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August 13, 2025 5 mins

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Ever feel like you're drowning in repetitive tasks while your bigger business dreams sit on the back burner? You're not alone. The curse of the solopreneur is wearing every hat—answering emails, sending invoices, posting on social, following up with leads—all while trying to deliver exceptional service. Before long, you become your own bottleneck, and growth grinds to a halt.

Task automation offers a powerful escape from this common trap. Think of it as giving yourself an invisible, tireless assistant who handles the predictable work while you focus on what truly matters. We share a compelling success story of a wedding photographer who transformed their business by automating their client journey. From inquiry responses to contract delivery and payment reminders, simple automations freed up hours each week—time they now use for creative work or much-needed rest.

Ready to break free from your own bottleneck? Start by identifying tasks you perform exactly the same way every time. Your client onboarding process is often the perfect place to begin. Map every step from lead capture to payment, then build automations for repetitive actions like sending welcome emails or scheduling calls. Don't try to automate everything at once—layer your systems gradually, perfecting each one before adding another. Remember, good automation doesn't feel robotic; it creates space for more meaningful human connection where it counts. This week, choose just one repetitive task and automate it. Watch how that single change creates breathing room for creativity, strategy, and sustainable growth. Your business—and your wellbeing—deserves this upgrade.

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Transcript

Episode Transcript

Available transcripts are automatically generated. Complete accuracy is not guaranteed.
Speaker 1 (00:01):
Welcome back to Stacked, and today we're going
to talk about task automationfor solopreneurs and how you can
stop being your own bottleneck.
Because if you're a solopreneur, you know exactly what it feels
like to wear every single hat.
You're answering emails,sending invoices, posting on
social, following up with leadsand delivering the actual

(00:21):
service.
It's a lot, and the truth isit's easy to become the biggest
bottleneck in your own businesswithout even realizing it.
But here's the thing you cannotgrow if you're the one slowing
everything down, and you reallydon't have to.
That's where task automationcomes.
In Automations, let you handoff the boring or maybe the

(00:43):
repeatable stuff, so that youcan focus on the creative and
strategic parts of your business.
We like to say you can work onyour business, not in your
business.
So think about the tasks you doover and over again.
Maybe you're sending out thesame welcome email to every new
client.
Maybe you're reminding peopleabout appointments.
Maybe you're moving leads fromone spreadsheet to another.

(01:06):
These things feel small, butthey do stack up and they take
away your time.
They can drain your energy, putyou in the worst headspace and
leave you with no space to thinkbigger.
Let me share an example.
We worked with a solo weddingphotographer who was spending
hours every week following up oninquiries, sending out

(01:27):
contracts and reminding clientsabout their session dates.
We helped them set up theirsimple workflow inside DowryFlow
.
Now, when a lead fills out abooking form, they get an
automatic email with pricingdetails and a frequently asked
questions sheet.
A day later, the system sendsthem a follow-up text with a
link to schedule a call.
And when they book, dowry Flowsends a contract automatically

(01:49):
in a viewable format only, andthe contract even includes a
payment link so that the daybefore their photo shoot, the
system can send them a friendlyreminder to pay their invoice so
the photographer can show up totheir event.
That photographer got backhours every week, hours she
could use to edit photos, meetnew clients or simply just rest

(02:11):
and take a breather.
That is the power of taskautomation.
You might be thinking well, thatsounds great, but what should I
even automate first?
Here's how we would recommendyou look at it.
If you do it the same way everysingle time, it is probably
something that you could andshould automate.
So start with your onboardingprocess.

(02:31):
Map out every step, from themoment a lead reaches out to the
moment they become a payingclient.
Wherever you see, repeat stepslike sending an email or
scheduling a call, build anautomation.
If you have a free offer thatyou keep recommending on social
but you're still manuallydelivering it, set up an
automation and then move on toreminders.

(02:53):
Look, people forget you don'twant no-shows and most of the
time, leads don't want tono-show you either.
When you automate appointmentconfirmations and then you
automate payment follow-ups,clients will actually thank you
for it because it makes theirlife easier too.
After that, think about yourmarketing.
A consistent nurture sequence,like we talked about last

(03:15):
episode, can run on autopilotfor you.
You can also use our post-sch,our post scheduling tool to keep
your social feeds active whileyou handle your actual work and
batch things out instead.
The biggest part is you don'thave to build everything in one
day.
Automation is a stack.
You layer it over time.
You start with one thing, getcomfortable, change it and adapt

(03:37):
it until it works exactly howyou want it to, and then you add
another.
It's like giving yourself aninvisible assistant that never
calls in sick.
If you're worried about soundingrobotic, don't be.
Automation isn't about actinglike a machine.
It's about freeing you up sothat you can show up human where
it matters most.
So a good system should bepersonal, friendly and still

(04:00):
true to your brand voice, andthat's what we help you do
inside Dollar Eflow.
You can also use one of ourfree kits down below to one see
how automation works with thedelivery and two have access to
a brand voice.
Have access to how to prompt tocreate an AI voice package us

(04:23):
to how to prompt to create an AIvoice package, and we can build
these flows so that they soundlike you and not a robot.
Look, being a solopreneur istough enough.
You shouldn't be your ownbottleneck, and when you get
your tasks out of your head andinto a system, you unlock more
growth.
You make sure more space isavailable to think creatively,
to serve your clients better andto take a break when you need
to, and that is what sustainablegrowth should feel like.

(04:46):
So here's your challenge Pickone task you do over and over
and build an automation for itthis week.
Watch what happens when thatweight is lifted.
Watch how it opens up morespace for you to build the
business you actually want.
And if you need help designingthese automations, well you know
where to find us.
We can help you stack them in away that feels good, works

(05:08):
smoothly and keeps your brandshining.
This is Stacked where weautomate, elevate and repeat.
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