Streamline Your Podcasting Workflow From Start To Finish

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Whether you’re producing your first episode or your 300th, a smooth, sustainable workflow is the key to a long-lasting podcast. In today’s episode, we’re breaking down the full podcasting process: from capturing ideas and outlining, to recording, editing, and finally publishing! We share the practical habits, tools, and systems that keep Buzzsprout podcasts running week after week. 

We cover how to avoid bottlenecks, the most common places creators waste time, how to protect your recording schedule, and why templates, quick-capture idea systems, and consistent team habits make all the difference.

We’re also discussing recording setups, triple-ender workflows, remote guest tips, calendar discipline, how to streamline episode prep using AI tools, and the biggest workflow mistakes that lead to burnout or podfade. 

Shoutout to 2025 ARKAST Award winners, Tiger Talk! We hope they inspire more kids to start podcasting!

Don't forget to take part in our Buzzcast holiday help desk! Send in something that is a pain point in your podcasting journey and we'll try to find a fix!

Contact Buzzcast

• Send us a text message
• Tweet us at @buzzcastpodcast, @albanbrooke, @kfinn, and @JordanPods

Thanks for listening and Keep Podcasting!

Episode Transcript

Alban (00:00):
I got an email from James Cridland over at Pod news with
a scoop.
And the scoop was that there'sa Buzzprout podcaster who just
won multiple awards at the 2025ARKAST Awards, which is the
Arkansas Podcast Collective.
And this is a podcast.
Oh, I went and listened to anepisode and I shared it with

(00:21):
both of you.
Did you have a chance to listento any of these?

Jordan (00:24):
Oh, yeah.

Alban (00:26):
It's so good.
It's so sweet.

Kevin (00:28):
It is.

Alban (00:29):
So this is Tiger Talk.
Tiger Talk is now anaward-winning podcast, which is
written and produced by thefourth and fifth grade students
at John Tyson School ofInnovation in Arkansas.
They've been doing sevenseasons.
They were nominated for four ofthese awards, and I believe
they won three of them.
So they won Best Podcast forKids and Family, Best Podcast

(00:53):
for a Young Pod, Emory Johnsonwon, and rising star Jeanette
Perez.
And it's a great podcast.
It's so much fun listening toelementary school age kids doing
a pretty dang good show.
So I I was really impressed.
My daughter's in third grade.
And you know, I've talked aboutus recording little things on

(01:16):
uh just an audio recorder.
And I wanted to send this overto her and show, like, hey, we
should do this at your school.
We should try to get them tostart a podcast.

Kevin (01:25):
I'd love this idea.
I tried to get my kids to do itat their school for years.
I gave up at some point becausethey wouldn't do it.
But as kids get into highschool, it starts to look good
on like college applicationsthat you were the founder of
certain clubs and stuff.
And so for all of them, I'veproposed this idea of starting
the podcast club and startingthe podcast for your school.
None of them have done it.

(01:45):
I'm so glad that somebody atJohn Tyson Elementary School
took this idea and did it.
And I think every school shoulddo it.
Every school needs a podcast.

Jordan (01:52):
Yeah.

Kevin (01:53):
This is fantastic.

Alban (01:54):
What I love about this idea for elementary students is
with a podcast, they get to havea healthy separation between
the creation of the content andlike the consumption.
And so they can podcast andpeople can listen to it.
And there are other students inthe school can listen to it.
But you don't have the same,you know, they don't have to be

(02:15):
on camera.
You don't have to get all thecomments when you put something
online.
If like if they were making aYouTube channel, I would feel so
much more comfortable as aparent knowing my daughter was
podcasting and anybody couldlisten to what she thought about
what was happening in theworld.
Feels very different than ifshe was starting like a TikTok
channel.

Kevin (02:32):
Yeah, I agree.
On the consumption side, I lovethe fact that kids are putting
out content for kids.
And in my mind, anyway, it'snot necessarily screen time.
Like you are consuming adigital media, but putting in
earbuds and listening tosomething, I think stimulates
your mind in a different waythan staring at a screen does.
And so I love the fact thatthey're putting that content out

(02:52):
and introducing otherelementary school kids to
content that's, you know,stimulating of the mind instead
of just zone out and watchsomething.

Jordan (03:01):
Well, we're super excited.
I'm gonna link to this podcastin the show notes.
You should definitely go listento it if you just need
something to uplift your day abit.
I highly recommend it.
Um so congratulations to TigerTalk.
And the best way to do this isto remove as much friction as

(03:38):
possible in the logistics ofyour podcast production.
Cause when things getoverloaded or chaotic, it gets
stressful and then things justkind of like screech to a halt
and you don't want to pod fade.
We want to keep you podcasting.
So that's our goal for today isto go over where things tend to
like break down in thepodcasting workflow and then
also give some ideas for how tocreate a smooth workflow that

(04:02):
you can reuse time and timeagain.
And this makes it easier toproduce your podcast.
It gives you like consistentquality and it allows you to uh
produce episodes with way lessstress, and you're gonna be
really proud of the end result.
So I'm excited about this one.

Alban (04:18):
I'm too.
I think that you take out a lotof the stuff that's just no
fun.
Nobody's ever really said, mypassion is in scheduling three
different hosts to make surethey all have the right time for
this podcast.
Nobody's ever found joy inthat.
We find joy in like thecreation and the editing and you
know, maybe even the marketing.
But when you get this stuffdialed in, you really get to set

(04:39):
a lot of this on autopilot sothat you can focus on what you
really enjoy.

Jordan (04:44):
I think that's a really good point, Alban, too, is that
you know, you're gonna havestrengths in certain areas where
maybe some other podcasters arenot going to be as strong or
they're not going to enjoy it asmuch.
It's really important to kindof ask yourself where are things
starting to bottleneck in yourproduction process?
You know, are you spending waytoo much time on certain things?
So, for example, I know thatthere are times where my husband

(05:06):
will spend like four hourscreating a sound bite for his
podcast.
I'm like, man, I know there'sbetter ways to do this.
I think that this is a hugetime suck and it's probably
gonna like burn him out at somepoint.
And so I think it's reallyimportant to just kind of pay
attention to where you'respending the most time in your
podcast production processbecause we gotta speed things up
a bit.

Kevin (05:26):
So you know what they say, right?
Failing to plan is planning tofail.
I don't know who that is, butthat's that's I mean, it's very
true.
It's an old um sounds like amilitary saying.
It's something, but I've heardit a million times in my life.
It does ring true.
If we don't plan ahead,especially with something that's
like a hobby, right?
And especially if you haveespecially, especially if you

(05:47):
have other people who areinvolved in this thing, then
it's going to become verydifficult to sustain over time
because hobbies, of course, haveto take the back burner to
things like your job or thingsthat have to be done around the
house or needs of your friendsand family or whatever.
Hobbies will always come lastif you don't schedule them, if
you don't prioritize them.
And also, like I was saying, ifyou have other people involved,

(06:08):
if you have a co-host, if youhave guests, if you have an
editor that you work with thatneeds things by a certain date.
And so oftentimes we can jumpinto podcasting without thinking
through logistically, like howis this going to fit into my
life, and then scheduling it andprioritizing it so that you can
create a sustainable podcastingjourney.

(06:28):
And as Jordan mentioned, podfading is very real.
The majority of podcasts thatstart don't last.
They don't last past a coupleepisodes.
A huge percentage of them don'tmake it past the dreaded
seventh episode, and then evenfewer make it into the, you
know, the 50 or 100 episodes.
And that's what we want to dois we want to help everybody get
to that 50th episode.
We want to get to thathundredth episode, we want to
get to the 200th episode, and wewant to help you not only get
there, but also enjoy it allalong the way.

(06:50):
And planning is crucial tothat.

Jordan (06:55):
All right.
So some apps that we recommend.
I know I personally for an appthat just helps me kind of keep
my podcast organized, keep allmy thoughts in one place.
So for my personal podcast, Ilove and use Airtable, A,
because it's free, and B,because it looks really slick.
It's gorgeous, and I'm a veryaesthetic person, but it also is

(07:18):
a very powerful tool.
You're able to like link todifferent things or view your
projects in different ways.
So I can view everything inlike a calendar mode or in a
spreadsheet mode or in like aKanban style.
And I can actually togglebetween all of the different
modes to view things, um, whichI really like because for
certain parts of my podcastingprocess, I kind of like to go

(07:41):
between those two differentthings.
So, like if I'm planning outepisodes, I love having a
spreadsheet version, like justsimple Google Sheet style, Excel
style.
And then I can also link tolike other tools in Airtables,
such as like guest informationor artwork or PDF files, things
like that.
And it makes it like super easyfor me.
So that's one that I use on mypersonal podcast.

(08:03):
Do you guys have anyrecommendations that work for
you?

Alban (08:06):
I mean, the recommendation I'd give is for
this show, which is we useBasecamp.

Jordan (08:11):
Yeah.

Alban (08:11):
And I'm not recommending that people who are listening to
this who don't know whatBasecamp is go sign up and start
using it for their podcast.
It works for us because I thinkthe most important piece is
that all three of us useBasecamp all day, every day.
And we know how it works, andit's where we keep our
schedules, and it's where weshare other docs, and it's how

(08:32):
we communicate for work.
And all of the tools that weneed for podcasting, we found a
way to get all of that inside ofa single Basecamp project.
It's called BuzzCast.
And we can throw ideas inthere, and we can write our
outlines, and we cancollaborate, and we can comment
and everything.

(08:52):
And there's like a principlehere that's the fact that we all
use it actively makes it somuch more valuable.
And there could be somethingelse, you know, Notion or Google
Docs or Airtable could alsowork really well, or maybe even
better, but all of those wouldbe, for at least some of us, a
totally new tool or one thatwe're you not using every day.

(09:15):
And the real principle here iswe all use this, and we so we
found a way to streamline ourown lives by putting everything
in one place.

Kevin (09:23):
That is a huge point that can't be overstated, is that if
you already use a tool on aregular basis that could be
adapted to work for your podcastworkflow, then probably start
there.
I can't tell you how many likeSlack groups I've been added to
over the years, but we don't useSlack at work.
And so once a month, when Iremember, oh, I should check in
on this community that I'm apart of or something like that,

(09:44):
I open up Slack and it's likeyou've got 937 unread messages.
I'm like, ugh, I'm out.
Like I can't even keep upbecause it's not a tool I use
regularly.
So I think that's really goodadvice.
If you have tools that youalready use to manage your
personal life or your work lifeor something, and you can figure
out a workflow to bringpodcasting into that, start
there.

Jordan (10:03):
Oh, yeah.
Most everyone has a Gmailaccount, especially for their
podcast.
You probably have a separateGmail address.
Google has fantastic tools,including like Drive and Sheets
and all these different thingsthat you can use to organize
your podcast and keep it all inyour uh Google account.
It's funny, it worked out soperfectly because earlier today,

(10:23):
37 Signals had their likeCrowdcast live stream about how
they use Basecamp for theirpodcast rework.
And I went and watched itbecause I was like, oh, well,
this is perfect timing rightbefore we hop into an episode
about workflows.
And it was so interesting tolook at how differently they use
the exact same tool that wehave.

(10:45):
So we have Basecamp, we use themessages for our outlines, we
use the schedule, things likethat.
And it was so funny becausethey do a completely different
system.
They have like a card systemand they actually don't use the
messages for hardly anything.
And so I think another point isto look at tools that have
enough flexibility that you canuse them in the way that's
comfortable for you as well.

(11:06):
Right.
Because there's just so manydifferent ways you can approach
organizing your podcasts,scheduling it, collaborating,
things like that.

Kevin (11:12):
Right.
Now, I will say that speakingof 37 Signals, I just saw a
tweet from Kimberly who runstheir podcast.
And she said they just launcheda new product called Fizzy.
And she's saying that she likesFizzy better to run their
podcast than she likes Basecamp.
And so she's moving theworkflow over to Fizzy, and
that's F-I-Z-Z-Y.do.
And the nice thing about thatis you can use it free to track

(11:34):
up to a thousand things.
So we haven't tried that yet,but Kimberly runs a wonderful
podcast for 37 Signals.
If she's loving Fizzy, thatmight work for people who are
listening to this as well.
Yeah.
And I think I think with athousand things, that sounds
like a lot of things to track.
I think uh you could probablyuse it for free, at least for a
while.

Alban (11:48):
There's another piece to this that's you have the tool
and that's the base layer.
And on top of that, you havelike the way your team, your
podcast team uses it.
And so there's principles thatyou all establish.
There's just habits that youfall into.
You end up saying this isexactly how we all do things.
You know, when if you're usinguh Google Doc, uh, we write out

(12:12):
the outline and then we indentand then we add something and
then we leave comments if wewant to change it.
Like you end up creating, Idon't know what the right word
is, like traditions or somethingaround how you use this tool.
And everyone being aligned onthe way that they're you're
using it is important.
When I practiced law, one ofthe things that always

(12:32):
frustrated me was everybody hadtheir own unique way of
formatting documents.
And they just did come to itpersonally.
And we didn't have a firmstyle.
And so often you would sendsomething out and say, Hey,
could I get you to proofreadthis?
And you're really looking forlike substantive changes.
And someone would go, Okay, Iworked on it for three hours.
And you'd see one of the mainthings they did was they changed

(12:55):
every double space after aperiod to a single space because
that's what they thought itshould be.
Sorry, that was probably me.
I mean, there's like some ofthose the changes I'm like, you
you bill like $300 an hour.
There's no way that was auseful way to spend the client's
money.
And we're just like undoing andredoing personal preferences.

(13:18):
So I love like the way we useBasecamp is very opinionated.
If somebody else joins in, um,like we have somebody come in as
a guest, we're asking them tointeract with it in the way that
we interact with each other.
And it's just like you build acertain level of habits in the
tool that will continue to getbetter and better over time.

(13:40):
And a really good tool nudgesyou towards the one, you know,
kind of opinionated way of usingit.
But you do have to kind ofbuild that as a team and talk
through it and brainstorm andfigure out okay, here's a
problem with the tool.
Oh, here's how we could solveit as a group.

Jordan (13:56):
Yeah.
And stay consistent with usingthe tool so it becomes habit and
it becomes second nature to allof you to share your ideas and
stuff like that in that toolthat you've chosen.

Kevin (14:05):
Yeah.

Jordan (14:09):
So let's hop into the planning and outlining portion
of this.
So this is basically like stepone.
We actually have a really greatepisode about coming up with
like podcast ideas and how toorganize those ideas or keep
track of them.
We did that with Dave Jackson.
It's episode 189.
Never run out of episode ideas.
And so if you're looking for adeep dive on the episode, I

(14:33):
recommend going back andlistening to that because it is
dense and it was really great.

Alban (14:38):
So planning is we use like a chat inside of our tool.
And that's where we just throwideas.
And these are not ideas thathave to be fully thought
through.
They don't have to have anoutline, they don't have to have
some formal process.
And an example is I threw TigerTalk in there a few days ago
and said, wow, this is reallycool.
Some Buzzprout podcasters aredoing this show.

Jordan (15:00):
Uh-huh.

Alban (15:01):
And that was the only communication we really had
about it.
Um, I think you both gave itlike a heart emoji.
But after that, the first timewe really talked about it was on
the show.
So we threw it in there asideas.
When we got on to record, it'sin the outline.
We all are excited about it.
And so it's part of the show.
I like having somewhere to havea quick capture.

(15:21):
Like I'm capturing an ideathat's not fully thought out
because a lot of your bestideas, that's where they start.
They start with like a, huh?
And what if we did an episodeabout unique marketing ideas and
we throw it out there and ittakes a little while to be fully
fleshed out.
But once it's fleshed out, thenyou actually go and create that
full output.

Jordan (15:40):
And I think that we follow the same uh sort of
principle that we do with fanmail, where we were, you know,
telling people to reach out tous, you know, on Twitter and via
email and text this number anddo all this stuff.
And what happens is everythinggets spread out.
And then you're trying toremember, oh, where'd that
person say that thing?
And so even if it is somethingas informal as just like a chat,

(16:02):
and that is like the dedicatedchat for the podcast, that helps
so much because if you and yourco-host are like texting each
other story ideas or saying,like, hey, this looks kind of
interesting, and then you likeshare something on Instagram,
and then you like sharesomething on Facebook, and then
you share something in an email,it's going to be so hard to be
like, there was that interestingstory.

(16:23):
What do we want to cover?
There was something that wewere trying to talk about, and I
can't remember where we put it.
And you're gonna waste so muchtime trying to find that idea or
trying to search for thingsthat would be interesting as a
topic in your podcast.

Kevin (16:37):
Yeah, I will say things that are used for like general
communication are usually notthe best because, like you said,
they're they're gonna get lost.
So, email, like everything cancome into email.
And so, unless you're verydiligent about creating an email
system where you say, whatever,podcast idea as the subject or
something, so that later you cansearch for podcast idea and
just see all those, it's gonnaget lost.

(16:58):
The same thing with textmessages and stuff like that.
There's just too much othernoise that's happening in those
spaces.
And so these tools don't haveto be sophisticated, they can be
things that everyone has theirphone with them all the time and
they have some sort of notesapp or something.
So you could have a sharednote.
I think in iOS you can you canhave shared notes with each
other.
On Android, I'm sure there's asimilar version.
Or you could create a GoogleDoc or a Google Sheet or

(17:21):
something like that, just whereyou drop random ideas.
But it should be someplacethat's dedicated to this
purpose.
So then, like as Alban said andJordan said, when you're you're
coming back and you're saying,okay, now I'm I'm in the mode to
actually create an outline foran episode.
Let me see all the rough ideasthat have been thrown out in the
last week or two and startpulling from those.
You have one place that you cango to.

Jordan (17:39):
And then once you have those ideas and you're ready to
move past the planning stage andyou're going into like the
actual outline creation processof your podcast episode, I think
that outlines.
There's some people that feellike there's a lot more magic
when you just kind of like gointo it and you're like, okay,
where are we going to talkabout?
There's there's just like thissomething else that happens for
people.
And if you're really good atlike improvisation, that's

(18:01):
great.
But it can also be a huge timesuck if maybe you're having an
off day and you can't figure outlike you can't get your
bearings for where you're at inthe episode or where you want it
to go.
And so outlining, even thoughit feels like you're taking
extra time to create somethingthat's not gonna be seen by the
end listener, it actually willsave you so much time.

(18:21):
It's gonna make you a betterpodcaster.
It's gonna give you a littlebit more direction.
You're not gonna be editing somuch, you're not gonna be
rambling all over the place.
And so, even if it's justsomething like simple bullet
points, that can really helpyou, or you can, you know,
script things out.
But I mean, scriptingeverything out can also take
time because you're writing outall the scripted information.

(18:43):
How did you guys do the umepisode outlines before I showed
up on Buzzcast?

Kevin (18:49):
Yeah, I have no idea.

Jordan (18:51):
You never looked at them.
You still don't know what theylook like.

Alban (18:55):
We showed up about an hour and a half before we wanted
to record and we said, What arewe talking about today?
And we would start talkingabout ideas and building a
little outline together.
And I think by the time we hitrecord, it was we were often
pretty tired because we just hadto sit there and negotiate some
ideas, and we're all feeling alittle bit tense because we're

(19:15):
like, I've got to get back towork, you know, my other work
that I was in the middle ofbefore we started doing this.
And you just feel, I don'tknow, it's a little bit more
stressful.
It's not as fun.
So you don't have the highenergy when you record.
And I know that there's somepeople, and really the only two
I ever think of are like LarryKing and Joe Rogan, who they say

(19:37):
they just go into it and theydo no prep and they do well.
Besides them, I don't knowanybody who's good at this.
Maybe uh Adam Curry, maybesomebody who's like a fame like
has done radio for a long timeand could just be entertaining
off the cuff.
But most of us, and I mean like99% of us, are going to benefit

(19:58):
drastically.
With an hour of prep.
And the prep is what allows youto have the structure that
gives you the freedom in themoment.
And the the freedom is like,oh, we can actually go a little
bit off topic for a secondbecause I know we're we all feel
confident we're coming rightback at the same point because
we can all see where the outlinegoes.

(20:19):
And we're on this pagetogether.
What's frustrating is like youget on an interview and you can
tell the other person who'sinterviewing you has only
prepped a couple questions.
And so the whole conversationjust like rambles.
And even though you're aparticipant, you don't really
feel like you know where you'regoing next.
The price will be paidsomewhere.
The price will either be paidin a little bit of outline, it

(20:41):
will be paid in a very painfuledit, or you're going to pay for
it with a bad episode.
And I that price is gettingpaid somewhere.
And I really think pay for itby doing a bit of outlining and
everything else goes so muchsmoother.
You know, maybe I should juststart insisting.
Like if people want to do aninterview, just say, Hey, could
you send me a few questions?
Not as much for my benefit, butjust to have a little bit of

(21:04):
proof of, okay, so you've done abit of research, you're ready
to go.
We're probably on the samepage.
We're going to have a greatepisode.

Jordan (21:10):
Yeah, because it's not fun being on the receiving end
of an interview where you'relike, man, this host knows
nothing about me.
They didn't do any researchwhatsoever.
Yeah.
I thought we got a kind of cooltip from Dave Jackson.
Uh, he said that he writes ablog post first to help identify
what he's trying to say.
And then that results in lessediting later.

(21:31):
So I don't read my blog post,but it helps me flush out the
idea.
And I actually think that's areally good idea because you're
putting forth the effort to likewrite out this thought, you're
writing out the blog post, andthen you're saying, okay, from
this information I've alreadygathered, from organizing my
thoughts into a cohesive flow.
Now I can go over into theepisode and I know what I'm

(21:52):
talking about.
I have it registered.
It's you're not just showing upcold.
And I think that's a really funidea.
And then later you can use thatblog post as an actual post on
your website too.

Kevin (22:03):
Yeah.
I love that idea because forme, the thought of creating an
outline is actually verydaunting.
I don't think well in like theidea of creating general
categories of where I want aconversation to go or how I want
a story to progress.
I think more in a narrative.
And so one of the tools thatI've been using for the last
year or so, whenever I have asituation where I need to create
an outline, if I'm doing like apresentation, uh, there's a

(22:25):
project that we're working onright now that I don't want to
talk about too much yet, butit's sort of that year-end
Spotify rap type thing that wedo for Buzzsprout.
Oh, yeah.
That project, I could write anarrative very well about like
what it is, what we want toaccomplish, but I need to chunk
it up into an outline becausethe way that we display those
stats are an outline.
Anyway, that's a daunting taskfor me.

(22:45):
And if anybody else can relateto that, the LLMs are very
helpful with that.
So you can write a narrative oflike who you're interviewing,
where you want the conversationto go, the topics that you want
to cover, and then you can askit to pull out all the detail,
but give me an outline so that Ican progress through this
conversation in a way that makessense.
And it's very good at doingstuff like that.

Jordan (23:04):
Oh, absolutely.
I've used it to review myinterview questions before we go
into the thing because I wantto make sure that I'm actually
asking questions that are goingto push for the story or even
pull out a story that I want theguest to say.
And it's so it's really helpfulto be like, okay, here's the
things that I really wantlisteners to glean from the

(23:25):
episode, to walk away knowingafter listening to this
interview, and here's thequestions that I think I should
ask to reach that.
What's a question that I'mprobably overlooking that could
like enrich this conversation?
Or what's a way that I canimprove or combine these two
questions because maybe theyfeel a little bit redundant.
And so, yeah, those LLMs arefantastic for that.

(23:45):
I love that.
Yeah.

Alban (23:46):
What are my blind spots here?
It's such a good question.

Jordan (23:49):
Yeah.

Kevin (23:50):
I like the idea of being able to dump like a stream of
consciousness into a machine andthen saying, help me organize
this in a way that makes sense.
Because you're still generatingall the creative output
yourself.
And then you're just helpingit, you're asking it for help in
organization, which again, ifyou're sort of more creatively
minded, I think that's somethingthat we struggle with.
And I imagine if you'repodcasting, you've got a lot of

(24:12):
creative energy.
And so if that's the difficultpart for you with outlining,
please like lean on LLMs.
They're really good at doingthat.

Jordan (24:18):
Some other things that you can do to like assist you
with organizing everything intoan outline.
If an out if outlining thingsfeels daunting to you, if it
feels like it's going to be ahuge time suck, I recommend that
you create an outline templateso you're not reinventing the
wheel.
So for one of my podcasts, Iactually like research a bunch
of stuff and put the storytogether for the hosts that then

(24:39):
read it.
And I knew that that podcastwas going to require a lot of
effort in the outlining process.
But like the thing is, is Icreated like a template for
every single outline.
So I'm able to just like pullit over and I have the
information ready to go.
And a lot of things, especiallycalls to action, anything like

(25:00):
that is going to be embedded inthe outline template.
And I just use a Google Docbecause that's super easy.
It's easy to share witheverybody.
Yeah.
So I think templates are goingto be your friend in the
outlining process.
And then as I mentioned before,like, don't script out
everything if you don't have to.
If you're just like writing outan entire script, like, yeah,

(25:20):
maybe if you have a narrativefiction podcast, that's totally
fine.
But if you're just interviewingsomebody or talking things out,
it might work a little bit morein your favor to not script out
every single thing.

Alban (25:32):
Absolutely.
I mean, reading something, youcan tell when someone's reading
it and when they're just sayingit and when they're talking out
loud.
Uh, my wife and I watched thisdocumentary called Age of
Disclosure about all the UFOstuff.
And there's one guy on therewho's obviously just reading a
script.
And every time he got on, I'mlike, this guy reads like I did

(25:53):
in the third grade.
Like, why is it he needs tojust tell your own story, dude?
And it came off way lessauthentic because he's reading.
So don't script it all out.
Like, if you know, like, hey,we're trying to get the story,
we have a few points in thisinterview.
Definitely write the questionsout and ask the guy you're
interviewing.

(26:14):
But having everything scriptedout, it will always come off a
bit less authentic.

Jordan (26:19):
Yeah.
I think sometimes a lot ofpeople struggle with, especially
when you first startpodcasting, it feels really
difficult to transition from onesegment to another.
And something that I foundhelped and actually helped me so
that I don't have to do itanymore, was I would just script
out the transition line becausethere was something that was

(26:39):
just getting in my way where Ijust couldn't figure out how to
naturally transition from onesegment to the next.
And so I thought, you knowwhat?
I know I'm not going to scriptout this entire episode of
Buzzcast because obviously youguys would not be down for that
and it wouldn't sound as good.
So I just do one sentence of atransition, and that kind of
helps me get over that bump inthe road when I'm trying to like

(27:02):
just keep us moving in theepisode.

Alban (27:04):
You've gotten a lot better at that.
And I had not noticed thatyou'd scripted this, but I do
remember there was a periodwhere it really got under your
skin and you'd kind of you'd getthere and you'd be like, ah, I
don't have a good line for it.
But that was that was a longtime ago.
I forgot that that was a thing.
So maybe so, okay, so scriptingtransitions seems like a
winner.

Jordan (27:23):
Yeah, it works.
And then pretty soon you don'thave to script them out anymore
because you're like, okay, I gotthe hang of this.
I don't have to do it anymore.
It's sort of like the call toactions.
After so many episodes of doingthe exact same call to actions
over and over again, it's justit's in you.
You got it.
One last tip that I have forthe outlining is to lock in your
outline before the recording.

(27:44):
Um, especially if you have likemultiple co-hosts with lots of
opinions and stuff like that.
I think it's probably good tomake a general rule that no
one's allowed to edit theoutline during the recording.
I know that we've done that afew times.
This is not directed at you,Kevin, at all.

Alban (28:00):
This sounds like a personal attack as soon as I
started hearing.

Jordan (28:04):
As I was saying it, I was like, oh no, Kevin used to
do this.

Alban (28:09):
I do it too.
Uh Kevin and I both lovegetting into it and going, all
right, I love that we've gotthis locked in.
But what if we made it better?

Jordan (28:17):
What if we did this?
It's one of those things whereyou want to reserve all of your
energy for the actualrecordings.
So if you're wasting time kindof like bickering about like, I
don't want to talk about this,or I wanted to talk about this
topic or this story, or I thinkthis would be funnier.
You can do an hour beforerecording just so everyone feels
prepared if like they don'tneed a lot of time.
But if you have co-hosts wholike to be much more prepared,

(28:39):
like working with Priscilla, Iknow that she likes to spend a
lot of time thinking about, youknow, how she's gonna approach
the episode.
She needs like a few days to aweek before the episode comes
out and we don't want anychanges.
And then there's other peoplelike Kevin who, like, you know,
whatever.

Kevin (28:55):
It's a subtle suggestion of what we should talk about.

Jordan (28:57):
Yes.
Yeah.

Kevin (28:58):
I like it.
I'm reminded of a tip from JeffBezos that I think he talked
about on when he was on the LexFriedman podcast.
He talked about how he doesmemos for meetings.
And oftentimes they're long.
So you think of memo, you thinkof like a couple paragraphs.
But I think Jeff's were prettylong because he would, these
were serious ideas that he wasbringing to a bunch of
executives at Amazon, and hewanted them to consider them.

(29:18):
What he would do is the first10 or 15 minutes of that meeting
is he would distribute the memoto everyone, and they all had
it ahead of time, but he didn'ttrust the fact that they read it
ahead of time or that they putnotes in ahead of time, or that
it was fresh in their minds.
So he would say the first 10 or15 minutes, we're going to sit
in silence and we're going toread this to yourselves.
And then I'm going to direct adiscussion around it.
And it makes me think that thisisn't something that we

(29:40):
formally have said on this showthat we do.
But Alban and Jordan will bothtell you that when we come into
we launch our screen share forour podcast recording, the first
five minutes or so, Jordan andAlban are often having
conversations that I'm notpaying a lot of attention to
because I'm reading the outline.
And I think it would be it,depending on the types of the
dynamics of your the people thatyou have on your podcast,

(30:00):
especially if you have a guestand you have an outline that
you're sharing with them, itmight not be a bad idea to say,
I know I sent this to you a fewdays ago.
Let's just take five minutesand read it.
Ask any questions, anyclarifying questions you have,
and then we'll we'll jump intothe episode.
But it ensures a couple ofthings.
One, that they have had time toread it.
It ensures that it's fresh ontheir mind.
And if they have any questionsthat need clarification before

(30:21):
you start recording, that youcan do that without having to
figure out how to fix it all inpost and create a long editing
process for yourself.
I love this idea.

Alban (30:29):
We all have been in meetings that almost immediately
get derailed.
Like they start with a singularpurpose, and very quickly
you're caught up in the minutiaof something that's not almost
barely relevant.
Today, I texted a friend, doyou want to grab lunch?
And he goes, No, I'm stuck inthis budget meeting that's
running late.
It's like so bad it makes mewant to quit.

(30:51):
And they're not fighting realthings about the budget.
They've gotten derailed by areally small little piece, and
now everybody's working throughlunch.
It takes all the energy out ofit.
And there really is probablysome good.
I'm kind of leading into this,Kevin.
Maybe we say, hey, we show upfor the recording at today.
It was 3 p.m.
and we all just read theoutline for 10 minutes and we

(31:14):
jot down little ideas and thenwe jump in it together.
I think that's actually apretty good idea.
Even if you've already read itbefore, load it all into your
brain.
Everyone's now thinking aboutit fresh, and then we're ready
to go.
Yeah.

Jordan (31:31):
All right.
So let's move on to one of theproblems that I think a lot of
podcasters run into as far aslike being a huge waste of time
is scheduling with guests andco-hosts.
Alban, I'm gonna ask you this.
When you're being scheduled asa guest, what do you feel like
is the number one thing thatdrives you crazy about it?

Alban (31:51):
I mean, I told you this recently because I did it, but
scheduling with anybody.
And one of the tips that I'velearned, I think Kevin might
have been the one to suggestthis to me, is don't schedule
anything more than two days out.
If it's weeks in advance, thattime almost doesn't even feel
real.
And so you're like, whatever, 3p.m.
on a Tuesday, that sounds likea totally reasonable time.

(32:12):
And then you show up and you'relike, I don't like doing stuff
in 3 p.m.
on a Tuesday because now it'sin the middle of the day.
And now I've got my kind oftime blocks are broken up.
And so now what I do is ifsomeone wants to record and I
look at my calendar and go,there's a time in the next 48
hours that I want to do this, Iwill send two or three times in
the next 48 hours.

(32:33):
And I know everyone just tellsme start a Calendly, do this
Google schedule thing.
I don't want things poppingonto my calendar.
I just want to email someone,say, here are the three times.
If any of these work, send me ameeting invite with the link,
the outline, everything, andI'll be there.

Jordan (32:50):
Yeah.

Alban (32:51):
And I just did it with Dorian, who's actually a
listener of BuzzCast, and I gotan invite with all the info.
And then I showed up the nextmorning at 9 a.m.
and boom, it was a greatepisode.

Jordan (33:02):
That's perfect.
That was actually like one ofmy tips in this segment was make
sure that if you're schedulingwith a guest, just send them one
email that has the outline, therecording link, all that stuff,
because it's gonna cut back onthis back and forth so much.
Because the thing that I can'tstand is just the constant back
and forth when you're trying toschedule with somebody.
And so I think if you're notusing an app like Cowley or

(33:25):
something like that, that's areally good tip, Alban.
Sending just here's the timesand days that work for me.
Let me know which one you want.
And that's it.

Kevin (33:33):
This makes me want to lean into like life hacks and
stuff.

Jordan (33:36):
Let's do it.

Kevin (33:37):
So I'll share a little bit about how I sort of manage
my calendar.
It's not gonna hit witheverybody.
I I get that.
But I will tell you between 10and 4 on a weekday, Monday
through Friday, 10 to 4, no,absolutely no.
That is 100% reserved for workstuff.
And so work gets all thepriority in there.
And anybody looking to bookanything outside of like the

(33:58):
immediate 24 hours between 10and 4, it's a no.
Can't happen.
Because I I need to beresponsive.
If somebody on my team needs meor the team's working on a
project and wants to gettogether, like I need to that to
be an immediate yes whensomebody on the team says, Hey,
can we get together tomorrow at10 or 11 to talk through this
project that I'm working on?
Always a yes.
Always a yes.
And so I protect that space.
And then the great thing aboutonly the margins for outside

(34:21):
hobby stuff is that it has to bebetter than like other things
in my life.
And so if a hobby's not givingyou more, like if I'm not
excited to hop on a podcastinterview with somebody at 4 30
in the afternoon instead ofwhatever, like, oh, I get an
hour with my kids before they goto their afternoon sports, or I
might want to get a workout inbefore I go, you know, do
something that evening orsomething.
If it's not better than that,then why am I doing it?

(34:43):
And so that's sort of how Irun, I've been running my
calendar for the past couple ofyears, and I love it.
So protect this amount ofspace.
Anything outside of that isopen for any opportunity that
comes up, but I know that it'scoming at the expense of other
fun stuff.

Jordan (34:57):
Yeah.

Kevin (34:57):
And so I weigh it against that.
Like, oh, if I say yes to this,that means I might not get a
workout in that day, or I mightnot get to go play pickleball
that night.
My kids have late start forschool and I'd like to cook them
breakfast.
So do I want to do a podcastinterview or do I want to cook
my kids breakfast?
Like it has to be better.
And so that's where I am.

Jordan (35:12):
You know, that's important not just for work, but
also for the hobbies isprotecting the space, protecting
the time slot for those things.
And one of the things that youdefinitely have to protect is
your recording time with yourpodcast because if you're not
prioritizing recording time withyour podcast or making it into
a habit or part of like yourweekly ritual, then it kind of

(35:34):
falls to the wayside.
Recording like the same timeevery week definitely helps us.
I know that you guys hadmentioned back when you first
started Buzzcast, you guysdidn't really have a recording
schedule.
Like, so we have every Tuesday,we record like our main
Buzzcast, and then on Fridays werecord our quick cast.
And that's like what we do.
And we just anticipate it.
Everything else goes around it,but it wasn't always that way

(35:56):
for you guys, right?

Kevin (35:57):
Right.
And that that is super helpfulto have things that are locked
on your calendar.
Every once in a while, likeevery, I don't know, five or six
episodes, one of us will say,Oh, you know what, this person
on our team, or I've got anappointment that I can't move,
it'd be difficult.
Do you guys have flexibility?
I think we all ask thosequestions with the same like
intent behind it, which is thisis the priority.

(36:17):
So the other thing's going toget moved if it's not easy for
you guys to make an adjustment.
But if it is easy for you guys,can we?
And usually we're all like keepour schedules loose enough that
we can accommodate.

Alban (36:30):
I like to think of it as a default.
The default is we're going torecord.
I mean, I can look years inadvance.
And I know that like March 10thnext year, we're going to
record.

Jordan (36:42):
Yep.

Alban (36:42):
And I know that now.
And if we schedule a vacationeight months from now, I can
right then go in there and say,Hey, I'm going to be out these
days.
Can we move it?
We were just before werecorded.
We were talking about, oh,there's an episode that will
come out the day afterChristmas.
What do we want to do for that?
Do we want to move it up, moveit out?
And we can plan it so far inadvance because the default is

(37:05):
we're going to record at thosetimes and then we can modify it.
And it's the same thing as theoutline.
The structure gives you thefreedom to make changes.
What was painful was we'd showup on Tuesday, start pinging
each other, Kevin, Travis, andI, and say, Hey, we were
recording today.
And then someone's right backat like three and say, I can't

(37:26):
today, but maybe tomorrow.
Okay, what time tomorrow?
And then we'd we'd all spend,you know, 15, 20 minutes out of
the day scheduling the time forthe next day.
And it just wasn't a good useof those extra 20 minutes.
Now we just have this default.
This is what I'm going to bedoing every other Tuesday for
the rest of my life until I findsome reason that it's going to

(37:49):
stop.

Jordan (37:49):
Yeah.

Alban (37:49):
It's just like it's it's one of the things that's locked
in there.
Uh, Kevin and I play pickleballevery Monday night.
That's a recurring thing on mycalendar.
So that when we plan somethingfour weeks from now, I go, okay,
I'm going to actively deletethat off my calendar and tell
the guys I'm not going to bethere.
I think it's just healthy tohave things that are locked in

(38:09):
and you can always change it.
But having something on thecalendar makes it so much more
likely it's going to happen.
The calendar invite should havea few items.
It should have the time, thepeople, but it needs to have a
link to where you're recording.
And so, since the three of us,we all record our own audio
separately, we all get in aGoogle meet.

(38:31):
We have the link to that GoogleMeet on every single calendar
invite.
We have a link to the outlinefor the episode on every one of
these.
And so we know when this thingpops up on my computer, hey,
we're recording in five minutes.
I click the Google Meet link.
I'm in there.
I click the outline.
It's up.

Jordan (38:50):
Yeah.

Alban (38:50):
There's nothing worse than someone showing up seven
minutes late, and then you getan email that says, Hey, where's
the link?
I'm looking in my email and nowyou're doing that coordination.
Everyone should have a link.
Uh, for us, we use the samelink every single week.
And the benefit of us all usingthe same link every week is
it's just one link and you neverhave to rethink about it.
So make sure all that's inthere when you send the first

(39:13):
meeting invite, and you're justgonna save yourself a ton of
hassle.

Jordan (39:17):
Yes.
If we go over the recording andpost-production workflow, we
actually have a really goodepisode about best practices
with recording.
It's episode 191, Simple HabitsThat Save Hours in Podcast
Editing.
But we actually talk a lotabout improving your recording

(39:38):
workflow to save you time in theediting process.

Alban (39:41):
In the recording, a few things that we do that I think
are really helpful.
We get on, we often chat for asecond beforehand, and then one
of us says, I'm hitting recordon my end.
You should hit record on yourend.
And we all say, All right, it'srecording on my side.
And then we do three, two, one,we clap.
And the reason we do that is soit makes it easy for Jordan to

(40:03):
sync up the audio later becausethe claps should all be at the
same point.
Those two really help a lot.
Is there anything else in thebeginning that we do to help
line things up?

Kevin (40:13):
No, technically I think you've covered it.
But what Alban is talking aboutthough is that recently we
have, I would say simplified ourrecording setup.
Now, to some it might soundsimpler, to some it might sound
more complex because we all havethe ability to record locally,
we all have roadcasters.
And so I and I would suggestthat if it's if you're doing a

(40:34):
solo show or you're doing just ashow with a co-host or a couple
co-hosts and you don't have alot of guests, that moving
towards a setup like we have,where we're just all recording
our own tracks individuallylocally, and then we're just
hopping on to the video chatapplication of your choice,
whether it be Google Meet orWhereby or Zoom or whatever,
we're only doing that so that wecan hear each other in real

(40:55):
time and see each other becausefacial expressions or little
hand cues that we're giving toeach other.
But we're not recording that.
We're not using any of that.
We're just using our localrecordings.
And as soon as we're done, weend the recording on our side
and then we upload all those toa shared folder.
Jordan pulls them all down andedits the episode.

Jordan (41:09):
Yeah.

Kevin (41:09):
It feels simpler to me because I can't tell you the
number of times when we wereusing remote recording software
and we tried them all.
There would be some problemwith the file.
There would be a glitch, or itwould be down temporarily, or
somebody's internet would lag alittle bit and something would
get gargled, even though it saidit wouldn't.
And somebody would, I don'tknow, close a browser
accidentally before the uploadwas complete.

(41:30):
There was too many things thatwere just going wrong
consistently.
And again, this is not aboutone specific product.
It was about we we tried abunch of them and we would
always run into these issuesconsistently.
As soon as we simplified downto listen, does everyone just
record their own local?
This there was a name for thisone.
It was just like host andco-host.
Everyone called them a doubleender.
Now we have three people on,it's more like a triple ender,
but everyone's just recordingtheir own thing and then sharing

(41:51):
their save file at the end.
For us, it seems like that'sthe simplest way to do it.

Jordan (41:56):
Yeah.

Kevin (41:56):
And we've run into less technical issues.

Alban (41:59):
I think this is a simplification for us because
we're all pretty technical andwe have really good equipment.
But there's still space forthis software to get a bit
better.
Trying to do it all through thebrowser has, you know, just is
not worked super great for us.
This has been as stable as it'sever been.

Jordan (42:19):
Yeah.

Alban (42:20):
Six months ago, we got really excited about uh FaceTime
because there were promises ofsome future features that would
really help with recording thesekind of remote recordings.
And so we started usingFaceTime.
We didn't use all of the remoterecording stuff, just FaceTime
as the video feed while werecorded the double enders.
And it was almost like FaceTimewas too good or it was too

(42:43):
helpful.
So Jordan would it would try toanswer on her phone and she's
trying to set up her phone andthen it's swapping to the
computer.
Yeah.
And then I'm getting a text tojoin a call that Kevin's already
in, that I'm already in.
Also, it just didn't work.
And I was using Google Meet forpretty much everything else.
And so I said, let's just jumpin our Google Meet room.
And that's been the most stablefor us.

(43:05):
So if you are going to go thisdouble under route, Google Meet
is our favorite so far.

Jordan (43:11):
Yeah, we're we're literally circling back to our
first point about like use whatyou know.
Like just don't experiment.
It's just gonna be harder.

Kevin (43:20):
Yeah, you don't have this flexibility if you have guests
because your guests are probablynot going to have the ability
to easily record on their endlocally and then send you the
audio file when they're done.

Jordan (43:29):
Yeah, you're lucky if they have microphones, usually.

Kevin (43:32):
Right.
So you're gonna be using remoterecording software to do that.
And there are a bunch ofoptions out there, and I I'm
just gonna leave it to you guysto figure out which one you like
best.
Honestly, I would say that Iknow a lot of people kind of
like Zoom was the the option touse in the beginning, and then
it kind of like fell out offavor with podcasters.
I would say if you'reinterviewing people and you're

(43:53):
like in the business space,everybody has Zoom, everybody
kind of knows how to use Zoom.
And it might not be that thereare some settings that you can
set in Zoom to get you thehighest quality audio.
It is still going to becompressed, it's still gonna
have a little digital artifacthere and there, but it might be
the easiest.
There's other great productslike uh Descript and Riverside,
Adobe Podcast, there's a millionof them.
You've got to figure out whatworks best for you.

(44:15):
I don't think at this point wehave a strong opinion on it
because for us, ultimately, whatwe ended up going to was we
need something that's justconsistent every single week and
that we're in more control of.
And so for us, that's thesedouble or triple enders that
we're doing.

Jordan (44:27):
Yeah.
And one of the things, like asthe podcast editor that I
appreciate from you two is thatas soon as we are done
recording, you immediatelyexport the audio file and drop
it into the comments of ouroutline.
So I have it, you can drop itinto like Dropbox or Google
Drive, something like that.
But it helps so much to getthat audio immediately as the

(44:51):
editor, because if you catch aproblem with the audio file,
it's a lot better to catch itpretty soon after the recording,
as opposed to like a week ortwo later being like, hey, so we
got to re-record that entireepisode.
Sorry.
It's a lot easier to do itright after, like immediately
catching problems, immediatelycatching things that you need to
re-record.
Also, when you're editing,there's a couple episodes I have

(45:15):
put off until like a week ortwo after we recorded.
So I'm like, I've got time.
We are so far ahead ofschedule.
And then I get into therecording, and it was so much
harder because I feel like I'mlistening to the episode for the
first time.
Whereas if I hop into editingimmediately after we finish the
episode, it is fresh on my mindwhat parts I wanted to cut.

(45:38):
I remember we went on a littlealong this part, and I thought
to myself, you know what?
I'm gonna cut after this.
And the editing process goes somuch faster.
So organization saves you somuch effort later on.
While I'm editing the episodeto kind of like streamline the
workflow that I know is comingin the post-production, like

(46:00):
when I upload the episode, Ilike to make notes of like times
in the chapter markers where Ithink those will be.
And then I also like to pulltogether links that are
mentioned in the episode, uh,guest information, things like
that.
So I don't forget about it whenI'm doing the episode
description.
And then you can also make noteof points that you think would
be really interesting for soundbites.

(46:21):
And then when you upload allthe information into Buzz
Sprout, it's actually reallyeasy to come up with all that
stuff because we actually haveco-host that will come up with
the episode titles, chaptermarkers, episode description,
stuff like that.
Because I know for me, therehave been many times before we
had co-host AI built intoBuzzSprout, where I would be

(46:43):
kind of in the after fog ofcreating an episode and having
edited for like hours and hours.
And then I upload it and thenI'm sitting there and I'm
looking at like the blinkingcursor of the episode
description and going, Oh mygosh, I have to write this now.

Kevin (46:59):
Right.
So I feel you.
I don't do the publishinganymore on Buzzcast unless
you're out for a certain reason.
But every now and then when Ido get to jump into it, I feel
energized because usually at theend of the edit, by the time
you upload, you are sort ofdrained.
You've just gone through thisprocess and you've created this
thing and you're proud of it andyou're excited.
Yeah.
But you're also your energy isa little bit zapped.
When I usually see that co-hostoutput, I feel like something

(47:24):
just listened to what we said,made sense of it, summarized it
really well, gave me at least areally good starting point for
different chapter markers andideas for social posts and stuff
like that.
I was written a full blog post.
I love reading that stuff.
I just feel like it invigoratesme a little bit again, brings
some level of energy back andtakes away the daunting task of
looking at the blank screen withthe blinking cursor of, oh, now

(47:46):
I have to write a summary ofthis, you know, hour-long show
that not only did we justrecord, but then I just spent a
day editing and now I have towrite this thing.
I love the starting point ofthat.

Jordan (47:55):
Yeah.
And maybe you just enjoy thecreation of the podcast itself,
but like writing or marketing,like coming up with SEO rich
episode titles and a descriptionis just not your jam.
It's perfect for things likethat.
Like if that's where youstruggle, man, it's it's worth
it for sure.
And then, you know, you hadtouched on how it creates social

(48:15):
posts, blog posts.
So if you want to streamlineyour workflow with the podcast
promotion, if that's somethingthat you struggle with, co-hosts
can help out with that too.
I know that a lot of podcastersreally like to batch their
content when they're marketingtheir episodes.
So after they finish anepisode, they will sit down and

(48:36):
they will create, you know,soundbite after soundbite after
soundbite, or, you know, postafter post after post and use a
scheduling tool to schedule it.
Alban, you're in marketing.
How do you feel about this?

Alban (48:46):
Well, if you're doing promotion, you're like, okay, I
have five things I want topromote.
You put those five together,batch that.
But mostly when people talkabout batching, what I hear is
we're going to record sevenepisodes in one day.
We're going to edit sevenepisodes in one day.
And that I am just firmly inthe man, way to take all the joy
out of this.
Like you took something thatwas a craft, like making an

(49:08):
individual chair, and youinstantly jumped all the way to
you built the like whatever theconveyor belt that's making
thousands of chairs.
And I'm like, just enjoy thecraft of your podcast.
It doesn't have to be HenryFord's auto line for it to make
sense.
Like, I don't know.
You just I feel like you end upnot in a creative space, you

(49:29):
end up in a manufacturing space.
So I don't personally lovebatching.
Now, if you're gonna puttogether five posts, I don't
want them to be the same.
So that's like an hour of work.
Do that all at once.
But I like just doing oneepisode, we publish, it's over,
and then we have a new episodethe next week.

Jordan (49:47):
Yeah.
And something that you can dothat will help so much is, you
know, in program like Canva orlike Adobe, they have um
templates like social media posttemplates.
That is so much easier thancreating something from scratch.
So making templates of thingsfor your social posts will help
you kind of keep like consistentbranding without putting it

(50:07):
forth too much effort.
Um, if you're making templatesof your own from scratch, yeah,
it's some time up front, butit's gonna save you so much time
down the road.
And you know, when you're 60episodes in, you're gonna be
like, I'm so glad I did this dayone.

Alban (50:21):
And final thing, if you used a guest, reach out to them
once the episode's live and askthem to share it.
I think send them a link, youknow, and say, here's the
episode and give them exactlywhat you want them to write
online.
And you're kind of doing tothem what co-host does for us.
Just give them something aslike a rough, you know, you

(50:41):
think it sounds good, they haveall the freedom to tweak it.
But as soon as there'ssomething there, they don't have
to go look at a blank cursorand try to remember that
episode.
They just get to copy paste itover, tweak things to make it
their own voice, and they'llpost it on LinkedIn.
You have such a better hit ratewhen you're sending something
for them to promote rather thana follow-up, like, hey, will you
promote that episode by theway?

Jordan (51:03):
Yeah.
All right.
So these are our thoughts onthe workflow of our podcast,
things that we have done to makeour podcasting a lot simpler
here at BuzzSprout.
I want to hear if uh you haveany ideas that maybe we didn't
cover.
You know, write in, let us knowif there are things that you
disagree with or maybe youprefer, if you have like tools
that you recommend.
I would love to hear it.

(51:23):
So tap the text show link inthe show notes to let us know.
Okay, we got some Famomessages.
The first is in response to theinterviewing parents and
grandparents.
Man, this is getting such agood reaction from listeners,
Alban.
I'm so glad that you sharedthis.
So, Chris from STEM Everydaysaid that he interviewed his

(51:47):
World War II grandpa on STEMEveryday podcast one year after
Thanksgiving dinner.
And when we finished, my mom,grandma, and aunt, who were
listening in the other room,were all like, I never knew
those stories.
And everyone should take timeto do this with or without a
podcast.
We still listen to his storiestoday, even though he's gone.

Alban (52:06):
That is so awesome.
Actually, one of my closefriends today, his grandfather
passed away today, and hisgrandfather was also a World War
II vet.
So he's over a hundred yearsold, lived a full life, but we
don't have many of them left.
And I love that people arerecording their stories.
Just really cool.
I am absolutely gonna go listento this episode.

(52:28):
Uh, thank you, Chris, forreaching out.

Jordan (52:30):
Yeah, and then we also got a really fun message from
Fletch uh saying one of myfavorite things about my podcast
this year that my listenersloved was a recurring segment
called In the Smoke Shop withPop, where I interview my
95-year-old dad.
My audience loved it, and theyregularly sent in questions for
him to answer.
There's something love aboutsomeone who's lived that long

(52:51):
and answers questions on apodcast.
Is that fun?

Kevin (52:54):
I mean, just the name of the segment.
I want to go in the smoke shopwith Pop.

Jordan (52:58):
Yeah.

Kevin (52:58):
That just sounds like a great place to hang out.

Alban (53:01):
I also have to ask, how is it that like I read all of
this longevity stuff, and thenevery 95-year-old person I know
like smokes and drinks?
Oh, I know.

Kevin (53:11):
You never hear they're just humorman say life hack
number seven, hang out in thesmoke shop as often as possible.

Jordan (53:17):
Yeah.

Alban (53:19):
Yeah, I recorded a bunch of episodes with family members
over Thanksgiving, and uh therewere multiple stories I got from
my dad that I'd never heard.
Oh, cool.
And he was just telling meabout his dad and his
grandfather, so mygreat-grandfather, and there
were multiple stories in there.
I was like, I didn't know aboutthis.
And then I told my siblings,and they're all like, Yeah, we
all know that story.

Jordan (53:40):
You're like, What?

Alban (53:41):
So there's something different about when you're
podcasting, people just tell thewhole story, and you kind of
maybe I'm a better listener whenI'm podcasting than chatting.

Jordan (53:51):
Yeah.

Alban (53:51):
But I heard a bunch of stuff I'd never heard and I
really enjoyed it.
And so I've actually startedtaking all these interviews with
family members.
I'm going to try to weave asingle story since they all
talked about memories ofThanksgiving and memories of
this house in North Carolina andstuff over the years.
So try to work that all intoone story, which then I'll send

(54:12):
out to everybody at Christmas.

Jordan (54:13):
Oh man, if if these stories inspire like any of our
listeners to interview theirgrandparents or parents over the
holidays, please send it in.
Let us know how it goes becausethis is just great.
I also got a really wonderfulfan mail from Clinton from North
Carolina.
And this is kind of a plug forthe Buzz Sprout community.
So if you're not in thecommunity group, this is why you

(54:33):
should join it.
Clinton said, just wanted tosay thank you to BuzzSprout for
creating this podcast platform,the BuzzCast Podcast, and a
community online that helpspodcasters of all levels learn
and grow together.
I'm right at a month intopodcasting, even though it's
been a decade of simmering on itand acquiring the skills and
ideas.
I discovered a new podcast andpotentially a new friend on a
Buzzsprout Facebook threadtoday.

(54:54):
I've learned so much alreadyand have more confidence each
day that I can make this happen.
Thank you, especially to thepodcast team for walking the
walk and talking the talk.
Isn't that great?
I was so pumped when I saw thisfan mail.
Thank you, Clinton.
So, what should we talk aboutfor our next episode, guys?

Alban (55:12):
All right.
Last year, a year ago, uh,right before Christmas, we had
people reach out with their showand we came up with unique
marketing ideas for theirpodcasts.
And I wanted to do another spinon that.
What I'd like you to do isreach out to us with what is the
biggest pain point for yourpodcast right now.
That can be anything from apiece of gear that keeps

(55:35):
breaking.
It could be something in yourworkflow, it could be marketing,
it could be anything.
You need a new guest, you needa new co-host, whatever it may
be.
Tell us what the pain point is,and we will try to solve as
many of them as we can.
Oh, this will be our holidaygifts back to you.
We are not promising to solveall of these, but we are

(55:57):
promising to read the lists.

Jordan (55:59):
So we're gonna do our best.

Alban (56:00):
Reach out, tell us the biggest pain point, and let's
see how many of them we cansolve.
What do you guys think of this?

Jordan (56:06):
I love it.

Kevin (56:07):
Yeah, I like this idea a lot.
I I would also say thatsometimes we have blind spots.
So if you don't mind, Alban,can I add a category onto your
already excellent idea?
Yes.
If if you don't have any painpoints that you're aware of, but
you just want to maybe umfigure out what's something you
could do to improve yourepisodes, if you just send in
your podcast, I wouldn't mindlistening to a few.

(56:29):
Like obviously, if we get 30 or40, like we can't each listen
to 10.
But we could select a few andwe could listen to some episodes
and we might be able to offersome practical tips of like
leveling up your podcastepisodes.
Yeah.
So that might just be, youknow, we might notice your
microphone technique isn't thatgreat.
Or we might notice that youwere, you know, had a guest on
and you you took a segment awrong way, or there's an

(56:49):
opportunity to dig deeper andyou missed it, or something like
that.
So we, you know, friendly, itwon't we won't be mean to
anybody.
We won't be Simon Cowell.
Yeah.
And we won't like you shouldnever be uh how do we do a
British accent?
You should never podcast again.
We'll be mean to anybody.
But if you're open to someconstructive feedback, maybe we
could offer that to somebody.

Jordan (57:07):
Why why the British accent?
Were you trying to do like aGordon Ramsay sort of thing?

Alban (57:13):
He's just like, you should never see again.
Right.
What we're gonna be like isGordon Ramsay in the UK, where
he's nice, not Gordon Ramsay inthe United States, where they
made him be mean.
Right.

Jordan (57:24):
Oh, that's such a fun idea.
I'm really excited about it.
So make sure you get those inas quick as possible so we can
start really doing some researchfor you.
Um, tap the text show link inthe show notes to send that in.
And until next time, thanks forlistening and keep podcasting.
All right, so we are recordingthis episode late because I had

(57:47):
jury duty.
It was my first time actuallygetting into the courtroom for
the jury selection process.
I got into the courtroom.

Alban (57:56):
Wait, were you on a jury?

Jordan (57:58):
No, I didn't get selected.
I was released, but I mean, itwas a really big group.
So I'm not shocked.
But it was my first timeexperiencing the jury selection
process.
And one of the things that Inoticed, because what they do is
the attorneys will like askquestions to the group.
And then if you like raise yourhand or your number or
whatever, they'll like ask morequestions to you to like figure

(58:19):
out if you're like a good fitfor the trial.
And they were asking like verynormal questions, but the
prosecuting attorney for thestate asked a random question
that I didn't understand.
And literally everyone else,which was like 50 of us in the
room, were also very confused byit.
So he asked, Do any of you usegasoline to clean your
windshields?

Kevin (58:40):
Yeah.

Jordan (58:40):
What does that mean?
What is that?
Is that a good question?

Kevin (58:43):
Oh, yeah.
It's an excellent question.

Jordan (58:44):
We all were like flabbergasted, like, what is he
talking about?
And then this one guy was like,I don't know, should I?

Kevin (58:50):
Yeah, let me let me tell you why that's a good question.
Okay.
Because if you answer yes tothat, you they immediately know
you're insane.

Jordan (58:58):
Is that what it is?

Kevin (59:01):
Uh well, I mean, kind of crazy person.
No offense to legitimate crazypeople.
But I mean, why would you putgasoline on your windshield?
That's that's mad.

Jordan (59:11):
I don't know.
I've never sli I was literallylike, is this a thing that
people do?

Alban (59:17):
I okay, I never took anything to trial, but here's my
theory.

Jordan (59:22):
Okay.

Alban (59:23):
I've been on I was on a three-day uh jury selection and
wasn't selected in the end, butthree days of jury selection.
So this was going to be likemonth-long plus case.
And there were a lot ofquestions where what they were
asking were hey, are youfamiliar with the stuff we're
gonna be talking about in thistrial?

Jordan (59:43):
Uh-huh.

Alban (59:43):
And are you already biased towards thinking whatever
the person did is normal?
Yeah.
And so I'm wondering if that'sactually a fact in your case.
If there's gonna be some piecethat's like somebody did try to
clean a windshield with gasolineand then it fogged over.
Or something.
And then they got in anaccident.
The one I was on, they asked alot of questions about sleep

(01:00:05):
apnea.
They asked a lot of questionsabout different types of trucks
and you know, long haul rigs andall sorts of stuff about
falling asleep at the wheel.
Have you ever done that?
And after the case, I look intoit.
And yeah, it's about a guy whohad sleep apnea and fell asleep
while he was driving an18-wheeler and hit somebody.

Jordan (01:00:25):
Oh man.

Alban (01:00:26):
And so, like, there were like 40 of those questions, and
it just felt like we weregetting primed to be like, hey,
do you guys do the stuff thatthis guy did?
And we're going to, it's goingto be a big deal.
Uh, we need to make sure thatyou don't like side
automatically with one of theparties.
And so that's at least I wonderif there was a bit of that.

Jordan (01:00:45):
Yeah, as the questioning was going on, because at first
I was like, I absolutelypositively do not ever want to
be a juror on a trial.
And then as they were askingthe questions, I was like, wait,
I want to know what happened.
Because they were asking a lotof weird questions.
They were asking about likemental health disorders.
They were asking about like,how do you feel about Walmart?
Have you ever worked forAmazon?
Do you know any police officersin this like thing?

(01:01:08):
And I was just like, whoo, thisis getting a little more
interesting as we go.
But yeah, the gasoline on thewindshield one, I was like,
wait, what?

Alban (01:01:16):
I it could be, it could be something like that.

Jordan (01:01:18):
He like set fire to an Amazon truck.

Alban (01:01:21):
I'm surprised that you didn't want uh to be on the jury
after you watched that show,the jury duty show.

Jordan (01:01:28):
So funny.

Alban (01:01:30):
Kevin, did you ever watch this?
I know what you're talkingabout, but no, I never watched
it.

Jordan (01:01:33):
I thought about that show the whole time I was in it.
I was like, these people arevery familiar to me because of
this.

Alban (01:01:40):
It was such a good show.
It's a guy who is selected forjury duty, but it's not a real
trial, and everything's a sham.
Every one of the jurors is anactor, the judge is an actor,
the attorneys are actors,everybody's an actor.
Except for the doctor, and it'sjust like a social experiment
to see how this guy acts, andhe's so good.

(01:02:01):
He does everything right, andhe's honorable, and it's so
good, it's so funny.

Jordan (01:02:06):
Yeah.

Alban (01:02:06):
Um, but and the whole time he's just like, Y'all are
like losing your mobs here.

Jordan (01:02:12):
Yeah.

Alban (01:02:13):
Oh man.
Uh I would I highly recommend.

Jordan (01:02:16):
But yeah, it was great.