Automate Your Agency
Are you a founder dreaming of breaking free from the day-to-day grind? Or perhaps you're looking to scale your company without burning out? Welcome to Automate Your Agency with Alane Boyd and Micah Johnson, a podcast dedicated to helping you systemize and automate your business for more efficient, scalable operations that can run without you. Join our hosts as they share battle-tested strategies and cutting-edge tools that take the guesswork out of systemizing your business. Drawing from their experience of growing their agency to 600+ active clients before their exit, Alane and Micah offer actionable insights on: ✅ Implementing effective software solutions ✅ Leveraging automation and AI to do more with less ✅ Creating workflows and systems that allow your business to run without you ✅ Preparing your company for a potential sale or exit Each week, they take a deep dive into real-world operational challenges and showcase solutions they've implemented. Whether you want to double revenue without doubling headcount or build a business that runs smoothly in your absence, this podcast is your roadmap to success. Subscribe to Automate Your Agency with Alane Boyd and Micah Johnson now on your favorite podcast platform and join other forward-thinking entrepreneurs as they transform their businesses into well-oiled machines that are primed for growth and ready for whatever the future holds! For more game-changing strategies and resources, visit us at biggestgoal.ai! To access exclusive content, training, workshops, and more, join our Your Biggest Goal Community! Take advantage of our free tools: Free Asana, ClickUp, or Monday.com Selector Tool Get 25 Free Custom Automation Ideas for your Business It's time to work smarter, not harder – let's automate your agency and unlock your business's potential!
Episodes
Most founders don't fail when trying to sell their company—they fail years earlier by becoming the only person who knows how everything works. In this episode, Alane and Micah explore what it really takes to build an exit-ready business, from documenting processes to leveraging AI for knowledge capture. They introduce the "No Yeah Buts" test and discuss how to transition from being an essential founder ...
If your AI agents and automations don't work with your project management system like ClickUp, Asana, or Monday, you're still operating in chaos. Alane and Micah break down the game-changing AI automations they've built that integrate seamlessly with ClickUp.
Key Topics Covered:
- 75% Workload Reduction: How they transformed podcast production from manual ChatGPT prompting to fully automated workflows
- Sm...
Alane and Micah break down one of their favorite “unfair advantage” tools right now: Gamma.app — the AI-powered way to create slide decks, one-pagers, and client-facing docs without being a designer.
Alane shares how she’s using Gamma.app to turn a simple recording + transcript into a polished “next steps” one-sheet for clients—fast, reusable, and easy to edit. Micah shares how he used Gamma.app (plus voice-to-text) to...
When you’re building AI and automation for clients, the tech is the easy part — explaining what you built is where things bog down. In this episode, Micah and Beau walk through the internal “Tech Doc Agent” they built to turn messy JSON workflows into clean, 7-part client-ready documentation in minutes instead of hours.
They break down how Beau translated real client questions into a repeatable structure, how Micah tur...
Most leaders want automation… until they realize their own process is the biggest thing standing in the way. In this episode, Alane and Micah break down one of the most common patterns they see inside companies: trying to force new software to fit an old, overly customized process.
They talk about why leaders get attached to “the way we’ve always done it,” how human teams naturally smooth out messy workflows, and why t...
Every founder knows the pain: you can see the product in your head, but explaining it to a designer or developer? That’s where things fall apart.
For decades, the gap between visionaries and technical teams has been one of the biggest blockers to shipping great ideas. Endless Google Docs. Confusing sketches. Misinterpreted mocks. Weeks of back-and-forth. Frustration on both sides.
But for the first time ever…this proble...
In this episode of Automate Your Agency, Micah and Alane break down the five hidden roadblocks that stop companies from scaling — even when they’re investing in AI. From leadership confusion and tool overload to the danger of siloed systems and bottlenecked knowledge, they reveal the patterns they’ve seen across hundreds of businesses (and lived through themselves).
You’ll learn why solving small problems first beats c...
Most leaders want to harness AI—but few understand what it really takes to make it work across an organization. In this episode, Micah and Alane break down what they call the Upside-Down Pyramid, a simple framework for transforming your business with AI-driven systems that actually scale.
They walk through the five stages of transformation:
- Align leadership – get everyone speaking the same language about AI and auto...
In this episode, Alane shares how joining the Goldman Sachs 10,000 Small Businesses Program completely reshaped the way she approaches business growth—and why no founder should try to build alone.
What started as a 12-week crash course on scaling a company became something far more powerful: a network of entrepreneurs who understand the highs, lows, and relentless pressure of running a business. From presenting on stag...
In this solo episode, Micah breaks down the ten most practical and high-impact ways companies are using AI and automation to save time, reduce bottlenecks, and scale faster. From writing project estimates to improving onboarding and automating client handoffs, he walks through real-world examples that any growing business can apply today.
You’ll hear:
- How to use AI to write accurate project scopes and proposals in m...
In this episode, Alane and Micah tackle one of the biggest misconceptions about AI agents — the idea that they can magically fix broken workflows. They unpack why automation only works when the underlying process is solid, clear, and well-defined.
They share real stories from their own experience, including how strategy and design make up 80% of the work in building automated systems, and why slowing down to document a...
In this episode, Micah and Beau share the behind-the-scenes changes that reshaped how their team manages client work. After years of juggling multiple projects, they decided to shift their entire production and implementation process into one-week sprints using ClickUp.
They walk through how their system works. From organizing client folders, using parent and sub-tasks to keep ownership clear, and relying on sprint rep...
What if you could describe a process and have a working Monday.com system appear—complete with connected boards, forms, sample data, and dashboards?
In this episode, Micah and Beau dive into Monday Magic (monday.com/magic), a free tool that turns prompts into fully built Monday structures. You’ll hear a live walkthrough—from first prompt to preview video—plus candid pros/cons on where it shines and where you’ll still ...
Many founders approach automation with a single idea in mind: “If I just automate this one thing, everything will get better.” But the truth is, businesses aren’t built on one system—they run on dozens of interconnected ones.
In this episode of Automate Your Agency, Alane and Micah challenge the “one workflow” mindset and show why real freedom comes from systemizing the entire business, not just automating a single tas...
In this episode of Automate Your Agency, Alane and Micah dive into one of Google’s most exciting new AI tools: Nano Banana (yes, that’s its real name). They share how they’ve been using it to create professional-quality images, fix bad speaking photos, merge visuals, and even iron out wrinkles — all in seconds.
But that’s not all. They also reveal how pairing Nano Banana with Hailuo AI Video can bring still images to l...
There could be an AI security risk brewing in your business.
Your team is already using AI—the question isn't whether they should, but whether you have control over how they're using it. This solo episode with Micah tackles the security nightmare that most business owners are completely ignoring: uncontrolled AI usage across their teams.
Employees creating personal ChatGPT and Claude accounts, uploading compan...
Your automations are probably more fragile than you think—and costing you way more time than they should. Micah started the year convinced there was no real difference between AI agents and regular automation workflows. He was wrong, and now he's obsessed.
In this eye-opening episode of Automate Your Agency, Alane and Micah break down the five (plus a bonus) critical differences between traditional A-to-B automati...
Alane and Micah tackle one of the most crucial yet overlooked principles in business automation: never automate a process you haven't done manually first. Through real examples from their own business, they demonstrate why the "manual first" approach saves time, money, and prevents costly rebuilds.
They share a detailed case study from Alane's podcast guest booking process, revealing how manual work...
Ever hire someone with great experience, only to watch them struggle with basic tasks in your company? You assume they "should know this stuff," but they're sitting there paralyzed, afraid to make the wrong move.
Here's the uncomfortable truth: your training process is broken, and it's costing you more than just productivity.
In this episode, Micah and Alane reveal why even the most experienced ...
Are you drowning in AI terminology and wondering which tools will actually move the needle in your agency? Custom GPTs, AI assistants, AI agents—everyone's throwing around these terms, but nobody's explaining what you should actually be using.
In this episode, Alane teams up with Beau Cunningham to cut through the confusion and give you a crystal-clear breakdown of when to use what. No more wondering if you&a...
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