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October 2, 2024 18 mins

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#291 - Can small, consistent changes truly revolutionize your daily routine as a busy mom? Discover the answer in our latest episode of Organized Chaos, where we introduce time management hacks tailored to overwhelmed moms seeking balance. Forget perfection—focus on meaningful progress with our three-task to-do list strategy. This episode promises to shift your mindset and boost your productivity, resulting in a ripple effect of accomplishment and confidence. 

We also offer practical five-minute fixes to streamline your life, from automating bill payments to delegating chores and micro organizing clutter hotspots. Learn the art of weekly meal planning to avoid last-minute stress and explore the importance of self-care in small, manageable increments. Consistency and tracking progress are your keys to avoiding burnout and celebrating the small wins. Tune in and be inspired to integrate these strategies into your life, focusing on what truly matters to you. Remember, you don't have to do it all—just what’s most important.


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Episode Transcript

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Speaker 1 (00:09):
Hey, my name is Teresa Hildebrand and this is
Organized Chaos.
We take a deep dive into livingwith intentionality, focusing
on what's important in our livesso we can truly feel our best.
It may feel chaotic at times,but with a little organization,
the right mindset and a ton ofself-love, we can still thrive.
Join me as we talk to otherbusy moms and experts who will

(00:31):
share tips and strategies tohelp you reach your goals.
Hope you enjoy this episode ofOrganized Chaos.
Now on to the show.
Okay, friends, welcome to thisepisode of Organized Chaos and
if you're new here, welcome.
Thank you so much for joiningme.
So today we're going to betalking about time management
hacks, specifically five-minutefixes.

(00:52):
And this is for any of youoverwhelmed moms out there,
which I know that there's a lotof us and there's not enough
time in the day to geteverything that we want done.
So my philosophy is always thatwe do not have to do it all and
we can actually really find themost important things to get

(01:14):
done and be as efficient aspossible with those specific
things.
And when we talk about timemanagement, we're thinking about
how we're trying to cram a lotof different things into a short
period of time.
We have so much to do with, solittle time to do it.
But I want to kind of give youa mindset shift a little bit and

(01:36):
just give you some of my tipswhere you can make some tweaks
in your day that don't take up alot of time but that can make a
huge difference.
So this is for any moms who arefeeling overwhelmed and short
on time, specifically for busymoms, and I want to give you
some really practical and quickhacks.

(01:58):
So really, it's not about doingmore in the time that you have.
It's really about learningsmall habits that create big
changes in managing the timethat you have.
So you don't need hours to makea change, it just takes a few

(02:18):
minutes.
That can really be a gamechanger.
So, number one, I want to talkabout the power of small wins.
So, when it comes to this, thisis about really the tiny habits
can have such a huge cumulativeeffect over time.
So, basically, those thoseincremental changes that you

(02:39):
make can add up to these bigthings, rather than feeling like
you have to have one huge youknow breakthrough.
It's really about focusing onprogress rather than being
perfect, especially for us momsthat are juggling so many
different roles.
We can't be perfect for onethat doesn't exist, but we also

(03:02):
can't be great at a bunch ofdifferent things.
So just think about all thedifferent roles that you have.
We can't be great at everything.
We can be great at one thing,but that one thing can actually
have a ripple effect in theother areas.
So I want to kind of help youshift your mindset from feeling

(03:24):
you know that you have to do itall and just feeling productive
in some of those smaller areas,which is going to boost your
confidence and reduce overwhelm.
So for me, time management wasalways an issue and I thought I
just needed to have somerevolutionary thing to happen so

(03:47):
that I can really make stridesand really make progress in my
life.
But what ended up happening wasI was feeling discouraged
because nothing was really goingas planned.
I was expecting these hugechanges to happen and it just
wasn't happening.
So what I realized was that Ican expecting like these, you
know huge changes to happen, andit just wasn't happening.
So what I realized was that Ican make just these small tweaks

(04:10):
in my day and that started tomake a really big difference
over time.
So this was really about melearning a new way of thinking
about not just my day, but theway that I was planning my day,
the way that I was focusing oncertain things and how I was

(04:32):
making really small changes.
So that's one thing that I wantto share with you today is some
of these small little minihacks that I learned over a long
period of time.
So, you know, this took me along time to figure out, and I
want to give you what I learnedso that you don't have to take
so long to figure this outyourself.

(04:53):
So I want to start off withthese tips.
So number one is to create ato-do list.
Now, you know, you've heardthis all before right, it's
creating a daily to-do list.
Now, this can, or it has,gotten a bad rap, because what
we do is we create this prettymuch endless to-do list, and

(05:14):
what we create is a moreoverwhelmed for ourselves.
And what I want to emphasize isthat I create a to-do list so
that I know what to focus on.
I really set my intentions oncertain things, and all of these
hacks that I'm going to giveyou take like five minutes, and

(05:35):
I don't want to create a longto-do list because, first off,
it's going to mess with my mind.
But second, I can't do that.
Why am I basically settingmyself up for failure?
So my to-do list consists ofthree to five tasks.
Most of the time it's threetasks.

(05:55):
I use, like my, you know, topthree method, so what you know,
three tasks will actually movethe needle most today.
So I keep that in mind everysingle day because I know that
three is a pretty manageablenumber.
But it's also a way for me tolaser focus on kind of like the

(06:17):
top priorities, because I'drather kind of like the top
priorities, because I'd ratherget the thing that is going to
basically make everything elselike kind of like a domino
effect, rather than trying to do10 different things that are
like minor, that aren't going tomove the needle forward, that
are just going to keep me quoteunquote busy.
So I want to encourage you allto create a very, very short

(06:42):
daily to-do list and that'llonly take you five minutes
Actually, it should take youless than five minutes, but I
want to encourage you to be ableto cross off those tasks so
that you can feel accomplishedand avoid overloading yourself
with a lot of different things.
Okay, number two is to set atimer for focus sessions.

(07:06):
Now, there's many differentways to do this.
One of them is called thePomodoro technique, which is
that you set a five-minute timerto work on small, manageable
tasks.
Now there's also longer periodsof time that you can set it, so
like if you want focus workwhere it's 25 minutes and then

(07:28):
after 25 minutes you take a fiveto 10 minute break and then you
come back.
It really all depends on whatyou're doing and what your
session is, but I think fiveminutes can be a short period of
time but also a long period oftime, depending on what you're
doing.
But if you I don't know forexample, have ADHD or you just
get bored really easily or getdistracted, this technique can

(07:51):
really help you because you canfocus for five minutes and then
just walk away from that and goget a bathroom break or a water
break or do something else, andthen come back, walk away from
that and go get a bathroom breakor a water break or do
something else and then comeback.
Because when we go long periodsof time with trying to really
focus especially if we're infront of a computer and we have

(08:12):
all these tabs open, and then westart thinking about oh, did I
remember to do this?
Or wait, I have to go to thestore today because we're out of
milk and it allows your mind tojust wander off.
But if you're really set todoing one specific task for a
period of time, that will helpyou focus a little bit better

(08:35):
and, you know, it'll also kindof keep you moving, because we
tend to maybe sit down for longperiods of time and that also
affects our health.
So you're kind of doingsomething specific, but then
you're also it's also benefitbenefiting another area of your
life, like your health.
So using a timer can prevent umtask from really dragging out

(09:00):
and it also adds urgency becauseyou're like I only have five
minutes to do this, let me getthis done.
And setting a timer will allowyou to break away from those
mundane tasks that we may bedoing.
Okay, tip number three, or hacknumber three, is to brain dump
to clear your mental clutter.
So take about five minutes towrite out everything that's

(09:24):
taking up mental space.
Sometimes it's reallytherapeutic to actually even
talk to someone.
So if you want to vent, you cando that too, like a brain dump.
But if you don't have anybodyaround, writing it out can help
you, because there is such athing as mental load, especially
for moms, and it just cloudsour mind and we can't have any

(09:51):
clarity and it also weighs usdown too.
So writing things down canreally be a quick way to reduce
stress and really help you focuson the present.
I really want to emphasize theimportance of this, because
whenever we are feeling thatmental overwhelm, it can

(10:13):
obviously definitely affectother areas of our lives,
especially our health and ourmental health.
So doing this can be a reallyquick and easy way to reduce
some of that unhelpful sideeffects.
All right, number four is to setdaily intentions.
Now, this is another fiveminute thing you can do, but

(10:36):
really choose a focus orintention for the day.
So, for example, I will bepatient with myself.
Today I will prioritize familytime.
Today I'm going to make aneffort to go on a walk.
So these are just reallystatements, but you're writing
it down so that it feels like,okay, there is something

(11:00):
specific that I want to beintentional with today.
And starting off your day withlike a positive intention can
really help guide your decisionmaking and it reduces this
feeling of chaos.
And right here, we're all aboutreducing chaos, right, all
right.
Number five is to automate ordelegate a task.

(11:24):
So spend five minutes settingup a task for automation or
delegating it to someone else.
So, for example, you can set upautomatic bill pay and assign a
chore to one of your kids.
All of these things they mayseem like super small, but it

(11:45):
can make a huge difference.
I mean assigning a chore to oneof your kids that is
appropriate for your child canbe huge, because those things
add up, all of those littletasks and chores that we do.
They add up and it can free upvaluable time in the long run

(12:08):
and also your mental load, allright.
So now I want to talk about howquick wins can help you stay
organized.
So I want to talk about thisconcept called micro organizing
for hotspots.
So spending five minutes a daytidying up one hotspot area that

(12:29):
causes you stress.
So, for example, you have acluttered desk or your kitchen
counter is kind of like thecollection of everyone's stuff,
or maybe it's your car.
So if you take five minutes toorganize that area, that's a
little micro organizing but itcan make a huge difference.
It doesn't take up a lot oftime but it can free up a lot of

(12:52):
mental clutter.
So these small declutteringsessions can prevent larger
messes obviously to build up.
I know that in our housethere's this area where it's
like the kitchen peninsula andthere's chairs, these kind of
like bar stools that are therethat have backs, so that's where

(13:13):
a lot of the stuff getscollected, like our backpacks,
my purse, jackets, the, you know, the dog's leash, I mean all of
this stuff gets collected thereand every time I walk by it's
like this, like you know it.
Just it just creates like thislike weird feeling in our heads
of not just like this space is amess, but it's almost like it

(13:37):
creates this feeling of my lifeis a mess.
So clearing that out canactually help avoid that.
All right.
The next one is to plan yourmeals for the week.
Now, this can actually takefive minutes.
I know sometimes it doesn'tfeel like it does, but just
planning it out it doesn't meanyou have to cook all of the food

(14:00):
for the week.
There's a service for that ifyou want to do that.
But just planning it out andknowing what everybody's going
to eat is a huge weight that canbe lifted off of your shoulders
.
So take five minutes to thinkof three or four dinner ideas
for the week.
That way, when the time comes,you're not scrambling to find

(14:23):
what to eat or just saying,screw it, let's just go and pick
something up.
If you want to be mindful aboutwhat your family's eating, this
is a really great way to stayon track.
Planning these meals can reallyprevent like those last minute
stresses and like grocery storeruns as well.
So doing this and having maybelike some rotating go-to recipes

(14:46):
can really save you some timeand brain power.
Okay, number three is toprioritize self-care in
five-minute chunks.
So you know, you can usefive-minute breaks to stretch,
to breathe, to meditate or tojust, you know, sip on some
coffee or tea in silence.

(15:06):
If you schedule these like miniself-care moments into your day
, it can help you recharge andit's going to make a huge
difference.
All right, so how do we makethe most out of these?
Like quick fixes.
So obviously consistency is key.
How these like five minutehabits can make such a huge

(15:28):
difference All depends on howregularly you do it.
So make a commitment toyourself to be consistent with
these habits and you don't haveto do all of these, you can just
pick one, but just beingconsistent with it.
And once you master that, thenyou can move to another one.
So if you choose one or two,you start off with that and then

(15:50):
build onto it, because thesesmall steps are the key to
avoiding overwhelm and burnout.
And you also want to track yourwins, so you can use an app to
keep track or you can use yourjournal just to track your
progress and really celebratethose small wins each day so you
know you're moving in the rightdirection.

(16:10):
There are so many benefits tohaving a system like this, and
if you are like at that pointwhere you're like I'm really
close to burnout or I just feelsuper overwhelmed, these five
minute quick fixes can be a realgame changer.
All right, so let's recap.
What did we talk about?

(16:32):
We talked about these fiveminute hacks.
So it's a daily to do list,right, with like your top three
things, setting timers for likethese little sessions that you
have, so that you can, you know,break up that monotony in that
specific session, brain dump soyou don't have so many things in

(16:53):
your brain, set an intentionfor the day and create
automations and delegations.
So today, I want to encourageyou to try at least one of these
hacks and keep track of it.
You don't have to make hugechanges in managing your time,
but implementing one of thesethings over time and doing it

(17:17):
consistently can make a hugedifference in your life.
And if you have a favorite timemanagement hack, share it with
us.
If you go on Apple, you canactually send a text and just do
really quickly send me yourbest time management hacks, and
I'd love to either share thoseon the podcast or even share

(17:40):
them on social media.
All right, thanks so much fortuning in today.
Please remember that you cannotget it all done, and it's okay.
All we can do is our best.
Stick to your priorities, stickto what's important to you, and
I hope you have an amazing day.
I'll see you next week.
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