they can have it enriching and enlarged life.

Speaker 2 (08:29):
But you're noticing that they're struggling to get out of
bed in the morning, or that they're really grumpy when
they come home at the end of the day, or
whatever it is. And so we can sit down and say, hey,
I'm noticing these things. Are you noticing it? What do
you think is going on? Do you think that maybe
we might look at the routine and structure and just
see if there's something we could pull out to just
give you a little bit more of a breather. Our

(08:50):
kids are growing up in a world where they think
number one that they can do it all, and number
two often that they have to do it all.

Speaker 1 (08:58):
And add to that, as parents like the in the
seventies and eighties, most parents weren't thinking, should we stretch
ourselves super thin so that we can give our children
every enrichment opportunity possible. That just wasn't the default back then.

Speaker 2 (09:14):
I didn't even do any enrichment activities when I was growing.

Speaker 1 (09:17):
Up, right Whereas twenty twenty five parents feel like it
is their sacred responsibility to make sure that the children
are participating in these activities.

Speaker 2 (09:27):
Well, the kids are going to be on the back
foot if they're not involved in team sports and they're
not building skill sets and mastering their talents.

Speaker 1 (09:36):
Make no mistake, these things are good things to do.
We would encourage you to do them if you've got
the time and the resources to do it.

Speaker 2 (09:41):
But if you're feeling stressed, oh my goodness, if you're
feeling like you just can't keep going, then rethinking your
structures and your priorities is really going to make the
biggest difference.

Speaker 1 (09:53):
All right, truth bomb, If you're that's stressed, and if
there's that much going on, why, like, what decisions are
you making.

Speaker 2 (10:00):
So recently, you and I have been reading a book
called Essentialism.

Speaker 1 (10:03):
Greg McKee in one of my top five books of
all time.

Speaker 2 (10:06):
And I am absolutely loving it. And do you know
what the thing, the one thing that jumps out at
me every time we open it.

Speaker 1 (10:14):
Up, the words on the page, You're so funny. I'm
so good this.

Speaker 2 (10:18):
He is reminding me of the immense power we have
to choose. If our lives are so jam packed, who's
in charge of the agenda? Because if it's not you,
then we're in trouble. Firstly, but secondly, knowing that it's you,
you are the only one who can decide whether or

(10:41):
not you're going to keep the agenda the way it is.
And I know that that might sound really harsh, but
how good does it feel when you remember that you
actually get to choose if you want to keep living
life the way you are, that's your choice, and you
can do it, and you can recognize and know that
this is just a short season in life and you're
going to be exhausted for the next few years. And

(11:03):
if you're willing to do that, then that's great. But
if you are struggling from day to day to get
yourselves out of bed and keep moving forward and then
falling into bed at the other end, and you don't
want to keep doing that. Then you get to choose
what it looks like.

Speaker 1 (11:18):
Does the schedule serve you or do you serve the schedule.
That's really what this is about. Rethink your afternoons, rethink
the default.

Speaker 2 (11:27):
And use family meetings.

Speaker 1 (11:29):
And instead of I mean the family meeting, does this right?
Instead of imposing the routine, collaborate with your kids to
design experiments and try different approaches, maybe for a week
or two each. Maybe it's homework first. One week. I
have some things to say about homework. We don't really
have time today.

Speaker 2 (11:45):
A handful of years ago, I was done running, and
I literally said to you, we are cutting out all
extra curriculars. I'm done. We're not doing any of these.

Speaker 1 (11:53):
You meant like running, as in running park run, running
five k's.

Speaker 2 (11:57):
It felt like I was every day day, every day,
and we did. We took it out, and after a
term you looked at me and you said, we really
need to give the kids some more opportunities. And so
I said, all right, well they can only do two
things each. That's it. That's all I've got in me.
And over time, you being that let's just do it

(12:17):
all and say yes to everything, we slowly added more
and more to the calendar and we got back to
the same point where I said, let's get rid of
it all. But here's the reality, Like you said, this
is a life experiment. We're working it out all the time,
and things are going to change. Our capacity is going
to change, our kids desires and what's going to change.

(12:38):
And that's okay.

Speaker 1 (12:39):
So keep having those family meetings, keep collecting dartro on
what works best for your family. Remember that the best
routine isn't the one that works for other families. It's
the one that emerges from your testing and learning together.
And recognize, as Kyle is very clearly pointed out, it
will keep on changing every single term, sometimes even more

(13:00):
frequently than that. You think you've got it nailed down,
and it just keeps on changing. But the keyword if
you want to get your afternoons and evenings right, or
perhaps perhaps any part of your life, the keyword is rethink. Rethink, rethink,
and communicate about it as a family. Collected data and
then rethink again. The Happy Family's podcast is produced by

(13:21):
Justin Roland from Bridge media. If you'd like more information
and more resources to make your family happier, we'd love
for you to check out Happy Families dot com dot
au
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