Done!

Do you sometimes attend to the urgent, quick tasks first before tackling the bigger, more important ones? Many people do – so many that the effect has a name.

This week's episode of Done! is about what you can do to help yourself prioritize the most important things first, despite everything.

Here's the study I mentioned at the beginning of the episode.

Do you have any other ways to make important tasks seem urgent? Let me know! 

Finding a time to meet isn’t always easy, is it?

In this week’s episode of Done!, I share two features that help you receive fewer emails and book meetings more quickly.

Have you tried any of these features? Or do you use something else? Write to me and let me know how it has worked for you. I am a big fan of Acuity Scheduling, which serves a similar function and that I have been using for several years.

Here's why you are ...

Is ”coordination” among your goals? Do you know when you have reached it?

This week’s episode of Done! is about what to do to attain vague goals more easily.

What do your goals for coordination look like? Please send me an email and tell me. I am curious and want to learn more about this concept that has been too vague for me so far. 

Here's how your email app's built-in rules and filters can help you process your emails fa...

You have decided on a structure for your work, but how do you remember what to use what tool for—and when?

This week’s episode of Done! is about what you must do to benefit from the structure for a long time.

How have you reminded yourself of the structure you have set? Write to me and tell me. I look forward to hearing from you.

Do you know these 5 questions that make your out-of-office message clearer?

These episod...

Are you asked to do many ”As soon as possible” tasks?

This week’s episode of Done! is about making prioritizing when you are assigned tasks easier.

Have you done something similar to what Lise-Lotte did? Write to me and tell me about your trick. I will be as happy to receive your email as I was when I heard from Lise-Lotte.

Do you know this trick to stay focused on the right task when other tasks are tempting?

These ...

There’s so much to do - and so little time. But, do you really make use of the time you have at your disposal?

In this week’s episode of Done!, you will learn how to make the most of the small gaps in your everyday life.

What can these "on the go" tasks be for you? What are the small things you like to do in small gaps? Write to me and tell me, because perhaps I'll think of more small things I'll be happy to get done from now on. I...

You haven’t used a digital to-do list tool yet, but you know you are ready for it. But how do you start?

In the 636th episode of Done!, you will learn the five first steps to take when setting up a digital to-do list.

How did you go about starting a new to-do list tool last time? What worked well for you? Please write to me and let me know. I want to hear about your experiences. 

Do you know these three simple steps for cre...

Do you use collaboration tools such as Trello or Planner while also keeping a to-do list in Todoist or To-Do?

In this week’s Done!, you will learn how to connect these tools to get a better overview of everything you have to do.

Here are some useful links from the episode:

• Trello connector in Power Automate in Microsoft 365
• Todoist connector in Power Automate
• Ready-made integration between Trello and Todoist

Have you mad...

Have you noticed that if you divide your time between two equal roles, you might work more than full-time?

In this week’s episode of Done!, you’ll learn how to structure your work when you have dual roles so you work the right amount of hours in each.

Have you solved the problem of role distribution differently? Write to me and tell me about it. Perhaps you have found a clever trick that I can also benefit from!

Do you know ...

Have you had to work on the weekend due to something urgent that came up late on Friday?

The 633rd episode of Done! is about how to avoid that happening again.

What would you have done if you were in my lecture participant's situation? Please write to me and tell me. I want to know!

Do you know these 6 ways to keep your goals close at hand?

These episodes are also available as a weekly newsletter to your email. If yo...

When will you find time to show your colleague how to do something when both of your calendars are full with no gaps?

This week’s episode of Done! - No. 632 - is about how you can show others how it’s done even when time is scarce.

Do you also use screen recording? If so, what for? What do you usually record? Write to me and tell me. I'm sure there are more uses for this simplifying format than I have thought of so far. I'm curious...

Do you wish there were simple descriptions of how tasks are done, making it easier for new employees to understand?

In this week’s episode of Done!, you’ll learn how to have an AI create the simple checklists you need.

In the episode, I mention these three transcription services

• OpenAI's Whisper
• Sonix.ai
• Descript

Have you used AI to document processes and routines differently? Please write to me and tell me! I am fascina...

Do you have many different email accounts to manage?

It’s quite a hassle.

This week’s episode of Done! is about how to gather your email inboxes in a simple way.

Here's how to add more email accounts to your emailing app:

• Outlook
• Mail for MacOS
• Gmail

You who cannot add multiple (external) accounts to Outlook, for example, but still have several addresses to manage, how do you do it in a structured way? Email me at david@...

You want to have good structure in your work, but what does it actually look like?

The 629th episode Done! is about how to navigate a typical, intense day with good structure.

Do you have a different abstract image of your structured work process? Show it to me or tell me! I would be happy to hear your thoughts. 

Here's how the small structure details can have a major impact on your work.

These episodes are also avail...

Your colleague has indicated that they are busy, but does that apply to everything?

Done! this week is about an agreement that reduces friction in the organization.

What have you agreed upon regarding what the different statuses mean? Please write to me and tell me. I am curious to hear what you have come up with!

Here's what to do if a reminder is valuable sometimes and sometimes not.

These episodes are also availab...

Do you struggle to find time for reflection and to work undisturbed?

This week's episode of Done! is about letting Outlook schedule your focus time automatically.

Here, you'll find the step-by-step instructions about how to start a focus plan in Viva Insights.

How have you used the focus plan feature in Viva Insights? Perhaps you have found an unconventional use you want to tell me about. If so, write to me and I will read about y...

If you are more selective about which meetings you attend, and your colleagues do the same to create more room in their calendars, will you ever be able to schedule a meeting with all the key participants again?

In this week’s episode of Done! - No. 626 - you will discover how it’s still possible to find a suitable meeting time with colleagues who occasionally want to work without interruptions.

How do you choose which meetings to ...

As AI becomes a frequently used tool, you develop very good prompts that you want to use often. 

However, it’s cumbersome to formulate them again and again!

This week’s episode of Done! - No. 625 - is about how you can save AI prompts.

Do you save your prompts differently? How? Please write to me and let me know!

Here's how an AI can reveal what you’re not talking about during your meetings (but should)!

These episod...

Wouldn’t it be nice if an AI could work for you in the background without you having to ask for help all the time? 

Now, it’s possible.

Today, Done! is about how you can use ChatGPT’s new Tasks feature.

What have you used ChatGPT Tasks for? Let me know! I’m eager to find more ways to get more done with less effort, so I’d love to hear your tips. Email me if you’d like to share.

Here's what I replied to the question I got ab...