Speed up your typing and your emoji game with text replacements on iOS, iPadOS, and macOS

In this episode, Dave Nason demonstrates how to create and use text replacements, short snippets of text which are substituted with frequently used words, sentences, or emojis when typed, on iOS, iPadOS, and macOS. This may be useful if you, for example, need to frequently give people directions to your home. Rather than manually type out the directions, you could configure a text replacement so that several sentences could be inserted simply by typing a few characters of your choosing. You may also wish to use it to speed up typing longer words, or even to type emojis that you use regularly.

On iOS and iPadOS, text replacements can be created and managed in Settings > General > Keyboard > Text replacement. Here, you can double-tap an item to edit it, or delete it using the "Delete" rotor action. To create a text replacement, double-tap the Add button in the upper right corner, type or paste the word, sentence, or emoji you want inserted in the "Phrase" field, type the text snippet in the "Shortcut" field, and double-tap Save.

On macOS, text replacements can be created and managed in System Settings > Keyboard > Text replacements. Navigate the table using the up and down arrow keys, Tab to individual cells to edit them, or delete them using the Remove button. To create a replacement, click the Add button, type the text snippet in the "Replace" field, type the text you want to be inserted in the "With" field, and click Add.

Assuming your devices are signed into the same Apple Account, text replacements are synced between them, allowing you to, for example, create text replacements on your Mac, and use them on your iPhone or iPad.

Transcript

Disclaimer: This transcript was generated by AI Note Taker – VoicePen, an AI-powered transcription app. It is not edited or formatted, and it may not accurately capture the speakers’ names, voices, or content.

Dave: Hello there, David Nason here. I hope you are doing well. Today I wanted to give you a quick demo of how to use text replacements or typing shortcuts on both iOS and macOS. Text replacements are a really handy feature for speeding up your typing, helping you type out regular words or phrases or even you know, full on sentences that you want to type more quickly.

Dave: You can type as little as two characters as your shortcut and then you hit space or punctuation like a full stop or a comma and it will expand out into the word or phrase that you have set. So it's really handy. There's probably three key ways which I use it. One would be for kind of longer sentences that I need to type semi-regularly. So, for example, directions to my house.

Dave: If a friend is coming over or a taxi driver or a delivery person, that kind of thing. Rather than having to type out those directions each time I'm in that situation, I have a shortcut set up. So I type D-I-R-1. and I hit space and it will turn into those directions. I have one that's Dior2 as well, which is a more detailed version of those directions.

Dave: I also use it then, number two, for kind of regular words and phrases that I might use when I'm texting people or emailing. I borrow some of these from contracted Braille, others I have made up myself. So things like YD for yesterday, TM for tomorrow, TAFN…