October 16, 2025 • 23 mins
Take Command of Your Day with the Daily Domination Board
The fastest path to real high performance isn’t a new app or a 4 a.m. alarm—it’s a cleaner day. We walk through a lightweight Daily Domination workflow that gets tasks out of your head, into a simple Trello board, and moving from To-Do to Done without drama. No complex frameworks, no calendar chaos—just a clear loop you can trust: dump, sequence, execute, reflect, and bucketize.
We start by capturing everything—client work, admin, errands, and even the tiny tasks that clog your attention. Then we show how to order your day for leverage, move one card at a time into Doing, and use the Done column to build visible momentum. The heart of the conversation is reflection: measuring your say–do ratio with honesty, finding the tasks that stall, and deciding whether to split them, schedule them, or delete them. You’ll hear how to protect evenings if planning triggers late-night work, and why consistency beats sophistication every time.
From there, we dig into bucketizing with labels—Work, Chores, Family, Fitness, or custom categories like Client Delivery, Pipeline, and Broadcasting. Color coding makes patterns obvious so you can steer your time toward what actually matters. You’ll learn how to evolve labels on the fly, personalize the system to your world, and use weekly reviews to course-correct without beating yourself up. Along the way, we share community wins, practical caveats, and the small habits that keep the board useful when life gets loud.
Ready to trade overwhelm for clarity? Grab the Daily Domination template, try a single day of the loop, and tell us what changed. If this helped, subscribe, share it with a friend who drowns in to-dos, and leave a quick review so more pros can find their flow.
Download a PDF copy of Becoming the Promise You are Intended to Be
https://www.depthbuilder.com/books
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Transcript
Episode Transcript
Available transcripts are automatically generated. Complete accuracy is not guaranteed.
SPEAKER_00 (00:00):
We're going to be talking about the fundamentals
for high performance.
And I want to be super, superclear.
I'm not talking about likelosing weight or being a
freaking high profile eliteathlete.
I'm talking about highperformance as a professional
out there in the world.
And so if you've been lookingfor like a way to get things
(00:20):
under control, this session isfor you.
I'm Jesse.
And the reason I do these livestreams is because I want to
share the techniques and thetools that help me manage
multiple clients, multipleprojects.
They are also the things thatI've used in my career that have
helped me overcome and triumphand promote and serve in ways
(00:44):
that I could never haveexpected.
So that I could help you havemore fun doing all the amazing
things that you love and care todo.
On the last after party, me andCraig were talking, and it
became clear to me that I'vebeen talking about a lot of
stuff, right?
The buckets and the colors andall the other things, but I've
overlooked, like I kind ofskipped past the fundamentals,
(01:05):
the basics of like just gettingstarted with the tool.
Which tool?
The daily domination board.
And so, first, if you want thedaily domination board, drop
double D in the comments, andI'll hook you up with the link.
And I'm sure it's probably inthe chat or the show notes or
something.
But, anyways, drop double D inthe comments, and I will hook
(01:26):
you up with the link to get thatbad boy.
And so the three things, likethe three fundamentals that
we're gonna go over today, arethe task dump reflection and
bucketizing.
We're gonna jump straight intothe task dump.
And this is the tool, right?
This is the magical, wonderfultool that I love to use for
managing my daily tasks.
(01:47):
So this session is justspecifically on daily, daily
stuff, right?
Like not uh no long-termplanning, no uh uh scheduling.
We're not even getting into ourcalendar.
All we're gonna be talking aboutis daily task management.
And so I've already kind ofcreated a little sample for us
to get started.
(02:08):
And so this is an example of theto-do column, right?
There's already a to-do columnwith all the instructions you
need to like get started withthe daily domination board.
But I want to kind of walk youthrough just how simple it can
be if you've never used Trello,because that's my tool of
choice, there's a bunch outthere, but if you've never used
Trello, this is precisely what Iam working in right now, the
(02:31):
Trello board.
And so in this example to docolumn, I've already created
some cards, right?
Prep for live stream, which Idid before I hit the go live.
So I'm gonna move that to done.
Very simple, right?
I click and drag.
Now, this can also be done onyour phone, which I do a little
bit, but I mostly do it on mydesktop.
That's entirely up to you.
So, what are we doing right now?
We're doing the live stream,right?
(02:52):
So that goes into the doingcolumn.
Now, the other things I haveleft for today are the after
party, which is gonna bedirectly after this thing.
Um, then I have a 16-mile bikeride.
Let's see how I do on that, andthen produce content for the
week.
After I finish the live stream,I'm I'm going to drag the live
stream card into the donecolumn.
(03:14):
And then I'm gonna bring theafter party card.
I know it seems like what?
That's kind of kindergartening.
But the important part, like foryou to get started, is to do the
task dump, like I had alreadydone, right?
I had all of these cards overhere in my to-do.
So the way I go about it isevery morning I get in here, and
(03:36):
yes, every morning, and I go tomy calendar or whatever the list
of a bazillion things I have inmy head, and I just dump them
out, right?
I get them out of my head, andthe way I do that is I click
this little button here, addcart, and then I type in what I
want to do.
Let's see, engage with thecomments, right?
Super simple.
What else?
(03:56):
What else do I need to do?
I need to fold the laundry, uh,fold laundry, pick up grow order
groceries because I don't pickup groceries anymore.
I get them delivered, and sothat's the idea.
You get up in the morning, or orsome people like to like set the
stage for tomorrow.
So maybe the evening time is agood time for you to like
outline all the tasks, thethings that you want to get done
(04:18):
tomorrow, do it in the evening.
I can't do that because when Itry to do that in the evening,
what ends up happening is I endup working because I'm looking
at all like, oh, well, I coulddo this.
This is 10 minutes, this is 30minutes, and then it's midnight.
And so for me, my discipline islike after 6 p.m., like, okay,
yeah, I'm not gonna do anyplanning.
I might execute a couple morethings, but that's it.
(04:39):
Because if I start thinkingabout the stuff I need to do
tomorrow, I start working onthem and then I, you know, cut
into my sleep.
The main point there is whateverworks best for you.
I think the morning and theevening are really good times to
do the task dump.
And again, I'm gonna go back tothe board so you can see what
(04:59):
I'm talking about.
All we're talking about rightnow is the task dump.
And what we do is in that to-docolumn, we just create the
things that we need to do.
I'm gonna be silly here, but Igotta brush my teeth, right?
I gotta take a shower.
Boom.
You don't have to be thatgranular, but I know some people
that are, and that's why I wantto give that example.
(05:20):
I kind of just focus on on likethe hard buttons that I need to
push to keep the ball rolling onall of the things that I have
going on.
Here's another key point that Iwant you to think about.
When you're creating your taskdump, like just getting the
stuff out of your head orgetting it from your calendar or
getting it from the to-do listthat you had yesterday, don't
(05:40):
worry about the order.
It doesn't matter.
Like right now, it's just a taskdump.
You're just getting all of thethings out of your head, the
stuff that you know you want toget done today.
Again, if you do this in themorning, if your task dump
period is in the evening, it'sall the things that you want to
get done tomorrow or the thingsthat you need to get done
tomorrow.
It doesn't matter.
(06:01):
The sequence or the orderabsolutely does not matter.
And here's why.
When you go back to the board,and if you're listening to this,
there's a link for the YouTubething so you can come in and
watch this.
So check that out.
But, anyways, it doesn't matterat all what order that I put
those things in because I'mgonna show you some magic, and I
(06:22):
love this because it's soflexible.
I can come in here and then Icould just say, you know what,
I'm gonna take a shower first inthe morning.
So all I got to do is click onit and move it in the sequence
that I want to do them, right?
So I moved, take a shower, brushmy teeth, then I got prepped for
live stream after party.
You know what?
I don't want to do my bike ridein the middle of the day because
(06:43):
I'm gonna sweat bucket.
So I'm gonna drop that downafter produce content for the
week and then engage with thecomments.
I'm gonna put that over hereright after live stream.
And so the point of that is justso that you can see it's
flexible, like it doesn't getthe task dump, get the stuff out
of your head, and then startorganizing them in the sequence
that you want to do the thingsthat you intend to do the things
(07:07):
right now.
One thing I want to point out isthere's no colors here, right?
It's just kind of wide andboring, and like uh that's not
like my board is like it's likea rainbow, man.
I got all kinds of colors.
But what so what I'm talkingabout or what I'm sharing for
you is so that you can see howeasy it is just to get started.
Don't get caught up on what thebuckets are and all the other
(07:29):
stuff that I've talked about sofar, right?
You can do that later.
You can do it progressively,actually.
I super, super recommend thatyou do it progressively because
trying to get it perfect rightout of the gate, all in one
shot, that kind of gives youhandcuffs.
My advice is always start messy,do it wrong, but start.
The only wrong way to do it isto hesitate and not start and
(07:53):
not take action.
All right.
So we've done the task dump.
Now we're gonna kind of simulateand walk through like, okay, if
I already done that, then what?
So I'm gonna super fast simulategoing through the thing, right?
So here we go back to the dailydomination board.
And so, like, pretend, right?
(08:14):
Can y'all pretend with me?
We're gonna say I already done,right?
I took a shower, I brushed myteeth, I prepped for the live
stream, I did the live.
So everything has been moved todone, right?
This is the evening, and the wayI use this is I move them over
as I complete them because italso having my to-do list here
helps remind me what was Ithinking in the morning.
(08:36):
There was some logic orreasoning behind it.
Actually, there's a lot ofthinking that I put into like my
sequencing.
It's one of the things I dofirst thing in the morning,
high-leverage activities, andthen all the other stuff.
I just kind of fill it in.
And then I'm like, okay, what doI need to do next?
Ah, I got to do the after party.
Did the after party, moved it todoing, then I moved it to done.
So on and so forth, right?
So we're just gonna say it's theend of the day, travel, take a
(08:57):
fantastic voyage with me intothe future.
So now it is Saturday evening,and I've completed all the tasks
that I had in my to-do list.
So this is where we get into thereflection piece.
And so when you think aboutreflection, maybe think about it
in terms of like analysis um oror you know, evaluation, not
(09:22):
necessarily from the standpointof like grading yourself, more
from the perspective of reallytaking a look at what are the
things that I spend time on.
My recommendation is gonna bethis that you continue to build
this over a week or maybe two orthree days.
Why?
Because this is where we learnwhat are the things that did I
(09:44):
get all of the stuff done ornot.
And so, for example, let's goback to the board, boom, back to
the board.
Let's say, because this happensa lot, right?
Let's say I the it's the end ofthe day, and I didn't get my
bike right in.
This happens all the time.
There's tasks that I plan to getdone today, but I didn't get
done.
So I will leave them in theto-do column, and then I will
(10:06):
add the next list of stuff thatI'm gonna get done on the next
day, and so on.
What I'm looking at is like,okay, there's a couple of things
that stick that we're likesticking in my to-do column, and
I'm not getting them done.
Why?
That's the reflection questionis why am I not executing these
things that I said wereimportant, that I had committed
(10:29):
to getting done for one reasonor another?
There's gonna be a milliondifferent answers for the
different things, but theimportant thing is to be clear
about okay, what is that?
What's keeping me from doingthat?
And that's the magic key.
What is keeping me from doingthat?
Sometimes it's because I didn'twant to do it.
It's not really a great answer.
But then, so then there's abigger question, right?
Okay, then why do you keepputting it on the board?
(10:51):
Do you need to do it?
Freaking do it.
Kind of figuring that out andthen evaluating myself.
This takes us back to the highperformance idea, right?
When I have all of these thingsand I can look and say, okay,
this is what I said I was gonnado.
You ever heard of the say doratio?
So, what I said I was gonna do,this is what I actually did.
So, personal accountability,which I think is the only type
of accountability, is exactlywhat I'm talking about here.
(11:13):
Looking at the things I didn'tget done, what's keeping me from
getting done?
And what do I need to do so thatI can execute and get those
things done in the future,right?
Like that's it's that simple.
Come up with a plan and thatwill increase, improve your
execution.
If you got any comments, if I'mif I'm not making sense, let me
know, man.
Ask me, I'm happy to answerthem.
(11:34):
Like for real, for real.
Now, the other part ofreflection is like one, I'm
looking at what didn't I getdone, why not, and how do I just
go on forward.
The next part is how do webucketize?
Like, I do a lot of stuff, youdo a lot of stuff, and it's like
sure, it's all connected to you,but if I can see them in terms
(11:56):
of what area or what arena arethey in, I start getting to
learn like where do I spend mostof my time?
So let's go back to the board.
This level of reflection, right?
On one hand is okay, I missedthe target.
Why?
What kept me from hitting thetarget?
The next one is okay, I've beendoing this, right?
I created my cards, I draggedthem over, but all it looks like
(12:19):
is a bunch of tasks.
And I think this is where a lot,there's a lot of like
improvement or huge, heavy gainsto be had, is by really
understanding where do I spendall my time?
What things do I commit to andactually execute because they're
(12:40):
in the done column.
I did them now.
That takes us to bucketizing,and I'm pretty sure that's like
not a real word.
But bucketized, like, what arethe buckets that I spend most of
my time in?
I know what my personal bucketsare, I don't know what your
(13:01):
buckets are, and a lot of peopleask me, like, what are the like
the standard buckets?
Are there some that I shouldcreate?
It's like, well, I hesitate toanswer that question because
this thing needs to be superpersonal and super customized to
you, and it has the flexibilityfor that.
But what is required is that youuse the thing to figure it out.
(13:24):
I will say this like, if youdon't know where to get started
and what buckets to use, thisisn't what I use, but this is
intended to help you getstarted.
Work, home, physical fitness,family.
By home, I mean chores and thatkind of crap, right?
Like dishes and laundry and washthe car and mold the lawn and uh
(13:45):
all of those things.
So maybe instead of home, thinkof it as chores, work, chores,
family, fitness, super, superbasic.
That's not like a silver bullet,hard and fast, the only things
to track.
I'm just trying to give yousomething to start if that helps
you.
But the real, real way to dothat is do the reflection part,
(14:06):
right?
Now we're gonna look at theweek.
So I'm looking at the donecolumn here.
Say, take a shower.
Okay, so I did take a shower, Ibrushed my teeth.
Those kind of fall in the samebucket.
So now I'm gonna click on thatcard, and you see this little
here's the beautiful thinglabels.
Uh, okay, so I take a shower andI brush my teeth every day.
Again, I'm being silly becausethis isn't what I typically
(14:28):
track, but it's a simpleexample.
I'm gonna go to labels, and youknow what?
I'm gonna pick the blue labeland I'm gonna call it personal
hygiene.
Hygiene.
I'm probably not gonna spell itright, but I don't care.
Boom.
So now I have a label, uh bucketof personal hygiene.
And so what else do I do thatthat I completed, like that I
(14:49):
actually did, that falls in thatbucket?
Oh, I brushed my teeth too.
Awesome.
Okay, so now I created anotherbucket.
Now I'm gonna look some more.
What else do I have in here thatI got done in a day or a week,
whatever time horizon makes mostsense to you?
Look at it from thatperspective.
I do my reflection after theweek.
(15:10):
So my done column gets filled upwith all the stuff I got during
the day, but it's because Ialready have my buckets.
So for you to create yourbuckets, maybe you do it, do
your reflection daily, right?
Whatever works for you.
So, anyways, what else kind offalls in the same bucket, the
same world?
So I got prep for live stream,live stream, engage with the
comments after party, producecontent for the week.
(15:32):
Well, those are a little bitdifferent.
So I'm you know what?
This stuff in the prep for livestream, we're just gonna call it
live streaming.
You know what?
I'm gonna be silly.
I'm gonna call it attentionseeking because y'all know
that's what I do, aka live livestreaming, right?
That's now my bucket because Ido a lot of things that are in
(15:54):
that bucket.
And so if I keep going down, I'mlike so prepping for the live
stream, yep.
Actually, live streaming, yep,I'm gonna give it that bucket.
Engage with the comments, yep,that's falls in the same bucket.
Uh, the after party absolutelyfalls in the same bucket.
Produce content for the week,yo.
I think that would qualify as meuh attention seeking, and so
(16:17):
that's another bucket.
Now I could see I got twobuckets, right?
Personal hygiene and the stuff Ido for the live stream.
And speaking of engage with thecomments, we got some comments
coming in.
My brother Mario Acosta sayscolor coding.
Oh, I agreed.
Color coding always helpsstreamline things and helps
(16:38):
minimize confusion and mistakes.
I agree a bazillion percent,Mario.
It helps me digest informationquickly, make decisions quickly,
do evaluation super, superquickly because it's color color
coded.
Now you don't have to color codeit, but I recommend that you do
because it'll help you see, seewhere we spend our time.
(17:03):
And so back to the board.
One more example of like theactual bucketizing.
And so you can see down here inthe bottom, I have two things
fold laundry, order groceries.
Hmm, those kind of are in thesame bucket.
So I'm gonna create a label andI'm gonna pick orange, and I'm
just gonna say chores, right?
Because those are just choresthat I have to do.
(17:25):
Boom.
So now I have a bucket, boom,fold laundry, bam, order
groceries, boom, boom, chores.
So what did we just do?
What we did was we went fromsuper, super basic, create the
damn card over here, morninga.m.
task dump.
What are the things that I needto get done that I am committed
(17:47):
to getting done today?
And then I create a card forevery single one.
Doesn't matter what orderthey're in, we're just doing a
task dump.
And then we go through andexecute.
And after we execute, we do somereflection.
The first phase, first wave ofreflection is what did I not get
done?
What is my say do ratio today?
(18:09):
And there's no 100%, there's nogrades.
I'm not gonna tell anybody.
Nobody else is gonna want toread all your stuff either,
because nobody's ever asked tolike read all my stuff.
Anyways, what did I get done?
I'm gonna look into those later,but what did I not get done?
What's keeping me from gettingit done?
Do I even care?
Does it need to be a thing?
Because the fact that it didn'tget done is a signal that maybe
(18:30):
we're overcommitted.
Maybe it's something that didn'thave the importance I thought it
did.
Maybe it was an ask or a requestor demand from somebody that
likes to make demands andrequests and then forgets all
about them, right?
Like they didn't really need it.
It was just a knee-jerkreaction.
Doesn't matter.
But the idea is if it's still inthe to-do column at the end of
the day or the week or whateveryour reflection period is, we
(18:53):
need to evaluate why and thentake action to make it happen or
to take it off the damn boardcompletely.
After we do that reflection,then we look at the big bucket,
right?
For the day or the week, wheredo I spend most of my time?
What are the things, thesimilarities of all the stuff
that I'm doing?
Because right now, again, thisis starting from scratch,
(19:13):
starting from zero.
Because what you want to donext, after you got the task
dump like figured out andhandled, and you do, you know,
you do the discipline of movingthe things over, working on one
thing at a time.
Then we want to say, okay, nowwe got some enough data or
information, data points toprocess through and generate
(19:33):
some bucketizing that arepersonalized, customized, only
relevant to me.
And so that's what we did on theback half, right?
I went in there and I said, Oh,look, there's take a shot, brush
my teeth.
What did I do?
I said, Well, you know what?
I'm gonna create a label for it,and then I pick the color blue,
and then I hit the little pencilbutton and I said personal
hygiene, that's one bucketagain.
(19:56):
That's a silly example, buthopefully it sticks in your
head.
Now, what's super, superimportant for anybody, like if
you're if you're kind of like methat you want to be perfect and
hit a grand slam every time youcome up to bat, get over it.
Because this thing is superduper flexible, right?
Let's say I named it attentionseeking aka live streaming, and
(20:18):
then I say, Man, you know what?
I don't really like the name,not a problem.
I can come in here and changeit, right?
I want to be professional, andI'm gonna say broadcasting
because that just makes me feelso awesome.
Boom! And look, it went back andchanged it for all of them, and
so my point is don't worry abouttrying to get it all right in
(20:41):
the first damn shot.
Give yourself permission totinker and experiment because it
is super, super flexible andadaptable to you and the things
that you have going on.
And so that's it.
If you're starting from zero andyou've never used the trello
board, if you've never done thedaily domination, also again,
(21:04):
drop double D in the commentsand I'll hook you up with the
link so you can get this dailydomination template.
I'm gonna clean it up.
I'll take all the junk that Ijust added.
Um, drop double D in thecomments and I'll hook you up
with that bad boy.
And now the comments startflooding in.
I love this, Dr.
Alejandra.
She says, so many tools that canreally make a difference in our
(21:27):
productivity.
Yes, ma'am.
Um, and I like to the thingthat's helped me tremendously,
Dr.
Ale, is they helped me manageme.
And I need a lot of helpmanaging me.
Oh, look, we got a shout out.
Mr.
Denver says, I started using thedouble D template this week.
(21:48):
Thank you for the resource.
Consistency is the magic bullet.
Denver, bro, you just made myday.
Thank you, man.
I'm I hope I'm glad it's helpfulto you.
Um, hopefully you and folks, ify'all don't know, like you can
get the template, create, yougotta press the button, create a
template.
I mean, you don't have to, youcould put your stuff in there,
but I go in there and cleanstuff out because it's a
(22:11):
template for anybody to see, andeverybody can see your stuff.
So create the template and thenyou can customize it and do your
own thing with it, which I'massuming, my brother, Mr.
Denver, uh, you have alreadydone.
But I'm glad you're using that,my friend.
And folks, appreciate y'all verymuch.
Be kind to yourself, be cool,and we'll talk at you next time.
unknown (22:30):
Peace.
We're going to be talking about the fundamentals
for high performance.
And I want to be super, superclear.
I'm not talking about likelosing weight or being a
freaking high profile eliteathlete.
I'm talking about highperformance as a professional
out there in the world.
And so if you've been lookingfor like a way to get things
(00:20):
under control, this session isfor you.
I'm Jesse.
And the reason I do these livestreams is because I want to
share the techniques and thetools that help me manage
multiple clients, multipleprojects.
They are also the things thatI've used in my career that have
helped me overcome and triumphand promote and serve in ways
(00:44):
that I could never haveexpected.
So that I could help you havemore fun doing all the amazing
things that you love and care todo.
On the last after party, me andCraig were talking, and it
became clear to me that I'vebeen talking about a lot of
stuff, right?
The buckets and the colors andall the other things, but I've
overlooked, like I kind ofskipped past the fundamentals,
(01:05):
the basics of like just gettingstarted with the tool.
Which tool?
The daily domination board.
And so, first, if you want thedaily domination board, drop
double D in the comments, andI'll hook you up with the link.
And I'm sure it's probably inthe chat or the show notes or
something.
But, anyways, drop double D inthe comments, and I will hook
(01:26):
you up with the link to get thatbad boy.
And so the three things, likethe three fundamentals that
we're gonna go over today, arethe task dump reflection and
bucketizing.
We're gonna jump straight intothe task dump.
And this is the tool, right?
This is the magical, wonderfultool that I love to use for
managing my daily tasks.
(01:47):
So this session is justspecifically on daily, daily
stuff, right?
Like not uh no long-termplanning, no uh uh scheduling.
We're not even getting into ourcalendar.
All we're gonna be talking aboutis daily task management.
And so I've already kind ofcreated a little sample for us
to get started.
(02:08):
And so this is an example of theto-do column, right?
There's already a to-do columnwith all the instructions you
need to like get started withthe daily domination board.
But I want to kind of walk youthrough just how simple it can
be if you've never used Trello,because that's my tool of
choice, there's a bunch outthere, but if you've never used
Trello, this is precisely what Iam working in right now, the
(02:31):
Trello board.
And so in this example to docolumn, I've already created
some cards, right?
Prep for live stream, which Idid before I hit the go live.
So I'm gonna move that to done.
Very simple, right?
I click and drag.
Now, this can also be done onyour phone, which I do a little
bit, but I mostly do it on mydesktop.
That's entirely up to you.
So, what are we doing right now?
We're doing the live stream,right?
(02:52):
So that goes into the doingcolumn.
Now, the other things I haveleft for today are the after
party, which is gonna bedirectly after this thing.
Um, then I have a 16-mile bikeride.
Let's see how I do on that, andthen produce content for the
week.
After I finish the live stream,I'm I'm going to drag the live
stream card into the donecolumn.
(03:14):
And then I'm gonna bring theafter party card.
I know it seems like what?
That's kind of kindergartening.
But the important part, like foryou to get started, is to do the
task dump, like I had alreadydone, right?
I had all of these cards overhere in my to-do.
So the way I go about it isevery morning I get in here, and
(03:36):
yes, every morning, and I go tomy calendar or whatever the list
of a bazillion things I have inmy head, and I just dump them
out, right?
I get them out of my head, andthe way I do that is I click
this little button here, addcart, and then I type in what I
want to do.
Let's see, engage with thecomments, right?
Super simple.
What else?
(03:56):
What else do I need to do?
I need to fold the laundry, uh,fold laundry, pick up grow order
groceries because I don't pickup groceries anymore.
I get them delivered, and sothat's the idea.
You get up in the morning, or orsome people like to like set the
stage for tomorrow.
So maybe the evening time is agood time for you to like
outline all the tasks, thethings that you want to get done
(04:18):
tomorrow, do it in the evening.
I can't do that because when Itry to do that in the evening,
what ends up happening is I endup working because I'm looking
at all like, oh, well, I coulddo this.
This is 10 minutes, this is 30minutes, and then it's midnight.
And so for me, my discipline islike after 6 p.m., like, okay,
yeah, I'm not gonna do anyplanning.
I might execute a couple morethings, but that's it.
(04:39):
Because if I start thinkingabout the stuff I need to do
tomorrow, I start working onthem and then I, you know, cut
into my sleep.
The main point there is whateverworks best for you.
I think the morning and theevening are really good times to
do the task dump.
And again, I'm gonna go back tothe board so you can see what
(04:59):
I'm talking about.
All we're talking about rightnow is the task dump.
And what we do is in that to-docolumn, we just create the
things that we need to do.
I'm gonna be silly here, but Igotta brush my teeth, right?
I gotta take a shower.
Boom.
You don't have to be thatgranular, but I know some people
that are, and that's why I wantto give that example.
(05:20):
I kind of just focus on on likethe hard buttons that I need to
push to keep the ball rolling onall of the things that I have
going on.
Here's another key point that Iwant you to think about.
When you're creating your taskdump, like just getting the
stuff out of your head orgetting it from your calendar or
getting it from the to-do listthat you had yesterday, don't
(05:40):
worry about the order.
It doesn't matter.
Like right now, it's just a taskdump.
You're just getting all of thethings out of your head, the
stuff that you know you want toget done today.
Again, if you do this in themorning, if your task dump
period is in the evening, it'sall the things that you want to
get done tomorrow or the thingsthat you need to get done
tomorrow.
It doesn't matter.
(06:01):
The sequence or the orderabsolutely does not matter.
And here's why.
When you go back to the board,and if you're listening to this,
there's a link for the YouTubething so you can come in and
watch this.
So check that out.
But, anyways, it doesn't matterat all what order that I put
those things in because I'mgonna show you some magic, and I
(06:22):
love this because it's soflexible.
I can come in here and then Icould just say, you know what,
I'm gonna take a shower first inthe morning.
So all I got to do is click onit and move it in the sequence
that I want to do them, right?
So I moved, take a shower, brushmy teeth, then I got prepped for
live stream after party.
You know what?
I don't want to do my bike ridein the middle of the day because
(06:43):
I'm gonna sweat bucket.
So I'm gonna drop that downafter produce content for the
week and then engage with thecomments.
I'm gonna put that over hereright after live stream.
And so the point of that is justso that you can see it's
flexible, like it doesn't getthe task dump, get the stuff out
of your head, and then startorganizing them in the sequence
that you want to do the thingsthat you intend to do the things
(07:07):
right now.
One thing I want to point out isthere's no colors here, right?
It's just kind of wide andboring, and like uh that's not
like my board is like it's likea rainbow, man.
I got all kinds of colors.
But what so what I'm talkingabout or what I'm sharing for
you is so that you can see howeasy it is just to get started.
Don't get caught up on what thebuckets are and all the other
(07:29):
stuff that I've talked about sofar, right?
You can do that later.
You can do it progressively,actually.
I super, super recommend thatyou do it progressively because
trying to get it perfect rightout of the gate, all in one
shot, that kind of gives youhandcuffs.
My advice is always start messy,do it wrong, but start.
The only wrong way to do it isto hesitate and not start and
(07:53):
not take action.
All right.
So we've done the task dump.
Now we're gonna kind of simulateand walk through like, okay, if
I already done that, then what?
So I'm gonna super fast simulategoing through the thing, right?
So here we go back to the dailydomination board.
And so, like, pretend, right?
(08:14):
Can y'all pretend with me?
We're gonna say I already done,right?
I took a shower, I brushed myteeth, I prepped for the live
stream, I did the live.
So everything has been moved todone, right?
This is the evening, and the wayI use this is I move them over
as I complete them because italso having my to-do list here
helps remind me what was Ithinking in the morning.
(08:36):
There was some logic orreasoning behind it.
Actually, there's a lot ofthinking that I put into like my
sequencing.
It's one of the things I dofirst thing in the morning,
high-leverage activities, andthen all the other stuff.
I just kind of fill it in.
And then I'm like, okay, what doI need to do next?
Ah, I got to do the after party.
Did the after party, moved it todoing, then I moved it to done.
So on and so forth, right?
So we're just gonna say it's theend of the day, travel, take a
(08:57):
fantastic voyage with me intothe future.
So now it is Saturday evening,and I've completed all the tasks
that I had in my to-do list.
So this is where we get into thereflection piece.
And so when you think aboutreflection, maybe think about it
in terms of like analysis um oror you know, evaluation, not
(09:22):
necessarily from the standpointof like grading yourself, more
from the perspective of reallytaking a look at what are the
things that I spend time on.
My recommendation is gonna bethis that you continue to build
this over a week or maybe two orthree days.
Why?
Because this is where we learnwhat are the things that did I
(09:44):
get all of the stuff done ornot.
And so, for example, let's goback to the board, boom, back to
the board.
Let's say, because this happensa lot, right?
Let's say I the it's the end ofthe day, and I didn't get my
bike right in.
This happens all the time.
There's tasks that I plan to getdone today, but I didn't get
done.
So I will leave them in theto-do column, and then I will
(10:06):
add the next list of stuff thatI'm gonna get done on the next
day, and so on.
What I'm looking at is like,okay, there's a couple of things
that stick that we're likesticking in my to-do column, and
I'm not getting them done.
Why?
That's the reflection questionis why am I not executing these
things that I said wereimportant, that I had committed
(10:29):
to getting done for one reasonor another?
There's gonna be a milliondifferent answers for the
different things, but theimportant thing is to be clear
about okay, what is that?
What's keeping me from doingthat?
And that's the magic key.
What is keeping me from doingthat?
Sometimes it's because I didn'twant to do it.
It's not really a great answer.
But then, so then there's abigger question, right?
Okay, then why do you keepputting it on the board?
(10:51):
Do you need to do it?
Freaking do it.
Kind of figuring that out andthen evaluating myself.
This takes us back to the highperformance idea, right?
When I have all of these thingsand I can look and say, okay,
this is what I said I was gonnado.
You ever heard of the say doratio?
So, what I said I was gonna do,this is what I actually did.
So, personal accountability,which I think is the only type
of accountability, is exactlywhat I'm talking about here.
(11:13):
Looking at the things I didn'tget done, what's keeping me from
getting done?
And what do I need to do so thatI can execute and get those
things done in the future,right?
Like that's it's that simple.
Come up with a plan and thatwill increase, improve your
execution.
If you got any comments, if I'mif I'm not making sense, let me
know, man.
Ask me, I'm happy to answerthem.
(11:34):
Like for real, for real.
Now, the other part ofreflection is like one, I'm
looking at what didn't I getdone, why not, and how do I just
go on forward.
The next part is how do webucketize?
Like, I do a lot of stuff, youdo a lot of stuff, and it's like
sure, it's all connected to you,but if I can see them in terms
(11:56):
of what area or what arena arethey in, I start getting to
learn like where do I spend mostof my time?
So let's go back to the board.
This level of reflection, right?
On one hand is okay, I missedthe target.
Why?
What kept me from hitting thetarget?
The next one is okay, I've beendoing this, right?
I created my cards, I draggedthem over, but all it looks like
(12:19):
is a bunch of tasks.
And I think this is where a lot,there's a lot of like
improvement or huge, heavy gainsto be had, is by really
understanding where do I spendall my time?
What things do I commit to andactually execute because they're
(12:40):
in the done column.
I did them now.
That takes us to bucketizing,and I'm pretty sure that's like
not a real word.
But bucketized, like, what arethe buckets that I spend most of
my time in?
I know what my personal bucketsare, I don't know what your
(13:01):
buckets are, and a lot of peopleask me, like, what are the like
the standard buckets?
Are there some that I shouldcreate?
It's like, well, I hesitate toanswer that question because
this thing needs to be superpersonal and super customized to
you, and it has the flexibilityfor that.
But what is required is that youuse the thing to figure it out.
(13:24):
I will say this like, if youdon't know where to get started
and what buckets to use, thisisn't what I use, but this is
intended to help you getstarted.
Work, home, physical fitness,family.
By home, I mean chores and thatkind of crap, right?
Like dishes and laundry and washthe car and mold the lawn and uh
(13:45):
all of those things.
So maybe instead of home, thinkof it as chores, work, chores,
family, fitness, super, superbasic.
That's not like a silver bullet,hard and fast, the only things
to track.
I'm just trying to give yousomething to start if that helps
you.
But the real, real way to dothat is do the reflection part,
(14:06):
right?
Now we're gonna look at theweek.
So I'm looking at the donecolumn here.
Say, take a shower.
Okay, so I did take a shower, Ibrushed my teeth.
Those kind of fall in the samebucket.
So now I'm gonna click on thatcard, and you see this little
here's the beautiful thinglabels.
Uh, okay, so I take a shower andI brush my teeth every day.
Again, I'm being silly becausethis isn't what I typically
(14:28):
track, but it's a simpleexample.
I'm gonna go to labels, and youknow what?
I'm gonna pick the blue labeland I'm gonna call it personal
hygiene.
Hygiene.
I'm probably not gonna spell itright, but I don't care.
Boom.
So now I have a label, uh bucketof personal hygiene.
And so what else do I do thatthat I completed, like that I
(14:49):
actually did, that falls in thatbucket?
Oh, I brushed my teeth too.
Awesome.
Okay, so now I created anotherbucket.
Now I'm gonna look some more.
What else do I have in here thatI got done in a day or a week,
whatever time horizon makes mostsense to you?
Look at it from thatperspective.
I do my reflection after theweek.
(15:10):
So my done column gets filled upwith all the stuff I got during
the day, but it's because Ialready have my buckets.
So for you to create yourbuckets, maybe you do it, do
your reflection daily, right?
Whatever works for you.
So, anyways, what else kind offalls in the same bucket, the
same world?
So I got prep for live stream,live stream, engage with the
comments after party, producecontent for the week.
(15:32):
Well, those are a little bitdifferent.
So I'm you know what?
This stuff in the prep for livestream, we're just gonna call it
live streaming.
You know what?
I'm gonna be silly.
I'm gonna call it attentionseeking because y'all know
that's what I do, aka live livestreaming, right?
That's now my bucket because Ido a lot of things that are in
(15:54):
that bucket.
And so if I keep going down, I'mlike so prepping for the live
stream, yep.
Actually, live streaming, yep,I'm gonna give it that bucket.
Engage with the comments, yep,that's falls in the same bucket.
Uh, the after party absolutelyfalls in the same bucket.
Produce content for the week,yo.
I think that would qualify as meuh attention seeking, and so
(16:17):
that's another bucket.
Now I could see I got twobuckets, right?
Personal hygiene and the stuff Ido for the live stream.
And speaking of engage with thecomments, we got some comments
coming in.
My brother Mario Acosta sayscolor coding.
Oh, I agreed.
Color coding always helpsstreamline things and helps
(16:38):
minimize confusion and mistakes.
I agree a bazillion percent,Mario.
It helps me digest informationquickly, make decisions quickly,
do evaluation super, superquickly because it's color color
coded.
Now you don't have to color codeit, but I recommend that you do
because it'll help you see, seewhere we spend our time.
(17:03):
And so back to the board.
One more example of like theactual bucketizing.
And so you can see down here inthe bottom, I have two things
fold laundry, order groceries.
Hmm, those kind of are in thesame bucket.
So I'm gonna create a label andI'm gonna pick orange, and I'm
just gonna say chores, right?
Because those are just choresthat I have to do.
(17:25):
Boom.
So now I have a bucket, boom,fold laundry, bam, order
groceries, boom, boom, chores.
So what did we just do?
What we did was we went fromsuper, super basic, create the
damn card over here, morninga.m.
task dump.
What are the things that I needto get done that I am committed
(17:47):
to getting done today?
And then I create a card forevery single one.
Doesn't matter what orderthey're in, we're just doing a
task dump.
And then we go through andexecute.
And after we execute, we do somereflection.
The first phase, first wave ofreflection is what did I not get
done?
What is my say do ratio today?
(18:09):
And there's no 100%, there's nogrades.
I'm not gonna tell anybody.
Nobody else is gonna want toread all your stuff either,
because nobody's ever asked tolike read all my stuff.
Anyways, what did I get done?
I'm gonna look into those later,but what did I not get done?
What's keeping me from gettingit done?
Do I even care?
Does it need to be a thing?
Because the fact that it didn'tget done is a signal that maybe
(18:30):
we're overcommitted.
Maybe it's something that didn'thave the importance I thought it
did.
Maybe it was an ask or a requestor demand from somebody that
likes to make demands andrequests and then forgets all
about them, right?
Like they didn't really need it.
It was just a knee-jerkreaction.
Doesn't matter.
But the idea is if it's still inthe to-do column at the end of
the day or the week or whateveryour reflection period is, we
(18:53):
need to evaluate why and thentake action to make it happen or
to take it off the damn boardcompletely.
After we do that reflection,then we look at the big bucket,
right?
For the day or the week, wheredo I spend most of my time?
What are the things, thesimilarities of all the stuff
that I'm doing?
Because right now, again, thisis starting from scratch,
(19:13):
starting from zero.
Because what you want to donext, after you got the task
dump like figured out andhandled, and you do, you know,
you do the discipline of movingthe things over, working on one
thing at a time.
Then we want to say, okay, nowwe got some enough data or
information, data points toprocess through and generate
(19:33):
some bucketizing that arepersonalized, customized, only
relevant to me.
And so that's what we did on theback half, right?
I went in there and I said, Oh,look, there's take a shot, brush
my teeth.
What did I do?
I said, Well, you know what?
I'm gonna create a label for it,and then I pick the color blue,
and then I hit the little pencilbutton and I said personal
hygiene, that's one bucketagain.
(19:56):
That's a silly example, buthopefully it sticks in your
head.
Now, what's super, superimportant for anybody, like if
you're if you're kind of like methat you want to be perfect and
hit a grand slam every time youcome up to bat, get over it.
Because this thing is superduper flexible, right?
Let's say I named it attentionseeking aka live streaming, and
(20:18):
then I say, Man, you know what?
I don't really like the name,not a problem.
I can come in here and changeit, right?
I want to be professional, andI'm gonna say broadcasting
because that just makes me feelso awesome.
Boom! And look, it went back andchanged it for all of them, and
so my point is don't worry abouttrying to get it all right in
(20:41):
the first damn shot.
Give yourself permission totinker and experiment because it
is super, super flexible andadaptable to you and the things
that you have going on.
And so that's it.
If you're starting from zero andyou've never used the trello
board, if you've never done thedaily domination, also again,
(21:04):
drop double D in the commentsand I'll hook you up with the
link so you can get this dailydomination template.
I'm gonna clean it up.
I'll take all the junk that Ijust added.
Um, drop double D in thecomments and I'll hook you up
with that bad boy.
And now the comments startflooding in.
I love this, Dr.
Alejandra.
She says, so many tools that canreally make a difference in our
(21:27):
productivity.
Yes, ma'am.
Um, and I like to the thingthat's helped me tremendously,
Dr.
Ale, is they helped me manageme.
And I need a lot of helpmanaging me.
Oh, look, we got a shout out.
Mr.
Denver says, I started using thedouble D template this week.
(21:48):
Thank you for the resource.
Consistency is the magic bullet.
Denver, bro, you just made myday.
Thank you, man.
I'm I hope I'm glad it's helpfulto you.
Um, hopefully you and folks, ify'all don't know, like you can
get the template, create, yougotta press the button, create a
template.
I mean, you don't have to, youcould put your stuff in there,
but I go in there and cleanstuff out because it's a
(22:11):
template for anybody to see, andeverybody can see your stuff.
So create the template and thenyou can customize it and do your
own thing with it, which I'massuming, my brother, Mr.
Denver, uh, you have alreadydone.
But I'm glad you're using that,my friend.
And folks, appreciate y'all verymuch.
Be kind to yourself, be cool,and we'll talk at you next time.
unknown (22:30):
Peace.
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