August 14, 2025 • 19 mins
Hate writing but love talking? Here's how one gym owner uses AI to create everything from SOPs to sales scripts without typing a single word.
In this episode of "Run a Profitable Gym," Mike Warkentin sits down with gym owner Ryan Webb to explore how AI tools have transformed his gym’s operations—with minimal investment of time or money.
Ryan shares his workflow for using Wispr Flow and ChatGPT to save hours each week on essential business tasks.
He explains how Wispr Flow transcribes and improves spoken thoughts, which ChatGPT can then turn into marketing copy, staff playbooks, sales scripts and much more.
These AI tools can even help gym owners navigate tough conversations with employees.
This episode will equip you with a complete system for quickly turning your thoughts into polished content that helps you grow your gym.
Links
Streamline Ops With AI
Wispr Flow
Book a Call
Gym Owners United
0:58 - Using ChatGPT and Wispr Flow
03:49 - Other uses for these tools
06:38 - Shortcut for creating staff playbooks
12:41 - Feedback on sales scripts
16:55 - Future plans for scaling AI
Mark as Played
Transcript
Episode Transcript
Available transcripts are automatically generated. Complete accuracy is not guaranteed.
SPEAKER_00 (00:00):
And this is Run a Profitable Gym.
I'm your host, Mike Work.
And then I'm here with RyanWebb.
Today, we're talking AI to helpgym owners get stuff done
faster.
They couldn't help us with thispodcast, but this podcast will
help you with your business.
Now, Ryan runs a Grove Academyin California, and he uses AI at
his gym.
We're going to dig into that hottopic to help you run a better
(00:22):
gym and maximize your time.
So Ryan, welcome to the show.
Thank you for being here.
SPEAKER_03 (00:26):
Thank you for having me.
SPEAKER_00 (00:27):
I am pumped about this.
AI is a great big topic andanything we do to help in our
gym owners is going to help.
So talk to me, first of all,what AI platforms do you use
most?
How many hours do you think yousave each week by using them?
SPEAKER_03 (00:38):
Primarily chat GPT.
And in conjunction with that, Iuse Whisperflow a lot.
For me, it's lots of hoursbecause I'm horrible at writing
and editing and they kind of doit for me.
And I can just...
ask it what I need it to do, andit'll do it.
SPEAKER_00 (00:58):
Mm-hmm.
Okay.
So, you're using ChatGPT andWhisperFlow.
Let's dig into exactly how youuse these platforms.
Like, let's talk about yourworkflow and what AI does for
you.
What do you do?
SPEAKER_03 (01:07):
I mean, I use them both for– I use WhisperFlow for
any time I'm going to put textinto a text box.
Okay.
Because I'm a creative and anentrepreneur.
could care less about spellingand grammar and punctuation and
all that stuff.
And, uh, I tend to repeat myselfor have filler words like arms
(01:30):
and that and other voicedictation stuff picks up on all
of my bad speaking habits, butwhisper flow clears it all out.
And then whether that's directto a, a, a blog or as dictations
to chat GPT to then, um, buildit out further or to build SOPs
(01:54):
with.
I don't do anything anymore thatI'm typing with my thumbs.
I use Whisperflow foreverything.
SPEAKER_00 (02:00):
So I haven't used this app.
So what you'll do then is, andJonathan Goodman talked about
this at Summit.
Is that where you first heardabout it?
SPEAKER_03 (02:06):
Yeah, that's where I first heard about
SPEAKER_00 (02:07):
it.
Okay.
So how does it work exactly?
You just use it and you'll talkinto it.
And instead of just transcribingevery pause and other things,
it'll transcribe what you'redoing, but also improve it.
Is that what happens?
SPEAKER_03 (02:18):
Yeah, it improves it.
It makes progress.
Punctuation perfect, if you'vesaid the same thing multiple
times in different ways, it sortof picks what it thinks is the
best one and cleans it up so youdon't have the same thing
repeated a bunch of times.
Makes punctuation perfect andkind of understands what you're
trying to say and says it inyour voice the more that...
(02:43):
It becomes familiar with how Italk.
SPEAKER_00 (02:45):
Okay.
So if you keep using this thingand chatting into it, it's going
to start to pick up on sort ofthe way you form thoughts and
your processes and manner ofspeaking.
And it's going to actually usethat when it edits.
SPEAKER_03 (02:55):
Yep.
And it's just an app thatoperates in the background that
it's just a button on any placewhere I have a keyboard.
There's a button that I can juststart and it'll just start
recording.
SPEAKER_00 (03:05):
So if you, let's say you had an idea for a blog and
let's say it was like the 80, 20nutrition rule or something like
that.
And you just started, like youhit that button and start
talking.
You could speak your thoughtsinto this blog and it'll reorder
them and make them into acohesive subject.
SPEAKER_03 (03:18):
Yeah.
And readable by other people.
SPEAKER_00 (03:23):
That is fascinating.
How much editing after the factdo you have to do?
Like when it comes out, is itlike a plus or what level is
SPEAKER_03 (03:28):
it?
Perfect.
As far as I'm concerned, it'sperfect.
SPEAKER_00 (03:32):
Really?
SPEAKER_03 (03:33):
Yeah.
SPEAKER_00 (03:34):
What, uh, what's the cost for it per month?
SPEAKER_03 (03:37):
Zero.
SPEAKER_00 (03:38):
Is it really?
I
SPEAKER_03 (03:39):
mean, if it was anything, it was negligible that
I didn't even think twice aboutjust downloading the app.
SPEAKER_00 (03:46):
Wow.
Okay.
So this is a cool, a cool one.
So do you use this for otherthings like say messaging
clients, composing emails?
Like you said the whole thing,right?
SPEAKER_03 (03:55):
Yeah, I use it.
I use it for everything.
Um, except for like If the textmessage to someone is shorter
than four words and it's someonethat I can be like, I don't have
to spell you.
I can just use the letter youlike I use it for everything
other than like text messages tomy significant other.
SPEAKER_00 (04:13):
So how do I know this is the real Ryan?
I need you to hold up anewspaper with today's date.
So I know it's you and not abot.
SPEAKER_03 (04:19):
Exactly.
Right.
If my face wasn't frozen, thenit would help a whole lot.
SPEAKER_00 (04:24):
That's cool though.
That's incredible that that canbe used.
So talk to me about how youintegrate that with chat GPT.
What's the system there?
Can you just, when you're inchat GPT, hit the button for
whisper flow and rattle away?
SPEAKER_03 (04:35):
Yes, exactly.
Really?
It's just a keyboard button onany, on any, anywhere you would
see anything.
a place to type text, you canjust record your voice through
whisper flow.
SPEAKER_00 (04:47):
Okay.
So talk to me about like, what'sa recent shot GPT thing that you
use this for?
Can you give me an example?
SPEAKER_03 (04:53):
Recently, this is, we're having to, um, submit
restraining orders for people.
And so it's not the funnestthing, but it's definitely the
most recent thing, um, using itto clean up the the the verbiage
of all the things and thenputting that into chat gbt so
(05:15):
that it can further make mesound smarter than i actually am
SPEAKER_00 (05:22):
so that's interesting so i'm a very like
oh go ahead pardon me
SPEAKER_03 (05:25):
yeah so everything i mean before the week before that
it was okay we need to build outsops we just we just promoted a
an employee to like a regionalmanager role.
So, okay, so what does regionalmanager do?
So we build out all the SOPs andall the roles and all the
things.
And I was able just to speakthat into ChatGPT and then
(05:46):
ChatGPT suggested some thingsand organized it in a way that I
was just able to send it topeople.
SPEAKER_00 (05:53):
Wow.
So this has got to be, I mean,if you're not into this stuff,
that's got to be like a monstertime-saving and stress-saving
for you.
And it probably results ingreater clarity.
Am I right?
SPEAKER_03 (06:01):
Oh yeah, absolutely.
Cause it cleans up my languageand then chat GPT formats
everything in a way that, uh,people can understand with
bullet points and making it lookpretty.
And it helps me think of thingsthat I didn't think of, uh, in
the first place.
And so chat GPT kind of the sameway it learns me and, uh, The
more I use it, the more itunderstands kind of the nuanced
(06:24):
things that I don't say it.
So I don't have to say it everysingle time to it.
It understands what I'm tryingto do, what we're trying to
accomplish so it can help put inmissing pieces that I wouldn't
have thought of myself.
SPEAKER_00 (06:37):
Okay.
So let me ask you this becauseI'm going to see if I can give a
shortcut to gym owners forsomething that's like essential,
but kind of a pain in the ass.
And that would be creating astaff playbook.
And back in the day, I knowpeople have like literally
locked themselves in a hotelroom for a weekend and turned
off all phones andcommunication, not told anyone
where they are and written astaff playbook to govern every
(06:58):
aspect of their business.
and they did it in painstakingdetail.
This is an essentialfoundational task in a business,
like your business pyramid restson systems and procedures.
And if you don't document these,you can never offload jobs, you
can never formalize yourbusiness, and you can never go
on to higher value tasks.
But this process kind of sucks.
So could you just sit there andtalk into this, into
(07:20):
WhisperFlow, the ideas that youwant to do, and would it produce
something reasonable that youcould use?
SPEAKER_03 (07:25):
Yes, 100%.
SPEAKER_00 (07:27):
Wow.
So gym owners, if you're outthere and your mentor, or if you
don't have a mentor and you saidlike you get, you need roles and
procedures for things and youdon't want to do it simply
because you don't feel liketyping it out.
You don't want to write it.
You don't want to do the bulletpoints.
You hate Microsoft word orwhatever your reason is.
Give this a try.
Use this app.
Ryan, is it super easy to use?
(07:48):
Like, is it kind of veryintuitive and simple?
SPEAKER_03 (07:50):
Super
SPEAKER_00 (07:50):
easy.
SPEAKER_03 (07:50):
Yeah.
SPEAKER_00 (07:51):
Yeah.
So that's the best part aboutthat.
If you're looking for a shortcuthack to get through something
that's essential for yourbusiness, I'd highly recommend
you check this out.
Give me another place where youmight use it.
Is there something else?
Like, could it, could it even dolike, could it compose ads for
you?
SPEAKER_03 (08:06):
Yes.
Compelling copy for anything.
SPEAKER_00 (08:09):
So blogs, obviously social media posts, just
literally anything you want
SPEAKER_03 (08:14):
to
SPEAKER_00 (08:14):
say.
SPEAKER_03 (08:14):
anything you want to say i'm a better communicator on
videos or through just mespeaking
SPEAKER_02 (08:22):
to
SPEAKER_03 (08:22):
stuff so it's able to translate that into written
copy in a way that's better thani would ever be able to do it
and so in the business in everyaspect of business when there's
anything copy it does a betterjob.
And then outside of that, if I'mtrying to be creative, it helps
(08:44):
with all of those things too.
And it's like my little personalassistant that can perfectly
transcribe everything that's inmy head.
SPEAKER_00 (08:54):
I've got a few ideas.
I'm going to ask you if theseare possible.
And if you don't know andhaven't tried this, no sweat,
but I'm just curious about this.
Could you, for example, let'ssay you had to do a presentation
to a group of local businessowners, could you just rattle
off a first draft into whisperflow and have it crank out what
you actually should sound likeand then rehearse that script?
SPEAKER_03 (09:15):
Yes.
SPEAKER_00 (09:16):
Okay.
That's cool.
SPEAKER_03 (09:17):
It will, it will clean it up and make it legible.
So it won't necessarily makeyou.
So if you took, if you did yourfirst draft and then took that
into chat GPT and said, okay,This is what I want to say and
I'm saying it to this audience.
(09:37):
Then ChatGPT would spit out thescript specific to the audience
that you're speaking to.
Okay.
That's how I would do that.
SPEAKER_00 (09:47):
Okay.
Does it have the ability, couldyou pump in a recording and have
it analyzed, like transcribethat and then put that into
ChatGPT?
SPEAKER_03 (09:55):
Right into WhisperFlow.
I don't know if you could put itinto WhisperFlow and it, I've
never tried that.
UNKNOWN (10:03):
Okay.
SPEAKER_00 (10:03):
I imagine what you probably could do is you could
play a recording and maybe withone source and record with the
other one.
You could
SPEAKER_03 (10:08):
absolutely do that.
SPEAKER_00 (10:09):
So we would do that.
And what I'm, what I'm curiousabout is say something like
this.
If you were doing a staff reviewor a coaching review and you
wanted to like say review awhiteboard brief that a coach
gives, if you recorded what thatcoach said and then played it
into whisper flow, might itformat it better and make it
more clear?
Yes.
Okay.
So that's fascinating.
You could then probably put thatin a chat GPT, ask it to make it
(10:32):
even cleaner and more concisebecause you said it eliminates
or whisper flow, at leasteliminates redundancy.
So you could really clean thisthing up and then present that
to the coach and say, this iswhat you said.
This is how I'd like you to sayit.
Would that work?
SPEAKER_03 (10:44):
Yep, you could do that
SPEAKER_00 (10:45):
for sure.
Ah, that's interesting.
How about this one?
Could you do, could yourehearse, and I would be very
poor with this because I hadtrouble with these interactions.
Let's say you had to tell astaff member, you know, a
negative thing in a staffreview.
Could you rehearse that line,have WhisperFlow clean up your
stumbling and bumbling, which Iwould definitely do, and then
pump that into ChatGPT as wellto have that kick out what would
(11:07):
be a more ideal approach toreprimanding a staff member?
UNKNOWN (11:10):
Yep.
SPEAKER_00 (11:11):
That would work too.
I can think of about a thousandplaces where this could help in
just about every aspect ofbusiness.
And you said it's a, for thelow, low price of$0 more or
less.
So listeners, check this out.
We'll put a link in the shownotes here.
This is something that Ryan usesregularly, ChatGPT.
That was pretty ubiquitous atthis point.
I think everybody's using someversion of that.
Let me move on and ask you notjust the specifics of those
(11:34):
platforms, Ryan, but talk aboutAI syncing up with two-brain
business principles and the bestpractices for running a gym.
How are you finding that thatmatches up with the things that
your mentor's telling you to do?
SPEAKER_03 (11:44):
Well, it allows me to get more done in a shorter
period of time so I can get thefocused...
high-level stuff done in ameaningful way, and it's not
eating up so much of my actualtime.
We can get the high-level blogposts done.
In my golden hour, we get awhole lot more done because I'm
(12:11):
not having to type out all thethings.
The few examples, like trying tobe more professional in all of
the interactions and to makethings as clear as they can be,
it's beneficial if I have it getcleaned up by AI before I say
(12:31):
things to people that isconfusing or, yeah.
SPEAKER_00 (12:36):
I'm gonna circle back to the golden hour that you
just mentioned, but before, youjust gave me another idea.
I imagine that if you weretrying to rehearse sales scripts
or objection handling or closinga sale and you're one of those
people that tends to, like I do,repeat things and kind of dance
around the issue, Whisperflowmight help you get to the point.
SPEAKER_03 (12:55):
Yep.
And to your point, I think youcould have it record yourself
role-playing something and thenit would clean it up enough.
It just cleaning it up, what youalready say naturally would
help.
And then you could put that intochat GP and say, how could I do
this better?
And then here's what I normallysay.
(13:15):
How could I say it better?
And it would clean that wholething up.
SPEAKER_00 (13:19):
And you could probably even tack on onto that.
Could you, you know, likeexactly what you said, plus use
the sales principles laid out inthis particular blog or from
this expert or from, you know,general sales principles on the
internet and phrase this exactlyappropriately to help me close
more sales and help more people.
I imagine that would probablyproduce something amazing.
SPEAKER_03 (13:39):
Yeah, you could absolutely do that.
SPEAKER_00 (13:41):
Okay, so there's another one for you guys.
If you're struggling with sales,you might want to try
Whisperflow and ChatGPT, alittle bit of role-playing and
rehearsal and so forth.
And even getting your speech,like not being redundant and
speaking very clearly anddirectly in a sales meeting,
that's going to help you a lot.
So this, I mean, the ROI, andagain, the$0 spend of, you know,
or even if it's 10 bucks orwhatever, the ROI on that, if
you close five more sales in amonth is monster.
(14:04):
So that's just an aside as towhat you might use it for.
Golden Hour.
So Golden Hour is Chris Cooper'sconcept.
I've got the book here.
You're going to use 60 minutes.
First, usually it's the first 60minutes of your day focused,
rigidly structured one hour togrow your business.
You're going to do that beforeyou do anything else.
So no matter what happens therest of the day, bonds go off
and like you're on a toiletpaper and everything's just
(14:25):
blowing up around you.
You still know that you havepushed your business forward
measurably by doing one thing inthe first hour of your day.
Chris has it laid out in thatbook.
I would encourage you to pickthat one up on Amazon.
So if you're trying to get a lotdone in an hour, Obviously,
whisper floor, anything that isgoing to speed things up for you
is going to help you maximizethat hour.
Do you find that your goldenhours got supercharged when you
(14:47):
started using this, Ryan?
SPEAKER_03 (14:49):
Yes, specifically the ones that are where I'm
having to write down stuff,where I'm spending the time
writing things or responding tothings.
It's just, it's way faster.
SPEAKER_00 (15:01):
Yeah, and I'll give you an example and you can tell
me if this is something you'vedone or not.
Chris talks about one of thethings in the golden hour is do
your big projects.
That's the D in golden, do yourbig projects.
And one of those big projectsmight be create or improve a
90-day client journey.
So you would sit there and youtalk on your phone and just say,
okay, step one, the lead sees myad.
Step two, the lead comes to mywebsite and books an appointment
(15:23):
and you go from there all theway to 90 days of being a
client.
That could all be laid out justby...
being in your phone and you'dhave that right in front of you
as opposed to hang out like typewith you know you ever cheers
the old show where I think SamMalone was typing with the end
of a badminton racket likethat's a bit of a different
different vibe
SPEAKER_03 (15:42):
yeah absolutely it's way it just speeds all of that
SPEAKER_00 (15:45):
up So if you are, and again, someone like Chris
Cooper, this might not helpessentially in the sense that
like he types and reads andworks in that medium.
But if you're a person whodoesn't enjoy typing or putting
words on paper and so forth,speaking, if you're a talker,
this can be a big help.
And it's a really cool way tocombine.
I love the idea that you've gotof using WhisperFlow and ChatGPT
(16:07):
together.
And again, the thing that I'mhammering away at here is that
you're using AI and you can useit to speed up the get stuff
done period of your day which isthat golden hour you could also
use it to get that lower levelof the business pyramid in place
which is systems and procedureswhich everyone kind of hates
rightly we don't like buildingthese you know tedious processes
(16:27):
and staff playbooks and rolesand responsibilities but if you
don't do it your business is ahouse on fire if you do do it
you can offload everything andscale up and have much more time
you could replicate thatbusiness 17 times down the road
if you wanted to in other gymsyou could apply the same
principles in another few if youwanted to open a pizza shop or
whatever it would be.
So this thing can really helpyou get through the essential
(16:49):
stuff, the business virtuositythat maybe isn't super fun, but
needs to get done.
Let me ask you this as we closethis up.
Do you have plans to scale upyour AI usage?
And, you know, what do you wishthat it could do for you in the
future?
SPEAKER_03 (17:01):
I don't know that there's much more scaling up
that I could do.
SPEAKER_00 (17:03):
Yeah, so you're
SPEAKER_03 (17:05):
relaxed.
I haven't come across a thingthat I wished it could do.
SPEAKER_02 (17:09):
It
SPEAKER_03 (17:10):
can do anything you ask it to.
Sometimes an image that itgenerates is not the best image,
but it's better than nothing.
So there's really, there'snothing.
I don't find myself wanting.
I think it's more powerful thanwhat I'm even using it for.
Yeah.
SPEAKER_00 (17:29):
And that's probably the point then is like, maybe
there isn't more that's needed.
It's more, it's like we need touse our, the horsepower that is
there a little bit better.
And like the example is asoftware gym management
software.
Most gym owners don't know howto use all the features that are
available.
Often they'll say this doesn'twork.
But when I asked the gymmanagement software company,
they're like, it totally doesthat, you know, so there's that
kind of idea.
(17:50):
We're probably just grazing thesurface of what the AI stuff can
do in a gym.
Would you agree with that?
SPEAKER_03 (17:55):
Yeah, absolutely.
SPEAKER_00 (17:56):
Yeah.
And Chris Cooper this week inthe blogs on
twobrainbusiness.com has a tonof great resources talking about
different things, AI things thathe loves to use or he uses in
his gym or he knows that peopleuse, two-brain gym owners use in
their gyms.
He's got a list, so we'll put alink to that article in the show
notes as well so you guys cancheck those out.
But in this show, the highlightswould be Whisperflow and ChatGPT
(18:19):
linked together if you,especially if you like to talk
more than you like to write.
Ryan, I really want to thank youfor sharing your workflow on
here and some tips on this.
I think it's going to helppeople save time.
SPEAKER_03 (18:29):
Absolutely.
SPEAKER_00 (18:30):
Anytime.
All right.
We'll talk to you again soon.
Thanks for listening listeners.
This is run a profitable job.
I'm your host, Mike working.
And that was Ryan Webb.
Who's using AI to get more donefaster and build his business.
Please subscribe for moreepisodes.
And now here's to brain founder,Chris Cooper with a final
message.
SPEAKER_01 (18:44):
Hey, it's Two Brain founder Chris Cooper with a
quick note.
We created the Gym Owners UnitedFacebook group to help you run a
profitable gym.
Thousands of gym owners justlike you have already joined.
In the group, we share soundadvice about the business of
fitness every day.
I answer questions, I run freewebinars, and I give away all
kinds of great resources to helpyou grow your gym.
(19:06):
I'd love to have you in thatgroup.
It's Gym Owners United onFacebook or go to
gymownersunited.com to join.
Do it today.
Hey!
And this is Run a Profitable Gym.
I'm your host, Mike Work.
And then I'm here with RyanWebb.
Today, we're talking AI to helpgym owners get stuff done
faster.
They couldn't help us with thispodcast, but this podcast will
help you with your business.
Now, Ryan runs a Grove Academyin California, and he uses AI at
his gym.
We're going to dig into that hottopic to help you run a better
(00:22):
gym and maximize your time.
So Ryan, welcome to the show.
Thank you for being here.
SPEAKER_03 (00:26):
Thank you for having me.
SPEAKER_00 (00:27):
I am pumped about this.
AI is a great big topic andanything we do to help in our
gym owners is going to help.
So talk to me, first of all,what AI platforms do you use
most?
How many hours do you think yousave each week by using them?
SPEAKER_03 (00:38):
Primarily chat GPT.
And in conjunction with that, Iuse Whisperflow a lot.
For me, it's lots of hoursbecause I'm horrible at writing
and editing and they kind of doit for me.
And I can just...
ask it what I need it to do, andit'll do it.
SPEAKER_00 (00:58):
Mm-hmm.
Okay.
So, you're using ChatGPT andWhisperFlow.
Let's dig into exactly how youuse these platforms.
Like, let's talk about yourworkflow and what AI does for
you.
What do you do?
SPEAKER_03 (01:07):
I mean, I use them both for– I use WhisperFlow for
any time I'm going to put textinto a text box.
Okay.
Because I'm a creative and anentrepreneur.
could care less about spellingand grammar and punctuation and
all that stuff.
And, uh, I tend to repeat myselfor have filler words like arms
(01:30):
and that and other voicedictation stuff picks up on all
of my bad speaking habits, butwhisper flow clears it all out.
And then whether that's directto a, a, a blog or as dictations
to chat GPT to then, um, buildit out further or to build SOPs
(01:54):
with.
I don't do anything anymore thatI'm typing with my thumbs.
I use Whisperflow foreverything.
SPEAKER_00 (02:00):
So I haven't used this app.
So what you'll do then is, andJonathan Goodman talked about
this at Summit.
Is that where you first heardabout it?
SPEAKER_03 (02:06):
Yeah, that's where I first heard about
SPEAKER_00 (02:07):
it.
Okay.
So how does it work exactly?
You just use it and you'll talkinto it.
And instead of just transcribingevery pause and other things,
it'll transcribe what you'redoing, but also improve it.
Is that what happens?
SPEAKER_03 (02:18):
Yeah, it improves it.
It makes progress.
Punctuation perfect, if you'vesaid the same thing multiple
times in different ways, it sortof picks what it thinks is the
best one and cleans it up so youdon't have the same thing
repeated a bunch of times.
Makes punctuation perfect andkind of understands what you're
trying to say and says it inyour voice the more that...
(02:43):
It becomes familiar with how Italk.
SPEAKER_00 (02:45):
Okay.
So if you keep using this thingand chatting into it, it's going
to start to pick up on sort ofthe way you form thoughts and
your processes and manner ofspeaking.
And it's going to actually usethat when it edits.
SPEAKER_03 (02:55):
Yep.
And it's just an app thatoperates in the background that
it's just a button on any placewhere I have a keyboard.
There's a button that I can juststart and it'll just start
recording.
SPEAKER_00 (03:05):
So if you, let's say you had an idea for a blog and
let's say it was like the 80, 20nutrition rule or something like
that.
And you just started, like youhit that button and start
talking.
You could speak your thoughtsinto this blog and it'll reorder
them and make them into acohesive subject.
SPEAKER_03 (03:18):
Yeah.
And readable by other people.
SPEAKER_00 (03:23):
That is fascinating.
How much editing after the factdo you have to do?
Like when it comes out, is itlike a plus or what level is
SPEAKER_03 (03:28):
it?
Perfect.
As far as I'm concerned, it'sperfect.
SPEAKER_00 (03:32):
Really?
SPEAKER_03 (03:33):
Yeah.
SPEAKER_00 (03:34):
What, uh, what's the cost for it per month?
SPEAKER_03 (03:37):
Zero.
SPEAKER_00 (03:38):
Is it really?
I
SPEAKER_03 (03:39):
mean, if it was anything, it was negligible that
I didn't even think twice aboutjust downloading the app.
SPEAKER_00 (03:46):
Wow.
Okay.
So this is a cool, a cool one.
So do you use this for otherthings like say messaging
clients, composing emails?
Like you said the whole thing,right?
SPEAKER_03 (03:55):
Yeah, I use it.
I use it for everything.
Um, except for like If the textmessage to someone is shorter
than four words and it's someonethat I can be like, I don't have
to spell you.
I can just use the letter youlike I use it for everything
other than like text messages tomy significant other.
SPEAKER_00 (04:13):
So how do I know this is the real Ryan?
I need you to hold up anewspaper with today's date.
So I know it's you and not abot.
SPEAKER_03 (04:19):
Exactly.
Right.
If my face wasn't frozen, thenit would help a whole lot.
SPEAKER_00 (04:24):
That's cool though.
That's incredible that that canbe used.
So talk to me about how youintegrate that with chat GPT.
What's the system there?
Can you just, when you're inchat GPT, hit the button for
whisper flow and rattle away?
SPEAKER_03 (04:35):
Yes, exactly.
Really?
It's just a keyboard button onany, on any, anywhere you would
see anything.
a place to type text, you canjust record your voice through
whisper flow.
SPEAKER_00 (04:47):
Okay.
So talk to me about like, what'sa recent shot GPT thing that you
use this for?
Can you give me an example?
SPEAKER_03 (04:53):
Recently, this is, we're having to, um, submit
restraining orders for people.
And so it's not the funnestthing, but it's definitely the
most recent thing, um, using itto clean up the the the verbiage
of all the things and thenputting that into chat gbt so
(05:15):
that it can further make mesound smarter than i actually am
SPEAKER_00 (05:22):
so that's interesting so i'm a very like
oh go ahead pardon me
SPEAKER_03 (05:25):
yeah so everything i mean before the week before that
it was okay we need to build outsops we just we just promoted a
an employee to like a regionalmanager role.
So, okay, so what does regionalmanager do?
So we build out all the SOPs andall the roles and all the
things.
And I was able just to speakthat into ChatGPT and then
(05:46):
ChatGPT suggested some thingsand organized it in a way that I
was just able to send it topeople.
SPEAKER_00 (05:53):
Wow.
So this has got to be, I mean,if you're not into this stuff,
that's got to be like a monstertime-saving and stress-saving
for you.
And it probably results ingreater clarity.
Am I right?
SPEAKER_03 (06:01):
Oh yeah, absolutely.
Cause it cleans up my languageand then chat GPT formats
everything in a way that, uh,people can understand with
bullet points and making it lookpretty.
And it helps me think of thingsthat I didn't think of, uh, in
the first place.
And so chat GPT kind of the sameway it learns me and, uh, The
more I use it, the more itunderstands kind of the nuanced
(06:24):
things that I don't say it.
So I don't have to say it everysingle time to it.
It understands what I'm tryingto do, what we're trying to
accomplish so it can help put inmissing pieces that I wouldn't
have thought of myself.
SPEAKER_00 (06:37):
Okay.
So let me ask you this becauseI'm going to see if I can give a
shortcut to gym owners forsomething that's like essential,
but kind of a pain in the ass.
And that would be creating astaff playbook.
And back in the day, I knowpeople have like literally
locked themselves in a hotelroom for a weekend and turned
off all phones andcommunication, not told anyone
where they are and written astaff playbook to govern every
(06:58):
aspect of their business.
and they did it in painstakingdetail.
This is an essentialfoundational task in a business,
like your business pyramid restson systems and procedures.
And if you don't document these,you can never offload jobs, you
can never formalize yourbusiness, and you can never go
on to higher value tasks.
But this process kind of sucks.
So could you just sit there andtalk into this, into
(07:20):
WhisperFlow, the ideas that youwant to do, and would it produce
something reasonable that youcould use?
SPEAKER_03 (07:25):
Yes, 100%.
SPEAKER_00 (07:27):
Wow.
So gym owners, if you're outthere and your mentor, or if you
don't have a mentor and you saidlike you get, you need roles and
procedures for things and youdon't want to do it simply
because you don't feel liketyping it out.
You don't want to write it.
You don't want to do the bulletpoints.
You hate Microsoft word orwhatever your reason is.
Give this a try.
Use this app.
Ryan, is it super easy to use?
(07:48):
Like, is it kind of veryintuitive and simple?
SPEAKER_03 (07:50):
Super
SPEAKER_00 (07:50):
easy.
SPEAKER_03 (07:50):
Yeah.
SPEAKER_00 (07:51):
Yeah.
So that's the best part aboutthat.
If you're looking for a shortcuthack to get through something
that's essential for yourbusiness, I'd highly recommend
you check this out.
Give me another place where youmight use it.
Is there something else?
Like, could it, could it even dolike, could it compose ads for
you?
SPEAKER_03 (08:06):
Yes.
Compelling copy for anything.
SPEAKER_00 (08:09):
So blogs, obviously social media posts, just
literally anything you want
SPEAKER_03 (08:14):
to
SPEAKER_00 (08:14):
say.
SPEAKER_03 (08:14):
anything you want to say i'm a better communicator on
videos or through just mespeaking
SPEAKER_02 (08:22):
to
SPEAKER_03 (08:22):
stuff so it's able to translate that into written
copy in a way that's better thani would ever be able to do it
and so in the business in everyaspect of business when there's
anything copy it does a betterjob.
And then outside of that, if I'mtrying to be creative, it helps
(08:44):
with all of those things too.
And it's like my little personalassistant that can perfectly
transcribe everything that's inmy head.
SPEAKER_00 (08:54):
I've got a few ideas.
I'm going to ask you if theseare possible.
And if you don't know andhaven't tried this, no sweat,
but I'm just curious about this.
Could you, for example, let'ssay you had to do a presentation
to a group of local businessowners, could you just rattle
off a first draft into whisperflow and have it crank out what
you actually should sound likeand then rehearse that script?
SPEAKER_03 (09:15):
Yes.
SPEAKER_00 (09:16):
Okay.
That's cool.
SPEAKER_03 (09:17):
It will, it will clean it up and make it legible.
So it won't necessarily makeyou.
So if you took, if you did yourfirst draft and then took that
into chat GPT and said, okay,This is what I want to say and
I'm saying it to this audience.
(09:37):
Then ChatGPT would spit out thescript specific to the audience
that you're speaking to.
Okay.
That's how I would do that.
SPEAKER_00 (09:47):
Okay.
Does it have the ability, couldyou pump in a recording and have
it analyzed, like transcribethat and then put that into
ChatGPT?
SPEAKER_03 (09:55):
Right into WhisperFlow.
I don't know if you could put itinto WhisperFlow and it, I've
never tried that.
UNKNOWN (10:03):
Okay.
SPEAKER_00 (10:03):
I imagine what you probably could do is you could
play a recording and maybe withone source and record with the
other one.
You could
SPEAKER_03 (10:08):
absolutely do that.
SPEAKER_00 (10:09):
So we would do that.
And what I'm, what I'm curiousabout is say something like
this.
If you were doing a staff reviewor a coaching review and you
wanted to like say review awhiteboard brief that a coach
gives, if you recorded what thatcoach said and then played it
into whisper flow, might itformat it better and make it
more clear?
Yes.
Okay.
So that's fascinating.
You could then probably put thatin a chat GPT, ask it to make it
(10:32):
even cleaner and more concisebecause you said it eliminates
or whisper flow, at leasteliminates redundancy.
So you could really clean thisthing up and then present that
to the coach and say, this iswhat you said.
This is how I'd like you to sayit.
Would that work?
SPEAKER_03 (10:44):
Yep, you could do that
SPEAKER_00 (10:45):
for sure.
Ah, that's interesting.
How about this one?
Could you do, could yourehearse, and I would be very
poor with this because I hadtrouble with these interactions.
Let's say you had to tell astaff member, you know, a
negative thing in a staffreview.
Could you rehearse that line,have WhisperFlow clean up your
stumbling and bumbling, which Iwould definitely do, and then
pump that into ChatGPT as wellto have that kick out what would
(11:07):
be a more ideal approach toreprimanding a staff member?
UNKNOWN (11:10):
Yep.
SPEAKER_00 (11:11):
That would work too.
I can think of about a thousandplaces where this could help in
just about every aspect ofbusiness.
And you said it's a, for thelow, low price of$0 more or
less.
So listeners, check this out.
We'll put a link in the shownotes here.
This is something that Ryan usesregularly, ChatGPT.
That was pretty ubiquitous atthis point.
I think everybody's using someversion of that.
Let me move on and ask you notjust the specifics of those
(11:34):
platforms, Ryan, but talk aboutAI syncing up with two-brain
business principles and the bestpractices for running a gym.
How are you finding that thatmatches up with the things that
your mentor's telling you to do?
SPEAKER_03 (11:44):
Well, it allows me to get more done in a shorter
period of time so I can get thefocused...
high-level stuff done in ameaningful way, and it's not
eating up so much of my actualtime.
We can get the high-level blogposts done.
In my golden hour, we get awhole lot more done because I'm
(12:11):
not having to type out all thethings.
The few examples, like trying tobe more professional in all of
the interactions and to makethings as clear as they can be,
it's beneficial if I have it getcleaned up by AI before I say
(12:31):
things to people that isconfusing or, yeah.
SPEAKER_00 (12:36):
I'm gonna circle back to the golden hour that you
just mentioned, but before, youjust gave me another idea.
I imagine that if you weretrying to rehearse sales scripts
or objection handling or closinga sale and you're one of those
people that tends to, like I do,repeat things and kind of dance
around the issue, Whisperflowmight help you get to the point.
SPEAKER_03 (12:55):
Yep.
And to your point, I think youcould have it record yourself
role-playing something and thenit would clean it up enough.
It just cleaning it up, what youalready say naturally would
help.
And then you could put that intochat GP and say, how could I do
this better?
And then here's what I normallysay.
(13:15):
How could I say it better?
And it would clean that wholething up.
SPEAKER_00 (13:19):
And you could probably even tack on onto that.
Could you, you know, likeexactly what you said, plus use
the sales principles laid out inthis particular blog or from
this expert or from, you know,general sales principles on the
internet and phrase this exactlyappropriately to help me close
more sales and help more people.
I imagine that would probablyproduce something amazing.
SPEAKER_03 (13:39):
Yeah, you could absolutely do that.
SPEAKER_00 (13:41):
Okay, so there's another one for you guys.
If you're struggling with sales,you might want to try
Whisperflow and ChatGPT, alittle bit of role-playing and
rehearsal and so forth.
And even getting your speech,like not being redundant and
speaking very clearly anddirectly in a sales meeting,
that's going to help you a lot.
So this, I mean, the ROI, andagain, the$0 spend of, you know,
or even if it's 10 bucks orwhatever, the ROI on that, if
you close five more sales in amonth is monster.
(14:04):
So that's just an aside as towhat you might use it for.
Golden Hour.
So Golden Hour is Chris Cooper'sconcept.
I've got the book here.
You're going to use 60 minutes.
First, usually it's the first 60minutes of your day focused,
rigidly structured one hour togrow your business.
You're going to do that beforeyou do anything else.
So no matter what happens therest of the day, bonds go off
and like you're on a toiletpaper and everything's just
(14:25):
blowing up around you.
You still know that you havepushed your business forward
measurably by doing one thing inthe first hour of your day.
Chris has it laid out in thatbook.
I would encourage you to pickthat one up on Amazon.
So if you're trying to get a lotdone in an hour, Obviously,
whisper floor, anything that isgoing to speed things up for you
is going to help you maximizethat hour.
Do you find that your goldenhours got supercharged when you
(14:47):
started using this, Ryan?
SPEAKER_03 (14:49):
Yes, specifically the ones that are where I'm
having to write down stuff,where I'm spending the time
writing things or responding tothings.
It's just, it's way faster.
SPEAKER_00 (15:01):
Yeah, and I'll give you an example and you can tell
me if this is something you'vedone or not.
Chris talks about one of thethings in the golden hour is do
your big projects.
That's the D in golden, do yourbig projects.
And one of those big projectsmight be create or improve a
90-day client journey.
So you would sit there and youtalk on your phone and just say,
okay, step one, the lead sees myad.
Step two, the lead comes to mywebsite and books an appointment
(15:23):
and you go from there all theway to 90 days of being a
client.
That could all be laid out justby...
being in your phone and you'dhave that right in front of you
as opposed to hang out like typewith you know you ever cheers
the old show where I think SamMalone was typing with the end
of a badminton racket likethat's a bit of a different
different vibe
SPEAKER_03 (15:42):
yeah absolutely it's way it just speeds all of that
SPEAKER_00 (15:45):
up So if you are, and again, someone like Chris
Cooper, this might not helpessentially in the sense that
like he types and reads andworks in that medium.
But if you're a person whodoesn't enjoy typing or putting
words on paper and so forth,speaking, if you're a talker,
this can be a big help.
And it's a really cool way tocombine.
I love the idea that you've gotof using WhisperFlow and ChatGPT
(16:07):
together.
And again, the thing that I'mhammering away at here is that
you're using AI and you can useit to speed up the get stuff
done period of your day which isthat golden hour you could also
use it to get that lower levelof the business pyramid in place
which is systems and procedureswhich everyone kind of hates
rightly we don't like buildingthese you know tedious processes
(16:27):
and staff playbooks and rolesand responsibilities but if you
don't do it your business is ahouse on fire if you do do it
you can offload everything andscale up and have much more time
you could replicate thatbusiness 17 times down the road
if you wanted to in other gymsyou could apply the same
principles in another few if youwanted to open a pizza shop or
whatever it would be.
So this thing can really helpyou get through the essential
(16:49):
stuff, the business virtuositythat maybe isn't super fun, but
needs to get done.
Let me ask you this as we closethis up.
Do you have plans to scale upyour AI usage?
And, you know, what do you wishthat it could do for you in the
future?
SPEAKER_03 (17:01):
I don't know that there's much more scaling up
that I could do.
SPEAKER_00 (17:03):
Yeah, so you're
SPEAKER_03 (17:05):
relaxed.
I haven't come across a thingthat I wished it could do.
SPEAKER_02 (17:09):
It
SPEAKER_03 (17:10):
can do anything you ask it to.
Sometimes an image that itgenerates is not the best image,
but it's better than nothing.
So there's really, there'snothing.
I don't find myself wanting.
I think it's more powerful thanwhat I'm even using it for.
Yeah.
SPEAKER_00 (17:29):
And that's probably the point then is like, maybe
there isn't more that's needed.
It's more, it's like we need touse our, the horsepower that is
there a little bit better.
And like the example is asoftware gym management
software.
Most gym owners don't know howto use all the features that are
available.
Often they'll say this doesn'twork.
But when I asked the gymmanagement software company,
they're like, it totally doesthat, you know, so there's that
kind of idea.
(17:50):
We're probably just grazing thesurface of what the AI stuff can
do in a gym.
Would you agree with that?
SPEAKER_03 (17:55):
Yeah, absolutely.
SPEAKER_00 (17:56):
Yeah.
And Chris Cooper this week inthe blogs on
twobrainbusiness.com has a tonof great resources talking about
different things, AI things thathe loves to use or he uses in
his gym or he knows that peopleuse, two-brain gym owners use in
their gyms.
He's got a list, so we'll put alink to that article in the show
notes as well so you guys cancheck those out.
But in this show, the highlightswould be Whisperflow and ChatGPT
(18:19):
linked together if you,especially if you like to talk
more than you like to write.
Ryan, I really want to thank youfor sharing your workflow on
here and some tips on this.
I think it's going to helppeople save time.
SPEAKER_03 (18:29):
Absolutely.
SPEAKER_00 (18:30):
Anytime.
All right.
We'll talk to you again soon.
Thanks for listening listeners.
This is run a profitable job.
I'm your host, Mike working.
And that was Ryan Webb.
Who's using AI to get more donefaster and build his business.
Please subscribe for moreepisodes.
And now here's to brain founder,Chris Cooper with a final
message.
SPEAKER_01 (18:44):
Hey, it's Two Brain founder Chris Cooper with a
quick note.
We created the Gym Owners UnitedFacebook group to help you run a
profitable gym.
Thousands of gym owners justlike you have already joined.
In the group, we share soundadvice about the business of
fitness every day.
I answer questions, I run freewebinars, and I give away all
kinds of great resources to helpyou grow your gym.
(19:06):
I'd love to have you in thatgroup.
It's Gym Owners United onFacebook or go to
gymownersunited.com to join.
Do it today.
Hey!
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