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March 27, 2025 18 mins

Get your step by step guide to private practice. Because you are too important to lose to not knowing the rules, going broke, burning out, and giving up. #counselorsdontquit.

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Speaker 1 (00:14):
Hey, I'm Dr Kate Walker.
Welcome to your Tuesdaycoaching.
I'm here with Jennifer MarieFairchild and I said that weird.
It's Jennifer Marie Fairchild,and I'm trying to say your full
name the right way.
Who's my assistant doc, student, lpc associate and just all
around chief executive officerof everything at Kay Walker
Training?

(00:35):
If I can do it, she can do it.
So I depend on you a lot.
So I'm so glad you agreed andyou're able to be on this call.
You're actually at a doctor'sappointment with your kiddo.
So thank you, thank you fordoing this, and we're going to

(00:56):
talk about time wasters today,personal ones, and then we'll
open it up to questions.
But I'm going to go ahead andlet people in All right, we got
everybody in and I'm going tolet AI Meeting, who is, of

(01:19):
course, just our friendlyneighborhood AI, summarize and
give me a little bit of detailwhen we in the in the meeting
today.
So, again, this is your weeklygroup coaching.
If you're a Step it Up member,we give a little spiel at the
end.
You're totally able to ask mequestions about anything.

(01:41):
It doesn't have to be the topicat hand.
It can be about a course you'regoing through, if you're in
Badass Basics if you're in the40-hour supervisor training or
you just have a question aboutpracticing.
That's the beauty of being amember of Step it Up that you
actually get this weeklyinteraction, and I'm so glad
you're here.
This presentation today is sortof dovetailing on last week's

(02:05):
when I talked about tough loveand really looking at are you
doing things that are moving theneedle in your practice or do
you just think you're doingthings that are moving the
needle in your practice?
So you know, when I hit on timewasters at the end and then

(02:25):
then I thought, no, I need todive more into that.
So Jennifer was kind enough toagree to be put on the spot.
So literally like 30 secondsbefore we got on, we're invited
everybody in.
It was like okay, what are timewasters you do?
Okay, here's some that I do,ready set, go, here we go.
So it's going to be kind oflike show and tell or truth or
dare, whichever way you want tolook at it, and I will go first.

(02:53):
So time wasters and you muststop doing these.
And so I'm going to do anobvious one.
My obvious one is social media.
So social media, specificallyFacebook, like I, like Instagram
, but I don't get on Instagramduring the day.
Facebook, on the other hand, Ihave to literally take the app
off my phone.

(03:14):
Or if I'm at a long stoplight,I'd probably pick up my phone
and scroll Facebook.
I mean, it's bad, I don't knowwhy.
It literally like I'veunfollowed a ton of people,
especially during the politicalseason.
So it's really just likelooking at ads.
That's really all that pops upin my feed.

(03:35):
But that's one of the ways thatI've had to address it is just
to take it off of my phone.
But I will still self-sabotageand tell myself yeah, but I'm
traveling to Conroe to go see mydaughter, so I better put it on
my phone again in case I don'thave access to my computer.
You know, because I have tokeep track of the threads in my

(03:55):
Facebook groups.
You know Texas counselorscreating badass businesses and
the Texas supervisor coalition,so I really need to have my
finger on the pulse.
Blah, blah, blah.
Talk myself back into it.
Back.
The app goes on my phone.
It's there right now.
I need to take it off because Iknow any second that I have
downtime.

(04:16):
It'll be like do I work orshould I check?
Oh, my gosh, I just looked atthis monitor.
Guess what's up Facebook.
So that's mine.
So social media, it's, it's acrutch, it's a necessary evil if
you own a business sometimes.
But uh all right, that's fine.
All right, jennifer, your turngo.

Speaker 2 (04:38):
You're talking about Facebook.
I do the, I do the same thing.
But we have like a local groupthat, um, like the wealthier
side of town started for liketheir buy sell trade, and so
that's like my nemesis.
Like I get on there and I'mlike, oh, but Susie's posted a
closet clean out of all hersix-year-old's clothes and I'm

(05:01):
like, oh, I'm going to and Iwill just scroll these stupid
closet purges and like I thinkI'm being productive, because
I'm like, oh, I'm going to and Iwill just scroll these stupid
closet purges and like I thinkI'm being productive because I'm
saving money, because I'mbuying, you know, secondhand for
my kids, but I, yeah, it's bad.
So I don't even want to admitthis.
I've never admitted this outloud Like I feel like that we're

(05:22):
transitioning into like an AAmeeting, Kate, we're in a safe
space, but it's bigger.
I'm not going to lie.
But when you asked me thequestion, the thing that
instantly popped in my head is Iwill plan phantom vacations.
I will be in the middle ofsomething and I'll be like man,

(05:43):
I wonder how much it would be tolike.
And I did it this morning, Idid it this week.
I've I've planned a vacation tothe Maltese and I was like, oh
my God, that's so expensive forfive people, Nevermind, and I
like closed the entire.
I was supposed to be lookingfor a hotel for a dance
competition in Oklahoma city andI literally found myself like

(06:06):
looking at a five-star resort inthe Maldives, Like I don't even
know where that is.
I think it's in the Pacific.

Speaker 1 (06:12):
It's near Oklahoma City, to be fair.
Yeah, and I was like guess what?

Speaker 2 (06:17):
Didn't actually book the hotel I needed to.
I do that a lot.
I like I've planned cruisesthat I didn't book.
I'm just yeah, I love that.
That's my, that's my big didn'tbook.
I'm just yeah, I love that,that's my big time waster.
I love that for you.

Speaker 1 (06:30):
Thank you.
So how do you combat?
And I'm going to say, when Ihad three kids at home, there
were many, many trips to DisneyWorld and Universal Studios.
That didn't happen.
But you know, I had a budgetmade and I had the timeline.
What do you do to combat?

Speaker 2 (06:48):
Once I like realize what I'm doing, I just close the
window, like I don't leave thetab open.
I don't think, oh, I can goback later.
I just go, oh, wow, what areyou doing?
And I close, just close the taband I just don't think about it
again.

Speaker 1 (07:06):
Because we've talked about that, you and I.
Our tabs look like.
You know the most ADD brain onthe planet, right 20, 30.

Speaker 2 (07:14):
Chaotic, yeah, because I and I'm always afraid
like if I close this tab, myentire memory and recollection
of its existence will fade offinto the oblivion.
So I must keep it open.
I must keep it open or I'mgoing to forget about it until
my computer starts running slowand crashes.
I'm like oh, that's why I didthat.

Speaker 1 (07:34):
This website is using too much energy.
We had to, yeah.

Speaker 2 (07:38):
Yeah.

Speaker 1 (07:38):
So, all right, I'm mad at that.
Well, and so that kind ofsegues or transitions us into
things that feel productive,which, for entrepreneurs and
professionals, is.
And, let's face it, if you area parent, this might or even a
caregiver for you know your ownparents or another family member

(08:01):
this can feel like a good thing, like you're really being
productive.
So I wrote down finding easierother things to do, right, so
easier other things to do.
Let's imagine, like you look atmy Trello board and if you're
wondering what Trello is, I'vedone some trainings on Trello.

(08:23):
It's an online program thatkeeps your to-do list organized
and prioritized.
So I've got my Trello board andso, if you can imagine, right,
I've got the big things that arehard to do, and then I've got,
like, the little things thatmust be done, but they're super
easy to do, right.
So think about, even if youdon't have a Trello board, if

(08:45):
you live in a house, if you livewithin four walls of anything,
it can feel so productive tohave to go clean the floors.
Instead of plan your marketingcampaign for the month of March
which is on my to-do list, bythe way right?
I literally that's what I haveto do is plan my marketing for

(09:07):
March, but Jennifer and I weretalking neither one of us are
housekeepers, so we're like notcleaning floors, but for me it
might be.
Oh you know what.
I really should go into myGoogle Drive and organize
everything.
You know, I haven't organizedmy Google Drive in a long, long
time.
Back when I owned a practice,it might have been something

(09:30):
like I need to get those filesin order, and you know what?
I haven't balanced my checkbookthis month and even though it's
only the 4th of February, right, those things that really do
matter, but they don't move yourbusiness forward.
So here's my strategy.
I don't use paper often and Imake fun of Jennifer when she

(09:52):
does, but I have gotten paperand at the top, every day I
write down big project.
So at night, when I'm shuttingmy business down, I write down
big project for the next day.
I go to my Trello board and Ithink Mark Twain called it eat
that frog.
Right?

(10:13):
If you eat the frog first thingin the morning, that's going to
be the hardest thing you do allday.
I basically write down my bigfrog and when I get ready to go
down the rabbit trails and feelproductive doing things that
aren't productive, I stop, andI've been good about this.
I don't want to call it a NewYear's resolution because it'll
get jinxed, but it has made adifference when I keep this open

(10:36):
.
I've got my music stand overhere and that piece of paper is
the first thing I look at when Istep into my home office.
Every day I look at the bigproject and so far every day I
have been starting with my bigproject and the fun thing is it
usually doesn't take as long asI thought it would.

(10:57):
It was just something that youknow.
It seemed arduous, but once Igot into it I'm like oh yeah, I
forgot, I really like to do this, like I really enjoy it.
So the little stuff is stillthere and I will probably plan a
day, probably Wednesday, when Igo through and do just little
things, but for now, putting bigproject keeps me focused.

(11:21):
Make sure that the frog getseaten before I go down the
rabbit trails.
So that's, that's mine,jennifer.
How about you?
You got another one.

Speaker 2 (11:32):
I love the subtle making fun of me there for my
paper Is that subtle.
Hold on subtle making fun of methere for my paper.
But I mean I don't, I've neverheard the frog analogy, but I
mean it makes sense, cause I, Iliterally like write to do and
then I like break it down and Iliterally every day flip through

(11:54):
and it'll say like Kate, stuff,or you know my therapy job
stuff, or whatever it is, and Ilist the priority projects at
the top.
Um, just cause I have to havethat visual.
If I don't have that visual andI try to like tuck it in the
recesses of my undiagnosed ADHDbrain, I won't, I won't, I'll

(12:14):
forget it.
I said I think I said Jamie,you text us that and I was like
I need to tell you something,but I don't remember what I need
to tell you.
But I know if I don't text you,I'll definitely forget that I
need to tell you something I'lltry to remember in the morning.
And she just tags the bag waslike.
That made me laugh out loud.
But if I don't see it, it's notthere.

Speaker 1 (12:35):
So I have to see it, and that's why I'm going to stop
making fun of you for paper,because I'm apparently the same
way.
Right, I've got Trello, I haveall my systems.
I have my flag system for myemail, I have my Trello system
for my organization.
But if I don't see it in themorning, if I have three steps

(12:56):
that I have to use to get tothat, it's going to get lost on
the way.
Right?
How many times have I textedyou on a Sunday and been like
ignore me.
I just have to get this out ofmy brain and put it into your
visual line of sight.
I mean, if I could put don'topen this and you could read
that I would, but then you'dhave to open it.

Speaker 2 (13:17):
So yeah, but yeah, it does help.

Speaker 1 (13:21):
So using paper, even if it seems counterintuitive to
using all the electronics thatwe have.
So, yeah, all right, let's goback and kind of review then.
So we've got my social mediaaddiction Then, with we taking
the app off the phone, makingsure that some other things I've

(13:43):
done in the past.
I want to add this to the listof solutions.
There is software you can buyfor your computer that actually
blocks those websites during theday, and they've been helpful.
They really have been helpfulFor me.
The other one is, if I'mtempted to find something easier
to do, I have my paper with bigproject at the top and Jennifer

(14:04):
, just review yours.
I'm trying to remember whatwere they.

Speaker 2 (14:09):
Close the tab.
Close the tab.
Close the tab immediately.
And I am a list person and Iused to get on to myself if I
made a list and I didn't markeverything off the list.
And now I realize that that'snot the end goal.
A lot of the list is just so Iremember it and I have that

(14:30):
visual representation ofwhatever the task was, so I
don't forget.
I think that's wonderful.

Speaker 1 (14:37):
And while you're saying that, actually so, if you
look off to my right, you'llsee there's a whiteboard with
sticky notes on it, right, andthat's actually a marketing
strategy.
And I resisted this forever,like no, no, no, I can make it
in Canva.
No, no, no, I can make it inTrello.
And finally my business coachsaid would you please just get

(15:00):
some sticky notes, because youask me the same question every
single time.
And I'm like, oh, so I did.
And there it is, it's right infront of me.
And it's like, once you knowthis about yourself, I mean I'll
speak to myself.
Right, I go into denial, likesurely I don't need to have it
just in front of me.

(15:21):
I mean, yes, I do, right.
And now you know, lookingaround my office, I've got my
calendar for the year over here.
I've got numbers over here.
It's just, if that's the wayyour brain works, then fly the
flag.
Just put it out there.
Do what works, do what makesyour business move, but give

(15:41):
yourself the tough love.
Be real, just like you wouldyour client, right, if you set a
timer.
Remember, last week I talkedabout literally setting a timer
for tasks, and there are thingslike the Pomodoro technique
where you hit it for 20 minutesand then you change tasks every
20 minutes.
That's gonna be really hard foryou ADD folks, because it's a

(16:04):
lot of task switching, but it'llhelp you understand really how
much time you're spending.
Right, because you dissociate alittle bit when you're doing
these things that give you thedopamine and all the happy
chemicals.
And when you plug back in andyou're like, oh my gosh, two
hours went by, I'm not going toget this marketing strategy done

(16:26):
for March, then you feel badabout yourself and we don't want
that.
So the title of thispresentation is you know, here
are the time wasters.
Stop these things today.
I mean, we're still in thefirst quarter.
We still have plenty of time tocourse correct and check those
KPIs, check those SMART goals tomake sure you are meeting your

(16:51):
goals.
Remember when we did that withChatGPT?
If you just popped in here, goback to our trainings where I
talk about chat GPT helping youunderstand if what you are doing
is actually meeting yourlong-term or even your
short-term goals, right?
So we're still golden.
We are still in an excellentspot with this Q1.

(17:14):
So I am going to hit the pauseon our meeting here so everybody
can ask questions, and here I
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