Project Management Hacks, Skills & Tools You Can’t Get From Software or AI - With Bonnie Biafore

In this engaging episode, project management expert Bonnie Biafore shares invaluable insights about the human skills and techniques that software and AI simply can't replace. She reveals her top "non-tech hacks" for successful project management, including smart approaches to estimating, cost management, and running effective meetings. Whether you're a seasoned project manager or just starting out, you'll learn practical strategies for leading teams, negotiating outcomes, and organizing information that will make you more effective in any project role.

References In This Episode

The Eisenhower Matrix video (mentioned when discussing time management and prioritization)

Book by the FBI hostage negotiator - "Never Split the Difference" by Chris Voss

Ways to connect with Bonnie Biafore:

LinkedIn profile

Newsletter

bonniebiafore.com

The Project Management Institute (PMI) Rocky Mountain Chapter

Information about Toastmasters

Episode Digest

In a world dominated by project management tools and AI, it’s easy to forget that the true magic of project management lies in human skills.

In an era where AI and project management software dominate conversations about productivity, it's crucial to remember that successful project management still hinges on human skills and expertise that technology cannot replicate. Here's a comprehensive look at the essential human elements that make project managers effective, regardless of the tools they use.

"The value of project management isn't in the tools—it’s in the people managing the projects."

The Limitations of Project Management Software

Even the most sophisticated project management tools and AI have significant limitations. Three key areas where software falls short:

Estimating Complexity

While AI can provide estimates based on historical data, it can't account for the unique challenges of each project, team dynamics, and contextual factors that experienced project managers understand intuitively. The human ability to consider multiple variables and draw from past experiences remains invaluable.

Cost Management Nuances

Software excels at tracking time and materials but struggles with complex cost factors like delays, market impact, or reputation costs. Project management tools typically can't handle varied cost types like fixed-price contracts, training, travel, or timing-dependent expenses.

Resource Allocation Reality

Tools struggle to account for the real-world complexity of resource management - from vacation schedules to part-time availability and competing project priorities. Even advanced software like Microsoft Project can't fully optimize resource allocation across these various constraints.