Episode Transcript
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Claire (00:00):
Welcome to season two of
the elevate with grace podcast,
for women who were short on timeand long to take steps, to
create success on their ownterms.
This podcast is here for womenwho feel overworked,
underappreciated, and stuck inthe constant swirl of spinning
plates.
We take the plethora of Intelout there and curate it into the
(00:20):
highest value insights.
We combine it with our livedexperiences to offer bite-sized
actionable tips so you can lookback at the end of this quarter
at the end of this year, knowingthat you were working towards
achieving success on your ownterms.
Miranda (00:35):
Welcome back for part
two of our time and boundary
series.
is Miranda.
And with me is my gorgeousco-host declare.
This is part two of ourexecuting on boundaries and time
management.
Like we did last pod forboundaries.
We're exploring how we make allof those all important time
management changes to improveour quality of life.
(00:57):
starts with examining ourmindset, our key tips and tricks
to help find your groove in thisspace and acknowledgement that
these things take time to test,to trial, to adjust until it's
right for you.
instituting these boundaries andtime skills.
We give ourselves one giant stepcloser achieving our goals
therefore walking the path toachieving success on our own
(01:18):
terms.
Claire (01:19):
It's great to be back I
am glad that we made call to
split boundaries and timemanagement tips and tricks into
two different parts.
I think that exploring theboundaries like we did a
fortnight ago I was aninteresting space because there
is.
Strange dichotomy of what weourselves and its foundations
around relationships.
Our action challenge aboutpracticing and looking at.
(01:41):
The way is that we want to maybetweak our planning around
creating boundaries that providemore energy for us.
So elves.
Is a really important thing forus to be exploring.
I think.
Time management from theboundary exploration.
And what I like about timemanagement tips is that they're
a little bit morestraightforward.
(02:02):
There's a lot of extra tips andtricks that we can.
Draw from all of the researchand the amazing work that's been
done, and we can work out whatapplies to us, so looking
forward to diving into that withthe healthy boundaries
exploration that we're allcurrently doing.
As we chat through some of thetips, tricks and hacks over the
next 20 minutes or so for how weget laser sharp.
(02:22):
With managing our time and alsoour energy.
We'd like for you, to keep ouraction challenge for this pod
front of mind.
Hopefully over the last month orso, you've been experimenting
with our action challenge ontracking your time over the
week.
To understand where it reallygoes along with taking some
notes on your energy levels.
When you're feeling quite burntout or drained at the end of
(02:43):
each day.
And when you're feeling moreupbeat and energized, This will
be helpful as we embark on thispod's action challenge, which is
to choose one of the timemanagement tips and hacks.
We're going to be talking abouttoday and put it into action.
So that with the boundarysetting, activity you did in our
last pod, you'll be able to getmuch more laser focused with
(03:05):
your time and ensuring thatyou're spending it on doing the
things you need to do to createthe life you want for yourself.
On your terms.
I've been reading a great bookthis week.
It's called the one day refundby Donna George.
the main premise of the book isabout all about budgeting your
time, so that you're in the zoneof adaptive capacity instead of
(03:26):
surge capacity.
And I founded.
really.
of thinking about.
Where we've all got to in termsof a burnout space, how many
people were feeling burnt outafter the last couple of years
of COVID.
Donna talks about We've oftenget ourselves into working at
surge capacity all the time.
So I am operating at a hundredpercent.
(03:48):
We've convinced ourselves thatwe need to operate at a hundred
percent in this world where,there's continuous signals.
And if we want to be achievingand winning at life, like we
need to be burning the midnightoil and doing a thousand things
at once.
And she also talks to the factthat it can be addictive to
because we can feel a level ofself-importance that we're
helping people.
(04:08):
And, it can actually be hard tounwind it when we get into that
space.
What she talks about is the oneday reform is we should be
operating at 85% we should beleaving a 15% gap in a week.
A month out here.
It's basically one day a weekthat we should be using that
time to have thinking space,being space, having the
(04:30):
flexibility and just thoselittle gaps.
So we can pivot from one thingto another so that we're not
running with such a short fewyears that you've one tiny thing
goes wrong.
Like we lose our keys or the carbreaks down, there's a knock on
effect for the whole day andthat can impact the way that we
feel about stuff.
So she's encouraging us toreally add 15%.
(04:50):
Into our week.
And she describes that ascapacity in the sense that it
gives us the ability to think weget some space to really adjust
ourselves.
external anticipated orunexpected stresses.
and then we're just reallyoperating much more from a sense
of feeling calm and in control.
Miranda (05:09):
I definitely want to
check out that book.
what a great way to set up thistopic so often we're just trying
to get more out of time and,time is that resource that we
all have equally.
some people seem to do more intothat.
And I think maybe this book isin onto something there where
it's more about the quality thanthe quantity and giving yourself
that pause.
Claire (05:27):
got two other books
called the 25 minute meeting and
the first two hours.
So I'm definitely going to checkthem out as well.
The one day refund.
Came from her thinking aboutmissing the commuting time.
As people are not commuting inand out of the office half,
would you be using that time?
To work towards your goals towork towards your vision, to
make sure that we're creatingthe lines that we want.
(05:47):
So I thought that was great.
A couple of podcasts ago Ibrought up the Atlassian article
that talks to how bad it can beand how there is diminishing
returns for organizations andpeople are working more than 40
hours a week.
So once you hit the 50, 60, 70hour a week, there's a lot of
evidence does the hate it.
That's not.
(06:08):
anything for the organization?
The individual is.
Health consequences, I think myphone algorithms must've picked
up on that.
It threw back to me HBR article.
Called the research is clearlong hours backfire for people
and for companies.
interesting thing about thisarticle is it talks to the
various narratives we hear onoverwork and why we work long
(06:31):
hours.
Does the vision of where we weregoing.
And it was because our bossestell us two or at.
The current culture that if wewant to be seen and get
promotions, get pay rises, thenwe must buy into it working
those long hours for ourorganization as.
Signaled by management.
The second narrative is thatwe're all just flotsam.
(06:51):
to the macro economic forces andwe have a little control over
the powerful combination ofdigital technologies, economic
incentives and corporateculture.
And so It's out of our control.
Then the third is the narrativethat looks at our psychology and
in this one, It's that we locktoo many hours because it's
actually a mix of our innerdrivers.
(07:12):
It's like ambition, greed,anxiety, and guilt enjoyment,
pride.
The towards short term rewards,a desire to prove we're
important.
Over developed sense of duty.
so it's all about this internalpsychology and Miranda, we have
been talking a lot in the lastfew podcasts.
About it's all of that.
a big blend of all of that.
(07:33):
I liked what the article put atthe end, which is rather than
ask the question as to who's toblame, is it our bosses?
Is it ourselves?
Is it just, the model around us.
article proposes Rethink aboutdoes all this overwork actually
work?
And the clear data point says itdefinitely does not produce
better results.
So this is a great thing to, forus to be having in the back of
(07:54):
our mind.
as we're going through our tipsand tricks of time management.
That.
All of this overworked doesn'tproduce better results.
So then question is, why do wekeep doing it?
Is it that we just buy into thatthere's any benefits of not
overworking?
Or could it be somethingstronger than maybe when you
combine economic incentives,authority, figures, and
(08:15):
psychological needs.
You end up producing a cocktailthat's simply too intoxicating
to overcome.
Miranda (08:21):
There's some quite
difficult points here where we
start questioning our internalmotivations now ego, as opposed
to this big authoritarianfigure, that it's their fault.
As you've said all of the aboveare going on right now.
We can certainly change ourinternal motivations and how we
show up also change theconversations we're having with
those authoritarian figures.
(08:42):
And this is the time I really dofeel like we are on this
exciting cusp that is going tolead into a new way of working.
Everyone listening to thispodcast you and I get to adapt
to this new way of change.
It sounds new industrial era.
It's the workforce.
Creating a work-life balancethat hopefully we all get a lot
more value out of valuesomething that's really showing
(09:04):
up in this space for me in theresearch.
So I think there is this broadconsensus.
In the time management spacethat we're just not valuing our
time enough.
and in this you've got on aDonna trends.
I've got an Laura Vanderkamtrend..
She writes a lot in this space.
There's I know how she does itis a book and this is another
one.
One 60 hours.
Put an example in, from BarackObama asked Teresa Daytner how
(09:29):
she was able to do it all.
She has six kids.
And this massive corporation.
her secret was around valuingher time.
She knew that her time was worthmore than money.
And then her time was thisfinite resource.
And therefore she's putting herfocus on.
Do I value these, does this addvalue to my work, to my family,
to myself.
(09:49):
And if it doesn't.
No.
Thank you.
Which is pretty amazing.
So I feel there's a real mindsetshift around this I certainly
don't think I'm valued orrespected my time.
Like I have my money and notgiving it so freely he's quite a
big one.
So for those that identify withlike pleasing, yes people
perfectionist type ofpersonalities.
This is a tough one to overcomebecause I think we've freely
(10:09):
been giving our time to thosewill last much kind of criteria
or equations.
valuing it like you do money, Ithink is going to really change
that conversation.
And I guaranteed.
You're giving away your time totasks.
your phone and to people whohaven't answered from you.
I think it's really important.
Claire (10:26):
That whole value pays
and knowing what's important to
yourself keen all of this.
I've had a look a couple of theLaura Vanderkamp things.
And do you think she's anexcellent resource on time
management?
Got a couple of really goodfemale thought leaders in the
space that we've mentioned sorecommend checking out some of
this stuff, because lots ofpractical examples bringing it
(10:48):
all to life as well as tips andtricks to put it into class.
We've also got to be careful ofthat compare and despair.
So we see on social media, howeveryone seems to be doing it
all in and having it all.
maybe we're getting a bitdistracted with I want to
achieve having more, maybethat's the life I should be
looking for, as opposed toreally thinking about
internally, what do I want formy life?
(11:11):
What's important to me.
What am I key value is What'sthe one thing that I want to get
done because I think we can getso distracted by what everyone
else is doing.
Sometimes we really need tobring it much more.
Internal.
I'm really starting to thinkwhat does success look like?
On my turns.
And then I think that you getmuch more laser focused about
how you're spending your time.
(11:31):
But it's a good example abouttreating time as a.
more precious resource then.
Our money.
Miranda (11:38):
Absolutely.
And Emma Isaacs it's actually agreat one in terms of time
management as well.
talks about four buckets andnever being able to actually do
all four buckets at one time.
So her focus was on making surethat.
She focused on her work and herfamily bucket.
And the social bucket and thefitness.
It could wait different times inher life or different seasons
when that became the priority.
(11:59):
the other one that I picked upout of this book is.
Based on the title that you have168 hours in the week.
hours is quite a lot.
So if we start to track our timeand there's a lot on, in a lot
of these titles, not just Laura,Amanda can spend a lot of the
thought leaders in the timemanagement space.
That you have to track your timeto really understand where it's
(12:21):
going.
And I did speak in the first onethat there was really
interesting study where peoplewhose both that they were
working 50, 60 hours wereactually working so more 35 to
40.
So probably again, back to that,conscious, really dedicated work
versus trying to push yourselfto work when you're just not on.
instead of giving yourself thatpull was giving yourself that
(12:41):
the one day refund, actuallylistening to your body,
listening to your brain andgiving yourself that time when
you needed it.
And so that, of course it goeson to spell out is 1.8 to 2000
working hours a year.
we just work a standard eighthour day accounting for public
holidays of four weeks.
So if we have the mindset thatwe have enough time, achieve
(13:02):
everything we need.
we need to invest our time whereit matters the most that we need
to invest our time where it'svalued for us, where we value
it.
I think we'll make a really bigmindset shift.
So let's get into some tips andtricks on how we can make this
happen.
Claire (13:15):
Two books that I think
are great, that I've got a lot
out of from time managementperspective is the one thing
with whatever few times.
And also eat that frog is got abunch of like great little tips
and tricks.
Miranda (13:27):
The ones.
Referred to often, it's beenaround for a long time, but
completely relevant even now.
Like it's such a good concept.
Claire (13:34):
I think what I like
about those is that there is a
lot of things that you can startjust putting into play.
experimenting with prettyquickly.
I think one of the things thatthey both talk about is the
needing to prioritize your todos and In our first podcast on
this series, you gave somegreat.
I context around to do lists andhow the mental load that if
(13:57):
you've got a to-do list ofthings that most of us don't
even tick off the majority ofthem, we want to feel like we're
taking off.
But the fact that they'resitting in our mental low takes
up a lot of brain capacity.
Talk to that in eat that frogand the one thing.
Both.
Books talk to needing toprioritize how to do that.
They're not all equal.
the one thing book it's pack onthis is it.
(14:18):
You take the top 20% of yourto-do list and you just scrap
the rest.
And then you take from that 20%you take the 20% of that and
scrap the rest.
of that and scrap the rest.
Like you end up with one or twothings on your to-do list that
you must do everything else is.
Not really going to turn thedial on anything.
(14:39):
So you can just forget about allof that.
The eat that frog does a similarthing, or it's basically saying
rank your.
do list as an a to E priority, abeing top priority all the way
down to a Into what needs to bedone.
Look in my mind.
I think you can do that.
First, then I liked the onething idea, which is just gets
rid of the 80% and the 80% Andit's.
(15:02):
I was really nicely to what youwere saying a few weeks ago
which is all of that in ourmental load.
And this is not serving us atall.
So I thought that was quite agood trick.
Miranda (15:10):
That's definitely been
something I've been implementing
since learning about the sideeffect, which was.
don't want to hold onto this andthe mental load.
So what are those priorities?
And another tip in that regardis calendaring not to doing
listing.
So working out what those topfive priorities are, what those
top couple of things are andputting them in a calendar.
they're not important enough togo in the calendar.
(15:31):
They're not on your list.
So they're not that in themental load.
Claire (15:34):
Yeah.
That's good.
think the other thing that I'mvery proud to talk about as well
is.
And we talk about this a lot,you need to first have your
plan.
You've gone.
what does success look like foryou over the next 12 months?
What's your purpose?
What's your one word?
What's your values that you'resticking with?
It needs to have that.
Because otherwise, how do youknow how to prioritize stuff?
(15:56):
Season episode four, we havesome great packs for how to get
Crowley on what the.
It's the done is better thanperfect thing.
Start with out Renee brown tohim just to get the best.
As to what you want.
To achieve in the next quarterWhether you can do a year, all
the way up to five years isgreat.
If you can do it.
Even if we just have a vagueunderstanding, always going to
(16:18):
be able to tweak and change thataround.
But having that plan and thosegoals in place.
A very high level.
It means that you can do thatprioritization piece.
I think that's key to.
Other thing.
We want to talk about, andthere's a fifth bit of
information out there.
This concept of managing timeversus energy.
(16:38):
There was a great, how I workpodcast episode with Kate
Morris.
Kate Morris is the Adore onlineBD platform.
Australian female entrepreneurs.
In February, 2021, the how Iworked podcast head and it was
where she was talking about.
Tips on how she managed herenergy when she was on a.
(16:59):
Week of 12 hour back-to-backZoom's incredibly locked down.
Cause she was doing investor tolaunch a door beauty.
The ASX.
And there was no way around it.
So she had to do these.
This four week of back to backsIn preparing for that to make
sure that she can keep herenergy levels up a couple of the
tips and tricks that she gaveYou need to keep your why.
(17:21):
First and foremost.
In your mind and so she had ina.
Post-it note sitting there, areally simple why.
So she was reminding yourself ofhow to keep it energy.
She found that was good.
the other thing was knowing yourvalues.
When you're living into yourvalues, it means that you got a
lot more energy happening.
When you're trying to squeeze ina lot of stuff.
(17:42):
I work on their savior.
If you're working in that searchcapacity mode.
Having an understanding of whywhat's important to you and your
values behind it.
It really does help when you'retrying to.
Do your time managementstrategy.
Miranda (17:53):
I'm so glad you've
mentioned energy.
This one came up for me a lot inthe research and we did ask in
the action challenge.
For you to try to track bothyour time and your energy,
because it can be one of yourbiggest challenges to managing
your time.
think we underestimate how muchtime we invest.
In energy, sucking tasks orsucking vampires.
(18:15):
lifetime tracking, tracking yourenergy can help you uncover
those people that are suckingyour energy those tasks or those
meetings that are just notserving.
sometimes you've still got to dothem.
at least if you're aware ofthem, You don't then try and
schedule your next thing to be.
The most important thing youneed to do in your day.
Schedule a walk, schedule, anuplifting meeting with somebody
(18:37):
that really lives here.
Energy.
So that awareness on energy canreally help you uncover.
are you procrastinatingsometimes?
Why you get stuck in that?
That loop where you just can'tseem to make yourself move.
Move to the next task.
And generally it's becauseyou've just done something
that's really such that energy.
The tip you've just said about,Kate Morris and keeping that
(18:57):
value in front and center is whyvision boards are so important.
being able to have that pauseand go.
Yep.
Okay.
my energy.
It's on the board.
I can draw from that.
I can use that to lift myself upand to get onto that next task,
a quick walk and a little bit ofnature is also a really good tip
here restore your balance andmake sure that you are ready to
(19:18):
take on those next challenges ofthe day.
that's your flows into thatfinding flow state time when
it's uninterrupted.
you can just write, or you canjust think, or you can create,
or you couldn't plan withoutinterruption.
And it feels like you've justdone a week's worth of work in
two hours.
And it's an amazing state andit's so hard to get into.
(19:39):
And I do believe we very rarely.
our flow state anymore.
So incorrect time hacking triviato maybe lock yourself away in a
library or a meeting room orsomething.
With a little note that justsays, I just need to focus.
And the one thing actually talksto that flow state, just having
that really set, concentratedtime.
Second really making sure thatyou're focusing on those
(20:01):
important tasks when you've gotyour time.
I'll have to look up the studyand I'll put it in the show
names.
apparently we have the mostamount of energy at eight
o'clock in the morning.
Getting those most importanttasks done.
First thing, so even if you'rein the car maybe recording on
like a voice recorder on yourphone those notes or some of
those thoughts to help you sothat when you hit the ground
running, you've got thatimportant task.
(20:23):
Sort of half completed, causeyou've done a lot of the mental
thinking around that.
Time blocking is another greattip.
Trying to group your tasks sothat you're not just continuing
to go back and forward, actuallytime blocking so that you do of
your updates, maybe at one timeor all of your reporting at one
time even meetings, sometimes itcan be good to get a whole stack
of meetings done at ones thathave one flow.
(20:45):
that then you feel like you'regetting twice as much done, but
you're also able to then switchinto the work.
Distractions and interrupt.
and interactions.
I, one of the worst things thatwe can do for our time
management, so interruptions areconsidered to be over 20% of the
time stuck that peopleexperience in a Workday.
probably where we are notgetting that eight hours and not
(21:08):
getting to finish those tasksnow to do list and the
interruptions that come in.
Claire (21:12):
think the interesting
thing with that, cause It's a
bet using all of those.
Tools at your disposal, like theof you just check emails twice a
day.
Or you time blocking.
And ratings or you.
sure you turn your notificationsoff.
So I think one of my things thatI'm focused on and become a bit
of a bugbear is in the virtualmeetings.
(21:33):
should be paying attention.
I think, as people are becomingexhausted, it can be easy not to
be present in a virtual meetingand you have there and you have
to read something else or you'rehaving the meeting and half
checking your emails.
None of that is great for ourenergy or time for productivity.
And so I think, using thosetools of do not disturb.
So your messenger, isn't pingingyour phones, not pinging your.
(21:56):
Emails turned down.
I think.
hard for us to do, because Ithink we actually locked being
distracted because the focuswork is hard.
But from an energy perspectivetime management.
50.
There's so many tools out therefor putting, do not disturb one
stuff and focusing on the onetask and time-blocking stacking
your day in a way that thatyou're able to get focus, work
(22:17):
done, and.
Love your collaborationinteraction work done.
Being very deliberate about.
If I'm on.
If I'm setting up a few hours ofzoom meetings, I'm present for
that three hours.
I was 30 minutes, 30 minutes.
AMLs are turned off.
I'm not doing anything I'mpresent then I've got an hour to
check my emails after that.
And all of that time blocking, Ithink.
(22:37):
We get older, you so muchgreater.
I know that I've got to do muchbetter at it, but the tools are
there.
We just have to use them.
Absolutely calendaring will helpas well because of got dedicated
time booked in your calendar forthat important work.
And it's have with yourself.
that's one of the other thingsthat we do not do very well is
actually keep those calendarappointments with ourself.
(22:58):
So if it's on a, to do list,you've got no chance.
I think even in a calendar, haveto get really good at valuing
our time and making sure that wedon't schedule.
over our tasks or let peopleinterrupt during our time.
People wouldn't interrupt you ina meeting.
need to set that boundary thatthis time, if it's not
important, if it's not like theworld's crashing down, I need
(23:20):
your attention let you have thattime booked in your calendar and
come and see you when you've gota free spot in your calendar.
If they do need to make aninterruption or.
May even educate a boundary thatthey book a little note in your
calendar and that says come andsee me when you're free.
So we can still use those teamstools, even if we're in the
office to try and help tomitigate some of those
interruptions.
(23:41):
us to get out important work,then how urgent work done them
into the calendar and keepthose.
with ourselves.
We would not keep somebodysitting in a meeting room.
Without us and we shouldn't doit to ourselves.
Probably the only thing that Iwould add to that is.
a trombone at the very beginningof the week, which I do like
nine o'clock to 10 o'clock everyMonday morning, I've got one of
(24:01):
your top three things now.
That you're going to do thisweek, and then you're looking
at.
week ahead.
And I've got a similar one on aFriday afternoon where I
basically take myself out forcoffee.
And I just think about what howdid I go with my weight behind?
That one out of the beginning ofthe week to set what's the one
thing or the two things, or thethree things, max, what are the
(24:21):
1, 2, 3 things in there?
That if I do them, my life willbecome easier or everything else
will be unnecessary.
And I think having that priorityset at the beginning of the
week, and then reflecting onthat and moving that forward.
I think the two time block helpsthat you need to do about the
planning and the retro at theend of the week, that's really
make.
Miranda (24:40):
I love that you take
yourself out to coffee at the
end of the weekend reflect.
I think a lot of people can dothe nine to 10.
Set up the week.
One of my objectives, I thinkvery few of us actually take the
time on a Friday to have acoffee and reflect.
And to maybe pull out what didwork, what didn't work.
Hopefully we can all start tobring that into our world.
Claire (24:58):
Being mindful about our
time and our listeners' time, I
think it's is a great spot to bedrawing our podcast episode to a
close.
I just want to do a quick recapof the action challenge for this
pod.
Which we spoke about at thebeginning.
And it's to pick one of the timemanagement, hacks, tips, and
tricks that we've exploredthroughout the podcast.
And strongly recommend divinginto some of the books that
(25:19):
we've called out or pick onethat you think might be most
valuable to you.
And put that action.
Into your week's going forward.
We look forward to hearing abouthow everyone goes with that in
our next pod episode.
Speaking of our next pod.
I am pretty pumped for itbecause it's book review time.
It's our first book review forseason two.
(25:40):
And we will be reviewing.
Own it by Sally Krawcheck.
Sallie Krawcheck is the formerhead of bank of America's global
wealth and investment managementdivision.
And she's currently the CEO andco-founder of Ellevest.
Which is a digital financialadvice company in the U S
specifically for women, whichyou launched in 2016.
(26:02):
In fact, just a couple of weeksago, Ellevest raised$53 million
in funding.
Which was back to largely bywomen led investors.
It's pretty exciting stuff.
For me specifically, because aswe know, I'm very keen on
financial independence forwomen.
And so I'm a big fan of Sally's.
In her book own it, that we'llbe reviewing in next pod.
(26:24):
Sally gives a bunch of greatadvice, strategies and real life
examples from her ownexperiences in the corporate
world.
And more recently as anentrepreneur.
On how to succeed in thebusiness world today as a modern
woman.
It's got a lot of great,inspiring and easy to understand
financial tips to, for women tohelp us close the gender
(26:45):
imbalances around our investmentgaps, our pay gaps and our
retirement income gaps.
So I am extremely excited forour upcoming podcast.
And talking all about owning it.
a couple of weeks time with youMiranda.
Miranda (26:59):
As always we've put all
of the curated content and
quotes we've mentioned today inthe pod episode notes.
So you can check them out overthe next week or so and dip into
some of the stuff that resonateswith you and will inspire you to
take small, actionable steps foryour own success journey.
Also check out our website,elevate with grace.com.
You on would love you to hoponto our Instagram and give some
(27:20):
notes about how things are andwe'd love, love, love to hear
from you.
If you want something morepersonal, please send us an
email to elevate withgrace@gmail.com.
Can't wait to try it again.
In a fortnight's time.
And thank you so much forlistening.
Thanks