June 10, 2022 • 11 mins
In This Episode:
Dr. Stacee and Dr. Caitlin chat about their favorite Google tools..part 2!
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Transcript
Episode Transcript
Available transcripts are automatically generated. Complete accuracy is not guaranteed.
Dr. Stacee (00:03):
Welcome to #IVETSOHARD technology and
workflows that really work thenot so serious podcast for
seriously busy veterinary teamsbrought to you by Vet2Pet
Dr. Caitlin (00:13):
Listen for quick fun interviews with veterinary
professionals, who've retrievedand actually held onto their
sanity, happiness and success bylearning a few new tricks and
embracing efficient processesthat actually work.
Dr. Stacee (00:26):
I'm Dr.
Stacee Santi
Dr. Caitlin (00:28):
And I'm Dr.
Caitlin Dewilde,
Dr. Stacee (00:30):
And this is #IVETSOHARD We had such a huge
response to things that we loveabout Google.
We decided we better do part twobecause we can't fit all of
Google's benefits into oneepisode and they still haven't
sent us a t-shirt so, or like amug or anything.
(00:51):
So we're still going for thatstill trying.
All right.
So let's keep on with Google.
There are several things thatyou guys might not be aware of
that can really make your lifeeasier and allow you to manage
your work and get things doneand actually be productive and
(01:11):
not feel like you've left abunch of sticky notes in random
places, uh, on your desk and inyour house or in your pocket.
so let's hit'em.
The first one for us is acentral repository for like
everything.
And that is the Google drive.
So I like to think of Googledrive as the modernized Dropbox,
(01:32):
is anyone even using Dropboxanymore?
Dr. Caitlin (01:35):
Probably not because they're probably got
tired of them yelling at themthat they needed to upgrade
their storage and threatening tonot let them have their files
back.
Yeah.
Google drive.
Doesn't do that to you.
They're just like, no,just use it.
Yeah.
Now I don't know what they'redoing with the things you store
in Google drive.
So I will say don't put all yourpasswords to every bank account
(01:58):
you own and Google drive, butit's perfectly fine.
If you want to, you know, savethose CE articles or maybe you
wanna central repository tostore your last performance
review you did of your employeeand you make it a private file.
Uh, these are great uses forGoogle drive.
Yeah.
At my clinic, we have, you know,our drive, right.
(02:20):
We have a shared drive thateveryone can access.
Um, but then we have a sharedadmin drive that only that admin
can access, but we will uploadall of our, you know, uh,
receipts into one.
We have another one that's justfor, um, all of our social
media, like our, a, our brandkits, all of our assets and
logos are there.
(02:41):
We have one that has everyone'sbios and the team photos, and
it's all, all able to be shared.
The nice thing is too, like wecould share it outside.
Right.
I can send a link to the websiteguy if we need to.
Um, so I think from a sharingstandpoint, super handy, you can
access it on your phone oremail.
And the other thing I love ifyou're using a Gmail or G suite
(03:03):
do workspace, whatever you wannacall it, you can actually add
things to your drive, like rightfrom your email.
So you don't have to likedownload them and then go to
drive and upload it into theright place, pretty select.
And they have an app.
So you can do all this from yourphone as well.
So exactly.
I love my apps.
Geez.
Do you like this?
I wasn't really sure about that.
(03:24):
Okay.
The second thing we love aboutGoogle is dark sand sheets.
We're big freaking nerds.
Seriously.
I have literally thousands ofdocs and sheets from, I mean my
own business, but even for theclinic too.
Um, the reason, so if you everheard somebody say Google docs
(03:45):
or Google sheets, Google docs isMicrosoft word.
Uh, Google sheets is Excel.
Okay.
So, but it's better becauseinstead of like a hoping that
whoever you're sending stuff tohas the right version or has
word, like, I, I, I have thishappen all the time.
People don't own office anymore.
(04:06):
Or if they're trying to openthings on their phone, sometimes
it doesn't open.
If you don't own Microsoftoffice, you're kind of screwed
to open a word doc.
So anyway, anyone can look atthis, right?
Google docs are sheets.
They also can be updated in realtime.
So like right now I'm takingnotes to put in our show notes.
Stacee has it open on hercomputer.
I have it open on my computer.
(04:27):
We're both typing in it.
And it's real time.
It's automatically saved.
It's easily shared and we canaccess it later from our phone
or anything.
Well, it brings back like mypast anxiety when you would be
typing a massive document, Iforget to save it.
oh my God.
(04:47):
Yeah.
I love the automatic save.
And honestly now, so I have, youknow, drive for the clinic.
I have drive for the social DVM.
I use a personal drive and Iactually do pay extra for that.
And I have it back up.
All of my that's actuallyanother service Google photos,
but my phone backs up intoGoogle photos and I have it
automatically save everythinginto my drive.
(05:08):
And my husband's a photographer.
So we have like a bajillion and7 million photos.
And so they're all in there likeby year.
Oh, amazing.
Stephanie (05:19):
#IVETSOHARD is brought to you by Vet2Pet, Hey
guys, this is Stephanie Gossfrom the uncharted podcast.
And I wanted to take a quicksecond to share with you three
of my top reasons for usingVet2Pet in my clinic.
We've used them for years.
And I love the fact that itbrought a lot of the client
communication platforms that wehad previously been using in
(05:42):
separate individual servicesinto one, easy to use dashboard.
My team goes one place and theymanage so many different client
communications.
And I absolutely love makingtheir jobs easier.
And the clients absolutely loveusing Vet2Pet because they love
being able to scheduleappointments.
They love being able to send usa picture when they're out of
(06:03):
their pet's medication and knowthat we'll send them a push
notification back as soon astheir meds ready for pickup.
So if you've not checked outVet2Pet, you should visit
vet2pet.
com/Ivetsohard.
And you'll get a free gift fromthe team at Vet2Pet when you
demo the platform.
Dr. Stacee (06:23):
So our third one, you guys is something you may
not be as familiar with as docsand sheets and drive, but it is
the Google jamboard.
And I learned about this workingwith, um, an outside marketing
service.
And then I had to show youCaitlin right away.
So jam board is the ability touse sticky notes in like a
(06:45):
virtual setting.
So everyone can grab a stickynote and like, stick it on the
board from you share a screen,you can do this in a team
meeting.
You can do this.
Um, if you're virtual, even onzoom, but one thing that's
really good is if you're in ateam meeting, even if you're in
person and people have theircomputers there, you can share,
(07:06):
you can collaborate, you can,you know, share your thoughts
and ideas.
And I find it to be almost likea safer space where you feel
more inclined to like, get yourown ideas out of your head
versus like, uh, when you'rebrainstorming with a group
verbally, you know what I mean?
Like sometimes people like memaybe dominate the conversation,
(07:30):
but other people are quieter andthey have great ideas.
And so using jamboard really,really brings the, the best out
of everyone.
I think, I think so too.
And I think, um, we've actuallybeen using these for staff
meetings.
So we do not make the people whoare off come in for our staff
meetings, which I think you andI have talked about before,
(07:52):
because that sucks when you haveto, but we put everything
in a jam board and they're onlyfive categories.
That's amazing.
Yeah.
So then they, they know whatcategory to add it to.
And so if they have a topic thatthey wanna discuss, that's how
we add them to our agenda.
But we also try to keep it ontrack and you can't fit a ton of
(08:17):
things also in a note.
Dr. Caitlin (08:19):
So that's a key thing too.
Nobody can like write out theirrants at a time and you can read
the writing, right?
Yes.
Also nice.
So big fan of jamboard.
I actually use it, um, now,because I'm so visual.
So if I am planning somethingout with a client, a marketing
client on the phone, or on zoom,I'll share my screen and just do
(08:41):
a jamboard and I'll be like,okay, let's do this for social
media.
Let's do this for website.
Let's do this for email.
Let's do this.
And just from a visualstandpoint, I think it's easier
for me to like bucket things andthen them to see kind of
visually how it's gonna lay out.
So big fan.
All right.
Let's talk about Google chat.
Yeah.
I love Google chat because thisis an alternative to slack and
(09:04):
it's actually, they made someupdates recently that are very,
very good.
Dr. Stacee (09:08):
So you can have different groups in Google
chats, kind of like Microsoftteams.
If you will, you can have thatdirect communication.
You download the app and you cansend chats.
So it's a great way for teams tocollaborate and communicate.
Um, that just makes you morestreamlined.
Yeah, I think when we had thatwebinar, not that long ago about
(09:31):
communicating with your remoteemployees, uh, several clinics
mentioned that they were usingGoogle chat.
So I'm gonna have to experimentwith it a little bit more, but
we are kind of diehard slackusers over at my practice, but
doesn't mean that there's not abetter alternative.
So I will say that Google chatis easier than slack.
So if you're looking to dip yourtoe in the water and slack seems
(09:53):
a little overwhelming, cuz Ithink kind of it does.
If you're a new user, you mightfeel more comfortable trying
Google chat first.
Dr. Caitlin (10:02):
Good advice.
I like it.
Okay.
Uh, our last for today, cuz Ithink we could keep going, but
our last Google feature, uh, orGoogle program we like is Google
meet and Google meet isbasically zoom, but you can
start a meet from your calendar.
You can schedule meet, you canum, just call someone.
(10:26):
And I, I like it from thestandpoint of, I don't have to
like set up a meeting or start azoom and then send somebody the
link.
Like I it's just integrated.
If you're using Google calendarinvites, it's an automatic
integrated service.
You actually have to turn it offif you're using zoom instead.
Um, but they're pretty, prettyhandy.
(10:46):
They're 50 minutes.
And I also appreciate that.
They give me a warning when Ihave five minutes left in my
meeting.
So it's kind of like an embeddedFaceTime.
Dr. Stacee (10:55):
Yeah.
It's great.
There's so many things Googledoes.
They just seem to know what wewant and make our life easier,
man.
We're really freaking nerdsdude.
The same.
next.
I'd like to see Google lunch,Google dinner and Google coffee,
Google breakfast.
(11:15):
That would be great.
I would totally subscribe tothose services.
All right guys.
Well, hopefully we've inspiredyou to love Google as much as we
do.
We look forward to seeing youhere next time on#IVETSOHARD.
Now you guys just go out there,have a great week and we hope
you crush it.
Thanks for joining us fortoday's episode of#IVETSOHARD
Dr. Caitlin (11:38):
Don't forget to head over to IVetSoHard.com to
download our top five takeawaysfrom this episode, we'll see you
right back here.
Dr. Stacee (11:46):
Same time, same place next week
Dr. Caitlin (11:49):
Until then here's to putting your technology to
work for your practice.
Welcome to #IVETSOHARD technology and
workflows that really work thenot so serious podcast for
seriously busy veterinary teamsbrought to you by Vet2Pet
Dr. Caitlin (00:13):
Listen for quick fun interviews with veterinary
professionals, who've retrievedand actually held onto their
sanity, happiness and success bylearning a few new tricks and
embracing efficient processesthat actually work.
Dr. Stacee (00:26):
I'm Dr.
Stacee Santi
Dr. Caitlin (00:28):
And I'm Dr.
Caitlin Dewilde,
Dr. Stacee (00:30):
And this is #IVETSOHARD We had such a huge
response to things that we loveabout Google.
We decided we better do part twobecause we can't fit all of
Google's benefits into oneepisode and they still haven't
sent us a t-shirt so, or like amug or anything.
(00:51):
So we're still going for thatstill trying.
All right.
So let's keep on with Google.
There are several things thatyou guys might not be aware of
that can really make your lifeeasier and allow you to manage
your work and get things doneand actually be productive and
(01:11):
not feel like you've left abunch of sticky notes in random
places, uh, on your desk and inyour house or in your pocket.
The first one for us is acentral repository for like
everything.
And that is the Google drive.
So I like to think of Googledrive as the modernized Dropbox,
(01:32):
is anyone even using Dropboxanymore?
Dr. Caitlin (01:35):
Probably not because they're probably got
tired of them yelling at themthat they needed to upgrade
their storage and threatening tonot let them have their files
back.
Yeah.
Google drive.
Doesn't do that to you.
They're just like, no,
Yeah.
Now I don't know what they'redoing with the things you store
in Google drive.
So I will say don't put all yourpasswords to every bank account
(01:58):
you own and Google drive, butit's perfectly fine.
If you want to, you know, savethose CE articles or maybe you
wanna central repository tostore your last performance
review you did of your employeeand you make it a private file.
Uh, these are great uses forGoogle drive.
Yeah.
At my clinic, we have, you know,our drive, right.
(02:20):
We have a shared drive thateveryone can access.
Um, but then we have a sharedadmin drive that only that admin
can access, but we will uploadall of our, you know, uh,
receipts into one.
We have another one that's justfor, um, all of our social
media, like our, a, our brandkits, all of our assets and
logos are there.
(02:41):
We have one that has everyone'sbios and the team photos, and
it's all, all able to be shared.
The nice thing is too, like wecould share it outside.
Right.
I can send a link to the websiteguy if we need to.
Um, so I think from a sharingstandpoint, super handy, you can
access it on your phone oremail.
And the other thing I love ifyou're using a Gmail or G suite
(03:03):
do workspace, whatever you wannacall it, you can actually add
things to your drive, like rightfrom your email.
So you don't have to likedownload them and then go to
drive and upload it into theright place, pretty select.
And they have an app.
So you can do all this from yourphone as well.
So exactly.
I love my apps.
Geez.
Do you like this?
I wasn't really sure about that.
(03:24):
Okay.
The second thing we love aboutGoogle is dark sand sheets.
We're big freaking nerds.
Seriously.
I have literally thousands ofdocs and sheets from, I mean my
own business, but even for theclinic too.
Um, the reason, so if you everheard somebody say Google docs
(03:45):
or Google sheets, Google docs isMicrosoft word.
Uh, Google sheets is Excel.
Okay.
So, but it's better becauseinstead of like a hoping that
whoever you're sending stuff tohas the right version or has
word, like, I, I, I have thishappen all the time.
People don't own office anymore.
(04:06):
Or if they're trying to openthings on their phone, sometimes
it doesn't open.
If you don't own Microsoftoffice, you're kind of screwed
to open a word doc.
So anyway, anyone can look atthis, right?
Google docs are sheets.
They also can be updated in realtime.
So like right now I'm takingnotes to put in our show notes.
Stacee has it open on hercomputer.
I have it open on my computer.
(04:27):
We're both typing in it.
And it's real time.
It's automatically saved.
It's easily shared and we canaccess it later from our phone
or anything.
Well, it brings back like mypast anxiety when you would be
typing a massive document, Iforget to save it.
(04:47):
Yeah.
I love the automatic save.
And honestly now, so I have, youknow, drive for the clinic.
I have drive for the social DVM.
I use a personal drive and Iactually do pay extra for that.
And I have it back up.
All of my that's actuallyanother service Google photos,
but my phone backs up intoGoogle photos and I have it
automatically save everythinginto my drive.
(05:08):
And my husband's a photographer.
So we have like a bajillion and7 million photos.
And so they're all in there likeby year.
Oh, amazing.
Stephanie (05:19):
#IVETSOHARD is brought to you by Vet2Pet, Hey
guys, this is Stephanie Gossfrom the uncharted podcast.
And I wanted to take a quicksecond to share with you three
of my top reasons for usingVet2Pet in my clinic.
We've used them for years.
And I love the fact that itbrought a lot of the client
communication platforms that wehad previously been using in
(05:42):
separate individual servicesinto one, easy to use dashboard.
My team goes one place and theymanage so many different client
communications.
And I absolutely love makingtheir jobs easier.
And the clients absolutely loveusing Vet2Pet because they love
being able to scheduleappointments.
They love being able to send usa picture when they're out of
(06:03):
their pet's medication and knowthat we'll send them a push
notification back as soon astheir meds ready for pickup.
So if you've not checked outVet2Pet, you should visit
vet2pet.
com/Ivetsohard.
And you'll get a free gift fromthe team at Vet2Pet when you
demo the platform.
Dr. Stacee (06:23):
So our third one, you guys is something you may
not be as familiar with as docsand sheets and drive, but it is
the Google jamboard.
And I learned about this workingwith, um, an outside marketing
service.
And then I had to show youCaitlin right away.
So jam board is the ability touse sticky notes in like a
(06:45):
virtual setting.
So everyone can grab a stickynote and like, stick it on the
board from you share a screen,you can do this in a team
meeting.
You can do this.
Um, if you're virtual, even onzoom, but one thing that's
really good is if you're in ateam meeting, even if you're in
person and people have theircomputers there, you can share,
(07:06):
you can collaborate, you can,you know, share your thoughts
and ideas.
And I find it to be almost likea safer space where you feel
more inclined to like, get yourown ideas out of your head
versus like, uh, when you'rebrainstorming with a group
verbally, you know what I mean?
Like sometimes people like memaybe dominate the conversation,
(07:30):
but other people are quieter andthey have great ideas.
And so using jamboard really,really brings the, the best out
of everyone.
I think, I think so too.
And I think, um, we've actuallybeen using these for staff
meetings.
So we do not make the people whoare off come in for our staff
meetings, which I think you andI have talked about before,
(07:52):
because that sucks when you haveto
in a jam board and they're onlyfive categories.
That's amazing.
Yeah.
So then they, they know whatcategory to add it to.
And so if they have a topic thatthey wanna discuss, that's how
we add them to our agenda.
But we also try to keep it ontrack and you can't fit a ton of
(08:17):
things also in a note.
Dr. Caitlin (08:19):
So that's a key thing too.
Nobody can like write out theirrants at a time and you can read
the writing, right?
Yes.
Also nice.
So big fan of jamboard.
I actually use it, um, now,because I'm so visual.
So if I am planning somethingout with a client, a marketing
client on the phone, or on zoom,I'll share my screen and just do
(08:41):
a jamboard and I'll be like,okay, let's do this for social
media.
Let's do this for website.
Let's do this for email.
Let's do this.
And just from a visualstandpoint, I think it's easier
for me to like bucket things andthen them to see kind of
visually how it's gonna lay out.
So big fan.
All right.
Let's talk about Google chat.
Yeah.
I love Google chat because thisis an alternative to slack and
(09:04):
it's actually, they made someupdates recently that are very,
very good.
Dr. Stacee (09:08):
So you can have different groups in Google
chats, kind of like Microsoftteams.
If you will, you can have thatdirect communication.
You download the app and you cansend chats.
So it's a great way for teams tocollaborate and communicate.
Um, that just makes you morestreamlined.
Yeah, I think when we had thatwebinar, not that long ago about
(09:31):
communicating with your remoteemployees, uh, several clinics
mentioned that they were usingGoogle chat.
So I'm gonna have to experimentwith it a little bit more, but
we are kind of diehard slackusers over at my practice, but
doesn't mean that there's not abetter alternative.
So I will say that Google chatis easier than slack.
So if you're looking to dip yourtoe in the water and slack seems
(09:53):
a little overwhelming, cuz Ithink kind of it does.
If you're a new user, you mightfeel more comfortable trying
Google chat first.
Dr. Caitlin (10:02):
Good advice.
I like it.
Okay.
Uh, our last for today, cuz Ithink we could keep going, but
our last Google feature, uh, orGoogle program we like is Google
meet and Google meet isbasically zoom, but you can
start a meet from your calendar.
You can schedule meet, you canum, just call someone
(10:26):
And I, I like it from thestandpoint of, I don't have to
like set up a meeting or start azoom and then send somebody the
link.
Like I it's just integrated.
If you're using Google calendarinvites, it's an automatic
integrated service.
You actually have to turn it offif you're using zoom instead.
Um, but they're pretty, prettyhandy.
(10:46):
They're 50 minutes.
And I also appreciate that.
They give me a warning when Ihave five minutes left in my
meeting.
So it's kind of like an embeddedFaceTime.
Dr. Stacee (10:55):
Yeah.
It's great.
There's so many things Googledoes.
They just seem to know what wewant and make our life easier,
man.
We're really freaking nerdsdude.
The same.
I'd like to see Google lunch,Google dinner and Google coffee,
Google breakfast.
(11:15):
That would be great.
I would totally subscribe tothose services.
All right guys.
Well, hopefully we've inspiredyou to love Google as much as we
do.
We look forward to seeing youhere next time on#IVETSOHARD.
Now you guys just go out there,have a great week and we hope
you crush it.
Thanks for joining us fortoday's episode of#IVETSOHARD
Dr. Caitlin (11:38):
Don't forget to head over to IVetSoHard.com to
download our top five takeawaysfrom this episode, we'll see you
right back here.
Dr. Stacee (11:46):
Same time, same place next week
Dr. Caitlin (11:49):
Until then here's to putting your technology to
work for your practice.
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