July 12, 2023 • 29 mins
Are you ready to revolutionize your note-taking system? Discover the power of productivity apps specifically tailored for those of us with ADHD. We're taking a deep look at how I obsessively hyper-focused on productivity apps and completely transformed my approach to note-taking. We're exploring everything 'Mem', 'Obsidian', 'Akiflow', 'Asana', and 'Amazing Marvin'. Each of these apps brings a unique flavor to the table, changing the game in task creation, project management, and even hobbies like tracking golfing progress.
As we journey through the world of Personal Knowledge Management, we’ll uncover how they can help us generate personalized content for blogs and other materials. We'll chat about AI, explore 'networked thought', and see how it assists in creating a visual map of thoughts and ideas. Beyond that, we're talking about task management and how these apps keep us on top of our game, whether it's work, hobbies or personal life. We'll also cover the downsides, such as the difficulty of setup and lack of integration with other applications, and the quest for a frictionless and integrative platform.
Concluding our tour, we’ll discuss how to make the best use of these apps to maximize productivity while staying mindful of our spending habits. It's been an enlightening exploration of productivity apps and how they can enrich your life and work. So buckle up for a ride through the rabbit hole of productivity apps, their features, benefits, and how you can use them to stay organized and efficient. You don't want to miss it.
Apps mentioned
- Mem - networked notes
- Sunsama - tasks and daily planning
- Amazing Marvin - tasks and day planning
- ClickUp - tasks, projects, so much more
- Obsidian - networked notes
- Roam Research - networked notes
- Logseq - networked notes
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Check out my ADHD Planning & Coaching service.
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Transcript
Episode Transcript
Available transcripts are automatically generated. Complete accuracy is not guaranteed.
Speaker 1 (00:00):
Hello, hello, it's time to go.
It's ADHD money talk.
We're gonna talk about thingsthat are not even related to
money today, because I've gotADHD and I've gone down a rabbit
hole.
I've looked at manyproductivity apps and now I want
to yell about them because it'sADHD Money talking.
(00:20):
It's gonna be an episode of somuch fun.
I can't wait to talk about ADHDmoney and all the things that
comes along with it.
It is so funny.
Welcome back to ADHD money talk,the show that helps dynamic but
distracted ADHD brains takeback control over their money in
order to Stress less, live amore enriching life and open up
new and amazing possibilities.
And I'm your humble and veryADHD and very impulsive and very
(00:45):
compulsive and very incrediblyfrustrating and Incredibly
paradoxical and very all theADHD things.
Host Dave to it.
Today we've got a very fun showbecause we're gonna talk about
everything besides money.
I know you've all been waitingwith bated breath for the next
episode of ADHD money talk todrop, because you were just so
ready and so excited for me toshare with you more personal
(01:10):
finance tips filtered through anADHD lens, and As much as I
want to do that for you today,i'm not going to because I have
something on my heart that Iwant to share with you.
And what's on my heart that Iwant to Share with you is what
I've been spending probably thelast month obsessively hyper
focusing on, and That would beProductivity apps.
(01:36):
Yes, i went down the rabbithole in a very deep and
insidious way, because This wasnot productive really at all
while I was doing this.
So the iron irony is certainlythere that I was being as
procrast I was sophisticated,procrastinating While I was
looking at productivity appsYouTube being productivity apps
(02:00):
Testing them all out, playingwith them, trying to create the
perfect ecosystem for all thisstuff and Trying to remember
right now what actually got mestarted on this little journey
of mine.
I Think it was because I wasn'tcrazy about the Task system that
(02:21):
that HubSpot uses, which iswhat I use for all the things.
You know.
I use HubSpot for all of themarketing and all of the
business things.
It's great, it's an amazing app.
It really is next level, butexpensive but next level.
But the tasks just weren'tgreat because I couldn't quickly
add a task to it.
You know, there wasn't like akeyboard shortcut to like add a
(02:43):
task.
There's the phone app.
It's, you know not useful toquickly add a task.
So that was what started itlooking for a better task
management solution.
It started there and then itjust went everywhere.
I was looking at everythingunder the Sun related to
productivity and technology andthings that could help me, and
so I'm just gonna share a few myfindings and sort of what I
(03:07):
What I looked at and kind ofwhat I landed on in terms of
what I'm currently using as myproductivity system, so to speak
.
And So, yeah, i mean I justthis is like you.
Like I'm not prepared for thispodcast.
I Didn't prepare anything, sobe warned, i might be rambling
(03:28):
and it might be a waste of yourtime, but I warned you, so don't
be mad, we'll see.
We'll see how it goes.
So the first thing I want to sayis that There is a way to take
notes in a new way that is somuch better than any way I've
ever taken notes before in myentire life.
(03:50):
Okay, because when you thinkabout notes normally, how do you
normally take notes?
I'll tell you how I used totake notes.
I'm not at all like I had thisnew way of taking notes, but
this is how I was taking notesjust a week ago or two weeks ago
, i would forward an email tomyself.
That was a note.
I would jot it down on a pieceof paper in front of me.
(04:11):
That was a note.
I would actually send an emailto myself and that would be a
note.
I'd open up my phone and go tomy you know I'm an Android
person, because I'm weird likethat I'd go to Samsung Notes and
write a note.
What's the point of notes?
Are they for reminders?
Are they because you want torevisit them?
Like, what is the point of anote?
(04:33):
I imagine if I'm writing it, ifI'm sending an email to myself,
i want to remember that thing,at least for a period of time,
like while that thing might beuseful.
Or I want to have notes that Ican go back and read.
And so I have notes.
I had notes all over the place.
I had notes and scrambled uppieces of paper.
(04:53):
I have notes in my.
You know, i have, like clientnotes in my CRM system.
I've got planning notes.
You know some of my clientnotes are in a Google Doc, some
of them, you know, there's noteseverywhere.
There's personal notes on mydesk, there's personal notes in
my phone, there's notes abouteverything everywhere And it's
just like a mess.
But it's notes, and so thething I'm going to focus on the
(05:17):
most in this episode is notetaking and then an app, or
really a style or structure ortype of app that is like been
life-changing for the week and ahalf or so that I've been using
this app, and so I'm going tocontinue to hold off on telling
you what the app is because it'sjust fun for me to just, you
(05:38):
know, torture you the five ofyou that are listening not tell
you what it is, but you'll know,you'll know soon.
So, basically, the way thatnotes and files in general have
worked for us humans oncomputers and phones and stuff
for a long time has been youhave a folder full of more
folders, or a folder full offiles, or a folder that's full
(06:01):
of more folders, that's full ofmore folders, until you get down
to a place where there's fileswithin a folder.
There could be many folders,but it's all very hierarchical.
It's like you have a big, broadtopic and then a less broad
topic than a less broad topic,and it just kind of branches
down to the files or the notesor whatever you're doing.
If you have notes in your phone.
(06:21):
If you're just taking quicknotes in your phone or a notes
app, you could have folders oryou could have like what I have,
which is like a long list ofnever-ending notes that I've
never had in incentive or reasonor thought to even look at.
It's in one ear and on the noteand then out the other ear of
my phone or whatever.
I don't even know if that makessense, and the way that humans
(06:45):
kind of learn or think of thingsis usually by association.
So, like our brain will be likehey, i smell a flower.
This flower reminds me of atime I was in elementary school
and was sitting on the groundplaying with flowers and eating
them or whatever.
(07:05):
Or you'll have a thoughtthat'll make you think of
another thought because it's arelated thought or whatever.
So our brains are more likethat and they're not like we
don't have like especially usADHDers, right?
I mean we don't have folders ofdifferent categories in our
brain with subfolders and thenlike, compartmentalize files of
(07:26):
things very organized orwhatever.
No, we're like all over thefreaking place, and so this new
style of app really supports mybrain in a way that is so
freeing that I've been like alittle fanboy.
I've been telling my clientsI'm just like my god, you gotta
check out this new app.
It's so cool, but whatever.
(07:47):
Okay, so I'm doing a podcastnow and I'm talking about the
app And the app is called Men,m-e-m.
Not men.
Everyone thinks I say men.
One guy's like I'm not gonnahave my wife use an app called
menai.
I'm like, no, it's men, like amemory.
So maybe the menai it's likememory.
Maybe it's short for memorybecause you're gonna put in your
(08:09):
memories into the app and I'mbeing weird on purpose, anyways.
So menai.
And so there's other apps thatare similar in some ways, but
this one was a great.
So, broad level, the whole ideaof this note taking app and
others that are somewhat similaris that, instead of having
hierarchical I think I'm sayingthat word right structured to it
(08:32):
, where you have to take a noteand then you have to say, okay,
where does this note belong?
and go find its little fancyhome or create a new home and
then create many new homes andthen have what ultimately
becomes a ridiculous mess for me, at least, instead of doing
that, you put in a note and inthe note you just start writing
(08:53):
and then it turns into.
Whatever it turns into, andmaybe the note that you wrote
could be used as a podcastepisode content.
So you could create a tag.
You would write hashtag podcastidea and then you would create
a new collection And thenanytime you have a podcast idea,
you would just write it downthere real quick and then tag it
(09:14):
podcast collection And then inthis note taking app you would
have a place where you could golook at all of your podcast
ideas.
However, you could also addanother tag So you could have it
be podcast collection and inprogress.
So it's a podcast idea that's inprogress.
It's not fully fleshed out.
You could have a whole likeworkflow.
(09:35):
You could have podcast idea inprogress, podcast idea in
editing podcast idea published.
You could have all thesedifferent tags, but maybe in
this note or this meme will callit they're called memes.
It's a podcast idea but it'salso a blog, so you could also
tag it as a blog idea And maybeit's also got a really good idea
(09:58):
that you want to apply to aclient.
You want to make sure you tell aclient about this idea.
Within that note, you couldeither highlight something and
then create a new note that youcould tag the name of the client
, maybe.
Or you could write in that note, write a bracket, so you would
(10:19):
just write it's like shift, thenthe key.
That's like the bracket.
You make a bracket and when youmake a bracket in this app it
turns into a task.
So then you could write why arethis?
so?
think about this way whileyou're writing the podcast notes
, an idea pops into your headthat, oh, this would be great
for this client.
You could just quickly rightthere, write the bracket right,
(10:39):
tell so and so, client aboutthis, press enter and then it's
a.
It became a task that getsmoved into a centralized
location for tasks within men.
So you could have like tasksscattered throughout notes and
men, but they would all be foundin one spot where you can like
delay them or prioritize them orhowever you want, but you can
(10:59):
do that.
The other thing that you can dois link notes.
So let's say that you have apodcast idea and you're writing
this podcast idea.
As you're writing the podcastidea, you think of how this
other idea, which is similar tothis idea, would also be a great
podcast idea.
So what you would do in men isjust do control N, which is a
(11:21):
new men You would write thetitle of this new podcast idea.
That's very similar like theline of thinking that got you to
this idea, also got you to thisidea.
So then you could tag itpodcast in progress, potential
blog and then you could alsolink it.
You go at and then you write thename of the note you were just
making.
So now you've linked this noteto that note.
(11:42):
So now anytime you go back tothat note you can see that
you're going to be able to.
Or the other note on the righthand side, mem is going to bring
up that note But also similarnotes to it and you can quickly
just click on that and bring itup So you can be working on this
podcast idea.
This other podcast idea that'ssimilar to it pops up.
You can click that.
It opens that up in a on theright side So you can see both
(12:04):
and you can associate, make theassociate, make the connection
of how you have the thought inthe first place to this thought
and you can build upon it.
And then, basically, youultimately you're creating this
network of thought, like yourthoughts now are linked in,
networked, and you're findingways, ultimately, to make
connections and make newrealizations and to actually
Kind of build knowledge and likebuild More connected thought is
(12:27):
really the best way I can putit.
It's very weird, but alsoamazingly freeing, because the
other thing is that it uses AIso that if you don't even tag it
at all Or you don't even linkit at all, it's still a man
that's in there and if you writea new thing, it's still going
to recommend similar things foryou to observe or look at or
whatever.
On the right hand side, that'scalled the men.
(12:48):
That's like men acts.
It's the part of the AI, partof it.
So they advertise themselves asbeing somewhat like
self-organizing, and so It kindof it really is self-organizing
because you don't have to worryabout When you put a note in
there.
You can just put it in thereand then if and when you might
need that note or want to seethat note again While you're in
(13:09):
men, it'll bring it up for you,like it'll appear where you so
you can look at it.
You know, like that's reallycool, and so the way I've been
using it It has been.
I've been starting to putnothing personally identifiable,
but I've put in some high-levelclient notes in there And you
know, this app for me It's the.
I feel the freedom to be ableto mix business and personal in
(13:31):
it, like it's that awesome to methat I can just put my entire
life into here.
So one thing I've been doing is,you know, i love golf.
So one thing with golf is thatlike it's such a fleeting sport
because you'll find somethingthat's working and helping you
That you'll just forget that washelping and working for you And
then you'll come across anotherthing that was really helping
and then you'll find things thataren't helping and you know
(13:53):
There's like different feelingsthat you know really work, but
then you forget about thosefeelings.
Yeah, yeah, yeah.
So what I wanted to start doingwas journaling.
Every time I would go to thedriving range As I was going and
as soon as I found somethingthat was working, i would
journal it into a mem.
I call it like my golf journalgolf feels, tag it.
I talk a tag, a golf feels,range set, and I take a golf
feels and I take it rangesession and then if I do a round
(14:14):
of golf, i'll reflect on it andI'll tag that as round recap.
So I have all these differentgolf things, kind of like
folders in a sense, but you know, just very easy to structure
and organize.
I did that for about two weeks.
I probably had like five or sixnotes and there's not a ton or
anything, but then it has.
Probably the coolest part ofthis, of which I haven't even
talked about yet, is It's AIchat.
(14:36):
So Think of this.
So let's say, you've been usingmem for an entire year.
You've put in like 10,000 notesinto there.
You've put them about notesabout your business, you've put
in your journal entries, you'veput in your your golf
reflections and you've put inYour feelings.
You've diaried What you know.
Everything is in there, all ofyour notes, business, personal,
(14:56):
whatever.
So you can go to the chat andyou can say hey, i'm having a
round of golf next week and Ihaven't been playing well.
This is kind of what's beenhappening.
What do you recommend I do tosort this out?
It's going to use AI to gothrough your notes and give you
a chat GPT style answer, butit's only drawing off of your
(15:20):
existing body of knowledge.
So it's super personalized toyou and it's amazing.
And so then you could also dosomething like you've put in all
these podcast ideas.
You've put in all these blogideas.
You have all these half baitthoughts.
You know the thoughts are likehalf bait or whatever.
They're all in there, but it'sall in there.
So you could say, hey, can youmake a blog about so and so?
and it's going to draw offstuff you've dumped in there.
(15:43):
So if I make a blog, it's likemake a blog about solo 401ks and
why they make sense for ADHDentrepreneurs.
Whatever it'll draw off notesI've put in.
So it makes the blog contentthat you would otherwise be
asking, like chat GPTpotentially to make it makes it
hyper original because it's onlyusing your thoughts, unless, of
(16:04):
course, you paste it in whichyou can absolutely do paste in a
chat GPT answer.
But even if you did that, it'sstill drawing off your knowledge
, like knowledge that you put inthere, that you are kind of
approved of, so to speak.
So it's really cool.
I've been using that a lot.
It's been awesome And I justtalked about that for like 18
minutes.
I'm looking now.
I had more things to talk about, so let's move on to the next
(16:27):
app.
So there's other ones.
There's one called Obsidian.
There's a new kind of growingwave and it's called personal
knowledge management, so PKM.
Think of things like there's abook called Second Brain by
Tiago Forte And this is kind oflike how I view men.
I view it as my second brain,because anytime that I have I
thought that I need to get offmy brain because it's bothering
(16:49):
me, i just meme it, i'm in itAnd what's cool also is that you
can you can text them.
So if you it gives you a numberso that you can just send a
text to men and then it'll putit in your men And then later on
when you go to your computer oryou have time, you can actually
go to your inbox and men and gothrough the things that you've
sent its way and kind oforganize it and maybe flesh out
the thought a little bit, add atask or whatever.
(17:11):
So you can also forward emailsto men.
It has a Zapier integration, soif you know what that means So
basically if you're familiarwith Zapier, you'll know what
I'm getting at.
You can push Slack messages.
It can house all your stuff Andyou don't have to worry about
it being a mess, because it'sonly going to surface stuff for
you when you need it and whatyou need and stuff that's junk
(17:32):
You know.
You could maybe clean it uponce in a while.
But I imagine the junk if it'sreally just junk it's just not
going to get used a whole lotand you're not going to even
notice it's there.
The idea behind the app is thatit's it's networked thought.
It's not hierarchical.
It's meant to be frictionlessand useful.
It's literally cool.
There's other apps There's RoamResearch and there's Lodge Seek
(17:52):
Logs, logsec, l-o-g-s-e-q,whatever.
So these three are alsoalternatives to this that you
can look into because you can.
They call it like back linking,so you can connect notes to
other notes and have this likenetwork.
So if you go to like ObsidianRoam Research, they have like
what you end up creating bydoing all these backlinks and
(18:14):
stuff is this visual of likethese like pods, it's like a
thought, and then all thesebranching thoughts.
It's really cool.
You can like create this likevisual mind map of like all of
your thoughts and how theyconnect in a very not
hierarchical way.
The more of like how our brainactually thinks.
It's really cool.
Now for task management, whichwas the original sort of
(18:35):
inspiration for this.
So Mem does like I said, hasthat task management within it,
but I can't use that exclusivelyfor tasks because I can't
really share that.
I can't really.
There's not a lot ofintegrations with Mem yet,
unfortunately, so I can't reallyget all of my tasks, maybe from
other sources, in there andneed like a more centralized
location.
So for tasks I looked at thingslike here's the apps I looked at
(18:57):
and I'll tell you which one Iwent with and which ones I
really almost wanted to, almostwent with.
There was Aki flow, which wasreally cool, but I can't tell
you much about it because Ididn't use it.
I didn't use it for very long.
There was Asana, which I knowabout, but I didn't actually
test out in this go, but I knowit's pretty good for a lot of
people.
And then we get to There's onecalled amazing Marvin, which is
(19:24):
really cool and that that mightbe the most ADHD truly friendly
one of all these.
It's not the one I went withbecause it was just it was just
having a hard time setting it upperfectly.
But The one I did go with iscalled Sun sama, and Sun sama is
expensive for one, so that'sannoying, but I Kept going back
(19:46):
to it after I started trying it.
So why I like Sun sama isbecause One is that it has
really strong integrations witha lot of other task apps.
So unfortunately, i have to kindof have tasks coming from
different sources because of thenature of my work.
I have different people I workwith and there's different
places to have tasks.
Yeah, so, since I'm like acentralized all of my tasks into
(20:06):
one place, i use click up andI'll talk about that a little
bit.
I use click up and then alsoemail will start talking about
in just one second and to do is,which I use.
So to do is I use exclusivelyjust for adding quick tasks on
my phone because it's thequickest.
There's a little, there's ashortcut button and it uses
natural language processing.
So I use to do is for quick,for tasks, really quick and it's
(20:28):
free.
Like for my use It's it's free,but in Sun sama it has really
strong integrations with clickup and what to do is and with
email and calendar, so that Ican bring in tasks from other
sources into one place.
Okay so, in with Sun sama, whatit really is more than just task
management, it really is dailyplanning app.
So with Sun sama there's adaily ritual.
(20:49):
So you get on it and it's likethis big white screen.
It's really calming and thenit's like we're gonna plan your
day.
So then we we always review theday before.
First through the, we gothrough a process here.
It's a process.
It's having you do you reviewthe day before shows you what
you did, what you checked off.
It shows you just today on theleft side and just your tasks on
the right, and what youbasically do is you kind of drag
(21:10):
over the tasks that you want todo today.
You pick the most importantones that you want to do today
and you filter through thedifferent sources.
So I look at to do is, i lookat click up, and what I'll do
here is I'll open up mem Just tolook at my mem tasks and if
there are any in there that Iwant to bring over, i'll just
quickly type it in, because it'sreally easy also just to add a
task within Sun sama and type itin.
But I'm getting all the tasks Iwant to do and I just set my
(21:33):
day and then you you also Chooseit.
Has you estimate how much timeyou think it will take, which is
really cool, because Then youcan really understand how long
things are actually taking.
You know We're reallytime-blind, us ADHD, or so It's
really useful to actually get aslap in the face and be like you
thought that was gonna take anhour.
It took you like five.
It's like oh crap, anyways.
So it's really nice becauseit's just focusing on today And
(21:55):
then if you put too many thingson there, it'll actually warn.
You say, if this looks like a,this looks like too much work,
are you sure you can do all this?
and then it'll prompt you to,it'll bring up like tomorrow or
like next week and you'llThey'll say, drag things that
you can afford to bump back Over.
So it really helps youintentionally set your day,
which for me is just so needed,because if I just start working
without intentionally setting myday Which I do a lot, still
(22:17):
like even with Sun sama, i'lljust do that some days.
I'm just like it's.
It just feels chaotic, morechaotic than it needs to be.
So it's really cool.
I'll also talk about amazingMarvin just for a second,
because amazing Marvin issimilar to Sun sama in that you
can Totally set up your day likethat.
It has a zappier integration soyou can zap over tasks from
(22:40):
other apps and stuff.
But I was having a hard timegetting that to work smoothly,
which is probably reason why Ididn't go with amazing Marvin.
But what's really cool aboutamazing Marvin is that there's,
when you start doing the tasks,they have like different modules
that you can either activate ordeactivate.
So out of the box it comes withreally no modules But there's
(23:01):
like 50 different modules youcan activate to use to help you
with your tasks.
So, for instance, there's like abeat the clock module where you
turn this on, you set the timeand then it has a timer and
you're trying to do your taskbefore the clock runs out.
So it's like a game of findingit.
There's the eat the frog modulewhere you tag tasks that are
the hardest ones.
You know the eat the frogmethod where it's like you get
(23:21):
the hardest thing out of the wayfirst, which, by the way, i'm.
I never eat the frog first, butyou can make it a little frog,
so you know which one is the onethat you're going to get done
first.
There's just so many other ones.
I wish I had it up so I couldjust tell you, but there's like
50 of them.
There's so many differentstrategies.
They have the Eisenhower box.
So why I'm saying this is soADHD friendly is because as soon
as you're sick and tired ofbeating the clock, you can just
(23:43):
go find a new one.
So it really scratches thatitch and that desire for novelty
and for something new and forsomething shiny.
Whatever, it scratches thatitch because you can just go
change it up.
I just the.
The technology is a little bittiny, bit clunky, and it's just.
It wasn't, as for me, asfrictionless and as integrative
with my other stuff that I justcouldn't see myself consistently
(24:07):
using it.
But I wish there was a freeversion so that when I'm having
a hard time with a task, i couldgo in there and set up a module
and like just try somethingdifferent.
For days I'm having a hard time.
It's really cool.
So I would check that one outfor sure.
Like it really, oh, it's almostso perfect, but it just
couldn't quite get there for meAnd honestly, probably because I
wasn't patient enough insetting it up right, i needed
(24:28):
like something to get me goingquicker.
So for now it's in Samba, but Ichanged things all the time, so
I'll probably end up using itat some point.
Anyways, so other things thatI'm using just in case these
would be useful for you, i'musing something called
fathomvideo for my client notes.
So this records my zoommeetings and transcribes them
and records the video andtranscribes them and then uses
(24:50):
AI.
It's like chat, gpt three or3.5.
So it's not the greatestsummaries but it creates pretty
solid summaries of my meetingsand then it automatically shoots
it to HubSpot, my CRM.
So it's amazing for notes.
I mean because notes is so hardto take while I'm, it's hard to
take notes on what someone'ssaying, simultaneously be
listening and absorbing andtrying to actively listen and
(25:11):
reflect in all this stuff.
It's very challenging at times.
So, knowing that I can justhave something that's taking
notes and while you're havingthe meeting, there's like
buttons you can say likehighlight this part and then
it'll like separate, like thatpart of the conversation, you
can create your own custom tags.
That's really awesome foranyone who has lots of meetings.
If you're a sales person, havelots of meetings and you're able
to use this.
I highly recommend it.
(25:32):
There's other meeting summarytools.
Sum is a bit limited in terms ofit can only be used with zoom
and the only CRMs the only CRMthat I'm aware of that it
integrates with this HubSpot.
So it's like I just happened touse those two things.
So it's perfect for me.
But there's other ones likeFireflies you can check out.
You can check out Otter AI.
(25:52):
They have a new thing calledthe Otter Pilot.
What a great name.
There's something called Sembly.
I tried Sembly.
Sembly was good, but just forwhatever reason it wasn't quite
perfect for me.
Usually it's because ofintegration or something that
wasn't frictionless, and there'sa bunch of them coming out, so
that's a very competitive space.
Right now It seems like it'sreally competitive.
So then I also decided I'mgoing to start using ClickUp.
(26:14):
Clickup is going to be forthere's also tasks within
ClickUp, but tasks is going tobe with my virtual assistant for
the most part because she helpsme with a lot of the marketing
stuff, and so it's going to befor project management and for
content management.
So it's like putting blogsthrough the system, putting
social media doing if I'm hopingto start building a course at
(26:36):
some point.
So I have I put that templatein there for course management,
project management.
So I have a place where I canshare tasks with my virtual
assistant all in one place.
It's great because it's likeTrello task management.
It has documents in it.
It's like a lot of apps in oneas opposed to having to have a
lot of apps.
So it's really cool.
(26:57):
I was very close to using Notionfor my notes but I didn't go
with Notion and went with Membecause to me Notion looked like
a playground of having too muchfun setting things up as
opposed to just getting stuff inthere.
So you can't do a whole lotwith Mem, it's just for writing
(27:18):
Like you just write.
You can do bullets and stufflike that, but you can't do the
tables, you can't do all thedifferent sort of stuff that you
can set up.
There's not a lot of like toolslike Notion has.
But for me that's good becauseI would spend way too much time
calibrating Notion and notactually being productive.
So that was just a thought Iwanted to share.
And I'm also for my Windowscomputer, something called
(27:40):
Listery, where you can just gocontrol, control and then search
anything on your computerinstead of having to go to the
Windows file whatever or thefile explorer.
It's really cool.
I think for Apple people it'scalled Alfred, that's the name
of the thing that helps you dothat.
And then I've been testing outfor fun just this app that
records.
That also records just my audioand meetings And it tells me,
(28:02):
like, as I'm having the meeting,if I'm talking too fast, if I'm
saying too many ums, if I need,if I'm being sad or depressing
or whatever.
So that's been cool.
That's called Poised.
I just love trying this newstuff.
I went down the rabbit hole waytoo hard, had to get it out of
my system And this is me gettingout of my system, and so thank
you for listening.
Hopefully I'll put all thestuff in the show notes so you
(28:26):
can check them out and all thatstuff.
Don't buy too many of thesethings and whatever.
Don't be like me and buy all ofthem, because you don't need to
, but check them out.
They're really cool And if theyhelp you, great.
I'm happy for you.
I honestly really am.
So hopefully I'll have anotherpodcast for you in the near-ish
future.
We'll see.
Thank you so much, all five ofyou, for listening to my show
(28:49):
today.
I'm Addy here.
Stay productive, stay ADHD,because it's a beautiful thing
even though it sucks half thetime.
Alright, see ya.
Hello, hello, it's time to go.
It's ADHD money talk.
We're gonna talk about thingsthat are not even related to
money today, because I've gotADHD and I've gone down a rabbit
hole.
I've looked at manyproductivity apps and now I want
to yell about them because it'sADHD Money talking.
(00:20):
It's gonna be an episode of somuch fun.
I can't wait to talk about ADHDmoney and all the things that
comes along with it.
It is so funny.
Welcome back to ADHD money talk,the show that helps dynamic but
distracted ADHD brains takeback control over their money in
order to Stress less, live amore enriching life and open up
new and amazing possibilities.
And I'm your humble and veryADHD and very impulsive and very
(00:45):
compulsive and very incrediblyfrustrating and Incredibly
paradoxical and very all theADHD things.
Host Dave to it.
Today we've got a very fun showbecause we're gonna talk about
everything besides money.
I know you've all been waitingwith bated breath for the next
episode of ADHD money talk todrop, because you were just so
ready and so excited for me toshare with you more personal
(01:10):
finance tips filtered through anADHD lens, and As much as I
want to do that for you today,i'm not going to because I have
something on my heart that Iwant to share with you.
And what's on my heart that Iwant to Share with you is what
I've been spending probably thelast month obsessively hyper
focusing on, and That would beProductivity apps.
(01:36):
Yes, i went down the rabbithole in a very deep and
insidious way, because This wasnot productive really at all
while I was doing this.
So the iron irony is certainlythere that I was being as
procrast I was sophisticated,procrastinating While I was
looking at productivity appsYouTube being productivity apps
(02:00):
Testing them all out, playingwith them, trying to create the
perfect ecosystem for all thisstuff and Trying to remember
right now what actually got mestarted on this little journey
of mine.
I Think it was because I wasn'tcrazy about the Task system that
(02:21):
that HubSpot uses, which iswhat I use for all the things.
You know.
I use HubSpot for all of themarketing and all of the
business things.
It's great, it's an amazing app.
It really is next level, butexpensive but next level.
But the tasks just weren'tgreat because I couldn't quickly
add a task to it.
You know, there wasn't like akeyboard shortcut to like add a
(02:43):
task.
There's the phone app.
It's, you know not useful toquickly add a task.
So that was what started itlooking for a better task
management solution.
It started there and then itjust went everywhere.
I was looking at everythingunder the Sun related to
productivity and technology andthings that could help me, and
so I'm just gonna share a few myfindings and sort of what I
(03:07):
What I looked at and kind ofwhat I landed on in terms of
what I'm currently using as myproductivity system, so to speak
.
And So, yeah, i mean I justthis is like you.
Like I'm not prepared for thispodcast.
I Didn't prepare anything, sobe warned, i might be rambling
(03:28):
and it might be a waste of yourtime, but I warned you, so don't
be mad, we'll see.
We'll see how it goes.
So the first thing I want to sayis that There is a way to take
notes in a new way that is somuch better than any way I've
ever taken notes before in myentire life.
(03:50):
Okay, because when you thinkabout notes normally, how do you
normally take notes?
I'll tell you how I used totake notes.
I'm not at all like I had thisnew way of taking notes, but
this is how I was taking notesjust a week ago or two weeks ago
, i would forward an email tomyself.
That was a note.
I would jot it down on a pieceof paper in front of me.
(04:11):
That was a note.
I would actually send an emailto myself and that would be a
note.
I'd open up my phone and go tomy you know I'm an Android
person, because I'm weird likethat I'd go to Samsung Notes and
write a note.
What's the point of notes?
Are they for reminders?
Are they because you want torevisit them?
Like, what is the point of anote?
(04:33):
I imagine if I'm writing it, ifI'm sending an email to myself,
i want to remember that thing,at least for a period of time,
like while that thing might beuseful.
Or I want to have notes that Ican go back and read.
And so I have notes.
I had notes all over the place.
I had notes and scrambled uppieces of paper.
(04:53):
I have notes in my.
You know, i have, like clientnotes in my CRM system.
I've got planning notes.
You know some of my clientnotes are in a Google Doc, some
of them, you know, there's noteseverywhere.
There's personal notes on mydesk, there's personal notes in
my phone, there's notes abouteverything everywhere And it's
just like a mess.
But it's notes, and so thething I'm going to focus on the
(05:17):
most in this episode is notetaking and then an app, or
really a style or structure ortype of app that is like been
life-changing for the week and ahalf or so that I've been using
this app, and so I'm going tocontinue to hold off on telling
you what the app is because it'sjust fun for me to just, you
(05:38):
know, torture you the five ofyou that are listening not tell
you what it is, but you'll know,you'll know soon.
So, basically, the way thatnotes and files in general have
worked for us humans oncomputers and phones and stuff
for a long time has been youhave a folder full of more
folders, or a folder full offiles, or a folder that's full
(06:01):
of more folders, that's full ofmore folders, until you get down
to a place where there's fileswithin a folder.
There could be many folders,but it's all very hierarchical.
It's like you have a big, broadtopic and then a less broad
topic than a less broad topic,and it just kind of branches
down to the files or the notesor whatever you're doing.
If you have notes in your phone.
(06:21):
If you're just taking quicknotes in your phone or a notes
app, you could have folders oryou could have like what I have,
which is like a long list ofnever-ending notes that I've
never had in incentive or reasonor thought to even look at.
It's in one ear and on the noteand then out the other ear of
my phone or whatever.
I don't even know if that makessense, and the way that humans
(06:45):
kind of learn or think of thingsis usually by association.
So, like our brain will be likehey, i smell a flower.
This flower reminds me of atime I was in elementary school
and was sitting on the groundplaying with flowers and eating
them or whatever.
(07:05):
Or you'll have a thoughtthat'll make you think of
another thought because it's arelated thought or whatever.
So our brains are more likethat and they're not like we
don't have like especially usADHDers, right?
I mean we don't have folders ofdifferent categories in our
brain with subfolders and thenlike, compartmentalize files of
(07:26):
things very organized orwhatever.
No, we're like all over thefreaking place, and so this new
style of app really supports mybrain in a way that is so
freeing that I've been like alittle fanboy.
I've been telling my clientsI'm just like my god, you gotta
check out this new app.
It's so cool, but whatever.
(07:47):
Okay, so I'm doing a podcastnow and I'm talking about the
app And the app is called Men,m-e-m.
Not men.
Everyone thinks I say men.
One guy's like I'm not gonnahave my wife use an app called
menai.
I'm like, no, it's men, like amemory.
So maybe the menai it's likememory.
Maybe it's short for memorybecause you're gonna put in your
(08:09):
memories into the app and I'mbeing weird on purpose, anyways.
So menai.
And so there's other apps thatare similar in some ways, but
this one was a great.
So, broad level, the whole ideaof this note taking app and
others that are somewhat similaris that, instead of having
hierarchical I think I'm sayingthat word right structured to it
(08:32):
, where you have to take a noteand then you have to say, okay,
where does this note belong?
and go find its little fancyhome or create a new home and
then create many new homes andthen have what ultimately
becomes a ridiculous mess for me, at least, instead of doing
that, you put in a note and inthe note you just start writing
(08:53):
and then it turns into.
Whatever it turns into, andmaybe the note that you wrote
could be used as a podcastepisode content.
So you could create a tag.
You would write hashtag podcastidea and then you would create
a new collection And thenanytime you have a podcast idea,
you would just write it downthere real quick and then tag it
(09:14):
podcast collection And then inthis note taking app you would
have a place where you could golook at all of your podcast
ideas.
However, you could also addanother tag So you could have it
be podcast collection and inprogress.
So it's a podcast idea that's inprogress.
It's not fully fleshed out.
You could have a whole likeworkflow.
(09:35):
You could have podcast idea inprogress, podcast idea in
editing podcast idea published.
You could have all thesedifferent tags, but maybe in
this note or this meme will callit they're called memes.
It's a podcast idea but it'salso a blog, so you could also
tag it as a blog idea And maybeit's also got a really good idea
(09:58):
that you want to apply to aclient.
You want to make sure you tell aclient about this idea.
Within that note, you couldeither highlight something and
then create a new note that youcould tag the name of the client
, maybe.
Or you could write in that note, write a bracket, so you would
(10:19):
just write it's like shift, thenthe key.
That's like the bracket.
You make a bracket and when youmake a bracket in this app it
turns into a task.
So then you could write why arethis?
so?
think about this way whileyou're writing the podcast notes
, an idea pops into your headthat, oh, this would be great
for this client.
You could just quickly rightthere, write the bracket right,
(10:39):
tell so and so, client aboutthis, press enter and then it's
a.
It became a task that getsmoved into a centralized
location for tasks within men.
So you could have like tasksscattered throughout notes and
men, but they would all be foundin one spot where you can like
delay them or prioritize them orhowever you want, but you can
(10:59):
do that.
The other thing that you can dois link notes.
So let's say that you have apodcast idea and you're writing
this podcast idea.
As you're writing the podcastidea, you think of how this
other idea, which is similar tothis idea, would also be a great
podcast idea.
So what you would do in men isjust do control N, which is a
(11:21):
new men You would write thetitle of this new podcast idea.
That's very similar like theline of thinking that got you to
this idea, also got you to thisidea.
So then you could tag itpodcast in progress, potential
blog and then you could alsolink it.
You go at and then you write thename of the note you were just
making.
So now you've linked this noteto that note.
(11:42):
So now anytime you go back tothat note you can see that
you're going to be able to.
Or the other note on the righthand side, mem is going to bring
up that note But also similarnotes to it and you can quickly
just click on that and bring itup So you can be working on this
podcast idea.
This other podcast idea that'ssimilar to it pops up.
You can click that.
It opens that up in a on theright side So you can see both
(12:04):
and you can associate, make theassociate, make the connection
of how you have the thought inthe first place to this thought
and you can build upon it.
And then, basically, youultimately you're creating this
network of thought, like yourthoughts now are linked in,
networked, and you're findingways, ultimately, to make
connections and make newrealizations and to actually
Kind of build knowledge and likebuild More connected thought is
(12:27):
really the best way I can putit.
It's very weird, but alsoamazingly freeing, because the
other thing is that it uses AIso that if you don't even tag it
at all Or you don't even linkit at all, it's still a man
that's in there and if you writea new thing, it's still going
to recommend similar things foryou to observe or look at or
whatever.
On the right hand side, that'scalled the men.
(12:48):
That's like men acts.
It's the part of the AI, partof it.
So they advertise themselves asbeing somewhat like
self-organizing, and so It kindof it really is self-organizing
because you don't have to worryabout When you put a note in
there.
You can just put it in thereand then if and when you might
need that note or want to seethat note again While you're in
(13:09):
men, it'll bring it up for you,like it'll appear where you so
you can look at it.
You know, like that's reallycool, and so the way I've been
using it It has been.
I've been starting to putnothing personally identifiable,
but I've put in some high-levelclient notes in there And you
know, this app for me It's the.
I feel the freedom to be ableto mix business and personal in
(13:31):
it, like it's that awesome to methat I can just put my entire
life into here.
So one thing I've been doing is,you know, i love golf.
So one thing with golf is thatlike it's such a fleeting sport
because you'll find somethingthat's working and helping you
That you'll just forget that washelping and working for you And
then you'll come across anotherthing that was really helping
and then you'll find things thataren't helping and you know
(13:53):
There's like different feelingsthat you know really work, but
then you forget about thosefeelings.
Yeah, yeah, yeah.
So what I wanted to start doingwas journaling.
Every time I would go to thedriving range As I was going and
as soon as I found somethingthat was working, i would
journal it into a mem.
I call it like my golf journalgolf feels, tag it.
I talk a tag, a golf feels,range set, and I take a golf
feels and I take it rangesession and then if I do a round
(14:14):
of golf, i'll reflect on it andI'll tag that as round recap.
So I have all these differentgolf things, kind of like
folders in a sense, but you know, just very easy to structure
and organize.
I did that for about two weeks.
I probably had like five or sixnotes and there's not a ton or
anything, but then it has.
Probably the coolest part ofthis, of which I haven't even
talked about yet, is It's AIchat.
(14:36):
So Think of this.
So let's say, you've been usingmem for an entire year.
You've put in like 10,000 notesinto there.
You've put them about notesabout your business, you've put
in your journal entries, you'veput in your your golf
reflections and you've put inYour feelings.
You've diaried What you know.
Everything is in there, all ofyour notes, business, personal,
(14:56):
whatever.
So you can go to the chat andyou can say hey, i'm having a
round of golf next week and Ihaven't been playing well.
This is kind of what's beenhappening.
What do you recommend I do tosort this out?
It's going to use AI to gothrough your notes and give you
a chat GPT style answer, butit's only drawing off of your
(15:20):
existing body of knowledge.
So it's super personalized toyou and it's amazing.
And so then you could also dosomething like you've put in all
these podcast ideas.
You've put in all these blogideas.
You have all these half baitthoughts.
You know the thoughts are likehalf bait or whatever.
They're all in there, but it'sall in there.
So you could say, hey, can youmake a blog about so and so?
and it's going to draw offstuff you've dumped in there.
(15:43):
So if I make a blog, it's likemake a blog about solo 401ks and
why they make sense for ADHDentrepreneurs.
Whatever it'll draw off notesI've put in.
So it makes the blog contentthat you would otherwise be
asking, like chat GPTpotentially to make it makes it
hyper original because it's onlyusing your thoughts, unless, of
(16:04):
course, you paste it in whichyou can absolutely do paste in a
chat GPT answer.
But even if you did that, it'sstill drawing off your knowledge
, like knowledge that you put inthere, that you are kind of
approved of, so to speak.
So it's really cool.
I've been using that a lot.
It's been awesome And I justtalked about that for like 18
minutes.
I'm looking now.
I had more things to talk about, so let's move on to the next
(16:27):
app.
So there's other ones.
There's one called Obsidian.
There's a new kind of growingwave and it's called personal
knowledge management, so PKM.
Think of things like there's abook called Second Brain by
Tiago Forte And this is kind oflike how I view men.
I view it as my second brain,because anytime that I have I
thought that I need to get offmy brain because it's bothering
(16:49):
me, i just meme it, i'm in itAnd what's cool also is that you
can you can text them.
So if you it gives you a numberso that you can just send a
text to men and then it'll putit in your men And then later on
when you go to your computer oryou have time, you can actually
go to your inbox and men and gothrough the things that you've
sent its way and kind oforganize it and maybe flesh out
the thought a little bit, add atask or whatever.
(17:11):
So you can also forward emailsto men.
It has a Zapier integration, soif you know what that means So
basically if you're familiarwith Zapier, you'll know what
I'm getting at.
You can push Slack messages.
It can house all your stuff Andyou don't have to worry about
it being a mess, because it'sonly going to surface stuff for
you when you need it and whatyou need and stuff that's junk
(17:32):
You know.
You could maybe clean it uponce in a while.
But I imagine the junk if it'sreally just junk it's just not
going to get used a whole lotand you're not going to even
notice it's there.
The idea behind the app is thatit's it's networked thought.
It's not hierarchical.
It's meant to be frictionlessand useful.
It's literally cool.
There's other apps There's RoamResearch and there's Lodge Seek
(17:52):
Logs, logsec, l-o-g-s-e-q,whatever.
So these three are alsoalternatives to this that you
can look into because you can.
They call it like back linking,so you can connect notes to
other notes and have this likenetwork.
So if you go to like ObsidianRoam Research, they have like
what you end up creating bydoing all these backlinks and
(18:14):
stuff is this visual of likethese like pods, it's like a
thought, and then all thesebranching thoughts.
It's really cool.
You can like create this likevisual mind map of like all of
your thoughts and how theyconnect in a very not
hierarchical way.
The more of like how our brainactually thinks.
It's really cool.
Now for task management, whichwas the original sort of
(18:35):
inspiration for this.
So Mem does like I said, hasthat task management within it,
but I can't use that exclusivelyfor tasks because I can't
really share that.
I can't really.
There's not a lot ofintegrations with Mem yet,
unfortunately, so I can't reallyget all of my tasks, maybe from
other sources, in there andneed like a more centralized
location.
So for tasks I looked at thingslike here's the apps I looked at
(18:57):
and I'll tell you which one Iwent with and which ones I
really almost wanted to, almostwent with.
There was Aki flow, which wasreally cool, but I can't tell
you much about it because Ididn't use it.
I didn't use it for very long.
There was Asana, which I knowabout, but I didn't actually
test out in this go, but I knowit's pretty good for a lot of
people.
And then we get to There's onecalled amazing Marvin, which is
(19:24):
really cool and that that mightbe the most ADHD truly friendly
one of all these.
It's not the one I went withbecause it was just it was just
having a hard time setting it upperfectly.
But The one I did go with iscalled Sun sama, and Sun sama is
expensive for one, so that'sannoying, but I Kept going back
(19:46):
to it after I started trying it.
So why I like Sun sama isbecause One is that it has
really strong integrations witha lot of other task apps.
So unfortunately, i have to kindof have tasks coming from
different sources because of thenature of my work.
I have different people I workwith and there's different
places to have tasks.
Yeah, so, since I'm like acentralized all of my tasks into
(20:06):
one place, i use click up andI'll talk about that a little
bit.
I use click up and then alsoemail will start talking about
in just one second and to do is,which I use.
So to do is I use exclusivelyjust for adding quick tasks on
my phone because it's thequickest.
There's a little, there's ashortcut button and it uses
natural language processing.
So I use to do is for quick,for tasks, really quick and it's
(20:28):
free.
Like for my use It's it's free,but in Sun sama it has really
strong integrations with clickup and what to do is and with
email and calendar, so that Ican bring in tasks from other
sources into one place.
Okay so, in with Sun sama, whatit really is more than just task
management, it really is dailyplanning app.
So with Sun sama there's adaily ritual.
(20:49):
So you get on it and it's likethis big white screen.
It's really calming and thenit's like we're gonna plan your
day.
So then we we always review theday before.
First through the, we gothrough a process here.
It's a process.
It's having you do you reviewthe day before shows you what
you did, what you checked off.
It shows you just today on theleft side and just your tasks on
the right, and what youbasically do is you kind of drag
(21:10):
over the tasks that you want todo today.
You pick the most importantones that you want to do today
and you filter through thedifferent sources.
So I look at to do is, i lookat click up, and what I'll do
here is I'll open up mem Just tolook at my mem tasks and if
there are any in there that Iwant to bring over, i'll just
quickly type it in, because it'sreally easy also just to add a
task within Sun sama and type itin.
But I'm getting all the tasks Iwant to do and I just set my
(21:33):
day and then you you also Chooseit.
Has you estimate how much timeyou think it will take, which is
really cool, because Then youcan really understand how long
things are actually taking.
You know We're reallytime-blind, us ADHD, or so It's
really useful to actually get aslap in the face and be like you
thought that was gonna take anhour.
It took you like five.
It's like oh crap, anyways.
So it's really nice becauseit's just focusing on today And
(21:55):
then if you put too many thingson there, it'll actually warn.
You say, if this looks like a,this looks like too much work,
are you sure you can do all this?
and then it'll prompt you to,it'll bring up like tomorrow or
like next week and you'llThey'll say, drag things that
you can afford to bump back Over.
So it really helps youintentionally set your day,
which for me is just so needed,because if I just start working
without intentionally setting myday Which I do a lot, still
(22:17):
like even with Sun sama, i'lljust do that some days.
I'm just like it's.
It just feels chaotic, morechaotic than it needs to be.
So it's really cool.
I'll also talk about amazingMarvin just for a second,
because amazing Marvin issimilar to Sun sama in that you
can Totally set up your day likethat.
It has a zappier integration soyou can zap over tasks from
(22:40):
other apps and stuff.
But I was having a hard timegetting that to work smoothly,
which is probably reason why Ididn't go with amazing Marvin.
But what's really cool aboutamazing Marvin is that there's,
when you start doing the tasks,they have like different modules
that you can either activate ordeactivate.
So out of the box it comes withreally no modules But there's
(23:01):
like 50 different modules youcan activate to use to help you
with your tasks.
So, for instance, there's like abeat the clock module where you
turn this on, you set the timeand then it has a timer and
you're trying to do your taskbefore the clock runs out.
So it's like a game of findingit.
There's the eat the frog modulewhere you tag tasks that are
the hardest ones.
You know the eat the frogmethod where it's like you get
(23:21):
the hardest thing out of the wayfirst, which, by the way, i'm.
I never eat the frog first, butyou can make it a little frog,
so you know which one is the onethat you're going to get done
first.
There's just so many other ones.
I wish I had it up so I couldjust tell you, but there's like
50 of them.
There's so many differentstrategies.
They have the Eisenhower box.
So why I'm saying this is soADHD friendly is because as soon
as you're sick and tired ofbeating the clock, you can just
(23:43):
go find a new one.
So it really scratches thatitch and that desire for novelty
and for something new and forsomething shiny.
Whatever, it scratches thatitch because you can just go
change it up.
I just the.
The technology is a little bittiny, bit clunky, and it's just.
It wasn't, as for me, asfrictionless and as integrative
with my other stuff that I justcouldn't see myself consistently
(24:07):
using it.
But I wish there was a freeversion so that when I'm having
a hard time with a task, i couldgo in there and set up a module
and like just try somethingdifferent.
For days I'm having a hard time.
It's really cool.
So I would check that one outfor sure.
Like it really, oh, it's almostso perfect, but it just
couldn't quite get there for meAnd honestly, probably because I
wasn't patient enough insetting it up right, i needed
(24:28):
like something to get me goingquicker.
So for now it's in Samba, but Ichanged things all the time, so
I'll probably end up using itat some point.
Anyways, so other things thatI'm using just in case these
would be useful for you, i'musing something called
fathomvideo for my client notes.
So this records my zoommeetings and transcribes them
and records the video andtranscribes them and then uses
(24:50):
AI.
It's like chat, gpt three or3.5.
So it's not the greatestsummaries but it creates pretty
solid summaries of my meetingsand then it automatically shoots
it to HubSpot, my CRM.
So it's amazing for notes.
I mean because notes is so hardto take while I'm, it's hard to
take notes on what someone'ssaying, simultaneously be
listening and absorbing andtrying to actively listen and
(25:11):
reflect in all this stuff.
It's very challenging at times.
So, knowing that I can justhave something that's taking
notes and while you're havingthe meeting, there's like
buttons you can say likehighlight this part and then
it'll like separate, like thatpart of the conversation, you
can create your own custom tags.
That's really awesome foranyone who has lots of meetings.
If you're a sales person, havelots of meetings and you're able
to use this.
I highly recommend it.
(25:32):
There's other meeting summarytools.
Sum is a bit limited in terms ofit can only be used with zoom
and the only CRMs the only CRMthat I'm aware of that it
integrates with this HubSpot.
So it's like I just happened touse those two things.
So it's perfect for me.
But there's other ones likeFireflies you can check out.
You can check out Otter AI.
(25:52):
They have a new thing calledthe Otter Pilot.
What a great name.
There's something called Sembly.
I tried Sembly.
Sembly was good, but just forwhatever reason it wasn't quite
perfect for me.
Usually it's because ofintegration or something that
wasn't frictionless, and there'sa bunch of them coming out, so
that's a very competitive space.
Right now It seems like it'sreally competitive.
So then I also decided I'mgoing to start using ClickUp.
(26:14):
Clickup is going to be forthere's also tasks within
ClickUp, but tasks is going tobe with my virtual assistant for
the most part because she helpsme with a lot of the marketing
stuff, and so it's going to befor project management and for
content management.
So it's like putting blogsthrough the system, putting
social media doing if I'm hopingto start building a course at
(26:36):
some point.
So I have I put that templatein there for course management,
project management.
So I have a place where I canshare tasks with my virtual
assistant all in one place.
It's great because it's likeTrello task management.
It has documents in it.
It's like a lot of apps in oneas opposed to having to have a
lot of apps.
So it's really cool.
(26:57):
I was very close to using Notionfor my notes but I didn't go
with Notion and went with Membecause to me Notion looked like
a playground of having too muchfun setting things up as
opposed to just getting stuff inthere.
So you can't do a whole lotwith Mem, it's just for writing
(27:18):
Like you just write.
You can do bullets and stufflike that, but you can't do the
tables, you can't do all thedifferent sort of stuff that you
can set up.
There's not a lot of like toolslike Notion has.
But for me that's good becauseI would spend way too much time
calibrating Notion and notactually being productive.
So that was just a thought Iwanted to share.
And I'm also for my Windowscomputer, something called
(27:40):
Listery, where you can just gocontrol, control and then search
anything on your computerinstead of having to go to the
Windows file whatever or thefile explorer.
It's really cool.
I think for Apple people it'scalled Alfred, that's the name
of the thing that helps you dothat.
And then I've been testing outfor fun just this app that
records.
That also records just my audioand meetings And it tells me,
(28:02):
like, as I'm having the meeting,if I'm talking too fast, if I'm
saying too many ums, if I need,if I'm being sad or depressing
or whatever.
So that's been cool.
That's called Poised.
I just love trying this newstuff.
I went down the rabbit hole waytoo hard, had to get it out of
my system And this is me gettingout of my system, and so thank
you for listening.
Hopefully I'll put all thestuff in the show notes so you
(28:26):
can check them out and all thatstuff.
Don't buy too many of thesethings and whatever.
Don't be like me and buy all ofthem, because you don't need to
, but check them out.
They're really cool And if theyhelp you, great.
I'm happy for you.
I honestly really am.
So hopefully I'll have anotherpodcast for you in the near-ish
future.
We'll see.
Thank you so much, all five ofyou, for listening to my show
(28:49):
today.
I'm Addy here.
Stay productive, stay ADHD,because it's a beautiful thing
even though it sucks half thetime.
Alright, see ya.
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