October 2, 2025 • 18 mins
Your calendar is more than a place to track meetings. It’s the front line of your boundaries!
It drains your energy, steals family moments, and keeps you overbooked with the wrong clients. But with a few simple resets, you can reclaim your schedule, attract the right people, and finally feel like you’re leading your business instead of the other way around.
When your time is scattered, your growth stalls. That’s why this conversation matters so much. I’ll walk you through how to reset your scheduling system, create clarity around your office hours, and set up tools that actually protect your energy. Because when your calendar reflects your real life, you don’t just gain efficiency, you gain freedom.
In this episode of the Systems Reset Series, I’m pulling back the curtain on why a messy calendar costs you more than time.
Episode Breakdown
1:56 – The difference between office hours and working hours and why clarifying this one thing changes everything
4:30 - The simple email tweak that will save you hours and free you from your inbox
6:03 – How syncing your business and personal calendars prevents double-booking and protects your non-negotiables
8:29 – Why scheduling tools alone don’t fix capacity gaps and what to do instead
9:35 – How one member cut discovery calls in half and finally took a stress-free vacation
11:31 – How a structured calendar shifts you from on demand to in demand
14:33 - This week’s quick win challenge to help you reclaim lost time
Related Episodes Mentioned:
218 - Systems Reset Series: Being Great at What You Do Isn’t Enough (And That’s Not Your Fault)
219 - Systems Reset Series: Your Client Onboarding Shouldn’t Be a Guessing Game
Resources Mentioned:
⏰ Ready to see where your time is really slipping away?
Grab the Boundary Reset Scorecard a quick, fillable Google Doc you can complete online in under two minutes. It helps you spot the gaps in your boundaries, from unclear office hours to unsynced calendars so you know exactly where your time is leaking and what to fix first.
🔧 Ready to turn those ❌’s into ✅’s?
Join The Mind Your Time Society, your space for guided resets, copy-paste scripts, and a 90-Day Roadmap that makes boundaries stick. You’ll get the tools and support you need to reclaim your calendar, protect your energy, and finally feel in control of your time.
Let me know your thoughts! Click here to send me a text.
Leave a Rating and Review: https://ratethispodcast.com/mindyourtime
Mark as Played
Transcript
Episode Transcript
Available transcripts are automatically generated. Complete accuracy is not guaranteed.
SPEAKER_00 (00:00):
For week three of our systems reset series, we're
(00:02):
going to talk about yourcalendar and why poor scheduling
doesn't just cost you time, itcosts you the right clients.
Let's get into what you need toknow to reset your scheduling
system, but more importantly,how to design a calendar that
protects your energy and worksto support your life instead of
against it.
Welcome to the Mind Your TimePodcast.
(00:24):
I'm Shannon Baker, your coffeeloving host and business
operations strategist.
If you're a service providerwho's great at what you do, but
stuck with misfit clients, messyonboarding, or joining workdays,
this show is for you.
Each week I share bothstrategies and practical
insights rooted in my poweremotion framework to help you
streamline your back end,protect your time, and lead your
client experience withconfidence because skills got
(00:47):
you clients, but systems willtake you further.
So grab your cup of coffee oryour favorite drink and let's
dive in.
Have you ever been in the middleof cooking dinner and your phone
rings?
It's a client who missed adeadline, and now they want you
to save the day again.
So they say, I'm sorry, I'm justgetting to your email.
(01:10):
Is it too late for you to takecare of this for me, even though
I missed the deadline?
Now, if you're a people pleaserlike I used to be, thinking it
would make my clients happy, youmight say yes, even though
inside you are irritated becausenow you have to work late into
the night to get it done.
(01:31):
Then suddenly you're in a badmood, your family doesn't have
your full attention even afterdinner, but your client is happy
right now because they got whatthey wanted again, even though
they didn't give you what youneeded on time again.
And guess what?
This is going to keep happeningunless you change how you
(01:55):
operate.
That's why the first step totaking control of your calendar
is setting clear boundaries.
And you need to start by settingoffice hours.
And I have a secret to sharewith you.
Office hours are not the same asyour working hours.
Office hours are when you'reavailable for client
communication, things likeresponding to emails, taking
(02:17):
calls, etc.
Working hours are when youactually get stuff done.
And as an entrepreneur, that canbe any time of the day, any day
of the week.
It's up to you.
Here's a perfect example.
Maybe your office hours areMonday through Friday from 9 to
4, but because of schooldrop-offs, you don't start
(02:39):
working until 10.
Well, that's okay as long as youclearly communicate that.
And personally, I don't startresponding to emails until after
9 a.m.
Because my morning routineusually takes an hour or more,
and I stop responding to emailsat 5 p.m.
Now the game changer for me washow I started managing my inbox.
(03:02):
Most of the time, I only checkmy emails three times a day.
Any emails that require aresponse when I check one last
time before I shut down mylaptop for the day, they're
scheduled to go out the nextbusiness day during my office
hours.
This forces me to stick to myboundaries and reinforce them
(03:24):
with others, and they don't evenknow it.
Now, if you're thinking, well,Shannon, that sounds nice, but I
can't just stop checking emails.
Well, here's the thing (03:32):
you don't have to get perfect with
it overnight.
I didn't.
I started by cutting back tojust checking my emails four
times a day, twice in themorning and twice in the
afternoon.
Well, one of those times was inthe evening, of course.
And when I got comfortable withthat, I scaled it back to three
(03:54):
times a day.
Remember, it's all aboutprogress, not perfection, and
reinforcing that with your timethat helps you put those
boundaries in place and keepthem.
And here's a tip that can helpyou with that right away.
Set up an autoresponder thatlets clients know that you've
received their message andyou'll respond within 24 to 48
(04:15):
business hours.
That way they feel acknowledged,and you give yourself the space
that you need to reply duringyour office hours instead of
reacting the moment that emailhits your inbox because you're
chained to it.
Now, here's the exact line thatyou can put in that
autoresponder today.
Thanks for your message.
(04:36):
I've received your email andwill respond within 24 to 48
business hours during my officehours.
If it's urgent, please mark itas such in the subject line.
Let me tell you, that onesentence can give you back hours
every week because you are nolonger chained to your inbox.
(04:57):
But the truth is the firstperson who has to change their
mindset about this is you.
Once you set new rules aroundyour time, the real shift comes
from you sticking to them, evenwhen it feels uncomfortable.
And it will feel uncomfortableat first.
Now, if you listen to episodetwo, you'll remember that we
(05:19):
talked about your onboardingprocess and how it's really
leadership in disguise.
Your calendar is where the twoconnect because boundaries
around your calendar actuallystarts with your onboarding
process.
See, when you set expectationsup front, that's in your welcome
email in your service agreement,and you review them during your
(05:41):
kickoff call, you're not justtelling clients when you're
available, you're teaching themhow to work with you so they
respect your time.
This is exactly the kind ofreset I guide my members through
step by step with the righttools to make it easier for them
to stick to it.
Now, once you've set andcommunicated those boundaries
(06:02):
around your time, the next stepis to look at how your calendar
actually functions day to day.
Because even if you told yourclients your hours, if your
calendar is messy and it'salways open, those boundaries
are not going to work.
And believe me when I say you'regoing to have clients that test
those limits.
That's why this reset is soimportant.
(06:23):
So the first lesson is that thatmessy calendar is costing you
more than time.
When your business and yourpersonal calendars are not
synced together, self-care andfamily time is going to vanish
right before your eyes, and yourbusiness is going to consume
your life.
Now, I know you may not be surehow to sync the two together.
So here's a quick starting pointfor you.
(06:45):
Pick one calendar, whether it'sGoogle, iCalendar, or something
else, whatever you will useevery day, and then make sure
every client call, meeting,request, all of that is in there
first.
Things for your business.
But I also want you to addpersonal non-negotiables.
That's things like schooldrop-offs, workouts, family
(07:06):
time, doctor's appointments, anyrecurring appointments.
That way you can look at thatdigital calendar and see at a
glance whether or not you'reover you're double booking
yourself or overbooking.
And you don't need a fancysystem to start doing this.
You only need one calendar thatshows everything in real time.
(07:29):
And then let's talk about yourdiscovery calls.
Because when they're notfiltered using an intake form,
wrong fit clients, they justwaste your time and break your
focus.
And when you're overbooked, youcan't deliver your best work and
your confidence, it takes a hit.
Now I know you've probably toldyourself, well, I'm going to fix
my calendar when I get moreclients.
(07:49):
But honestly, more clients isnot going to fix a broken
calendar.
It's only going to magnify thecracks and you're going to be
more drained and morefrustrated.
Every week you wait to fix thisis another week your calendar
runs you instead of the otherway around.
I mean, think about it.
How many hours did you lose justthis week with back and forth
(08:11):
emails to schedule one call orwrong fit discovery or sales
calls?
How about late night clientemergencies?
If that continues to happen, howmuch time will you have left to
do your best work or actuallyenjoy your life?
Not much.
And this next lesson is a commonmistake that I don't want you to
(08:33):
make.
Having a scheduling tool is notthe same as having a scheduling
system.
Because I know you might alreadyuse something like Acuity like
me or Calendly, but if it is notsynced with your personal
calendar and reflect things inyour business accurately, that
means it's not built around youractual work capacity.
(08:54):
Then it's also probably not setup with filters, which are
intake forms.
So it's just another open doorto your time.
And if you think you can justhire a VA to handle your
schedule, let me tell you, youcannot delegate what you haven't
defined.
If your scheduling system isn'tclear or your calendar doesn't
(09:16):
reflect your life in real time,your virtual assistant can't
reinforce those boundariesaround your time, and both of
you are going to be stuck andfrustrated.
Not to mention, you will bepaying them to manually complete
something that could be totallyautomated and more efficient,
which is a waste of time andmoney.
Now, inside the My Your TimeSociety, I walk members through
(09:38):
building a true schedulingsystem step by step so that
you're not duct taping yourtools together or guessing.
Instead, you build a schedulethat actually supports your
life.
And one of the members used tohave her schedule wide open so
people were booking calls almostevery day of the week, and she
was burning out.
She actually said that shedreaded opening her email or
(10:00):
looking at her calendar becauseit was always filled with
meetings that may not be worthher time, or she was continually
getting requests that she didn'thave time for.
She was working nights andweekends just to keep up.
And even then, she felt like shewas failing her clients.
But after she used thescheduling system resources
(10:23):
inside of the membership, whichone of them is a 90-day roadmap,
she cut her discovery calls inhalf and started attracting only
the right fit clients becausethey were filtered through her
intake form.
So that gave her back 10 hours aweek.
That's hours that she now spendsserving her best clients and
(10:43):
actually taking weekends off.
And I was really proud of herthis year because she told me
she finally felt like she wasleading her business again
instead of her business leadingher, to the point that early
this summer, she was able totake a totally unplugged
seven-day vacation, which shehad not been able to do since
(11:05):
she started her business a fewyears ago.
How was she able to do this?
Because she spent time using themembership to build her business
systems.
Now, if you've ever felt likeyour inbox or your online
scheduler is running your lifeor ruining your life, that's
exactly where she was.
And if she could reset hersystems and reclaim her time
(11:27):
using the Min Your Time Society,you can do it too.
Now I know you may be thinking,I don't need another membership
because I'm not going to use it.
And I get it because I've beenin the same place.
But that's why the Min Your TimeSociety is built around guided
resets in a 90-day roadmap.
That way you always know exactlywhat to focus on so you don't
(11:49):
feel stuck or overwhelmed.
And if you're thinking, well,hmm, this sounds like it's
exactly what I need, but I don'tknow where to start.
Well, again, inside the MinorTime Society, you get access to
the 90-day roadmap, the starterstack that has resources to help
you start building your systemsone at a time, and other
(12:11):
resources like a welcome kit andonboarding process workbook that
makes this reset doable.
You don't have to figure thisout alone.
But now let's talk about today'sthird lesson.
When your calendar isstructured, you create freedom.
Your discovery calls arefiltered with pre-qualifying
(12:32):
questions.
Your personal and businesscalendars stop competing with
each other, and you know exactlyhow many clients you can take on
without burning out based on theseason that your life is in.
So as you can see, this isn'tjust about efficiency, it's
about elevating your role.
(12:53):
A clear, protected calendarpositions you as a leader, which
is what you want.
When this happens, you stopbeing on demand and you start
being in demand.
And if you join us inside themembership, you get access to
some discovery call intake formquestions that you can add to
(13:13):
your online scheduler to filtercalls and set expectations
before a client even lands onyour calendar.
And when you combine this withthe other resources inside, it's
just what you need to reset yourcalendar and protect your time
for good.
Now, let me address thehesitation that I think you
might be having.
(13:33):
That putting something like thisin place may make you seem rigid
or unhelpful to clients.
But the truth is boundariesaren't restrictive, they're
professional.
Clients actually respect youmore when your business has
structure because it shows themthat you can lead their project
with confidence.
And while they may push back atfirst, stand firm and before you
(13:57):
know it, they're going to besetting boundaries in their
business too because they'refollowing your example.
Now, over the last two episodes,if you've listened to them and
done the challenges, you'vealready done some detective
work, which includesdecluttering the steps in your
onboarding process and creatinga document or form so you can
start repeating yourself duringonboarding.
(14:20):
That work probably showed youthe questions you answer most
often or the information you endup chasing clients for time and
time again.
So this week, I want you to takethat discovery and apply it to
your calendar.
So here's this week's quick winchallenge.
I want you to set up thatautoresponder that I gave you
earlier in this episode with theexact lines that I gave you.
(14:44):
That's going to give you backhours.
And to make this even easier,I've created a free boundary
reset scorecard that you cangrab from the show notes.
It takes under two minutes tofill out, but it shows you
exactly where your time isleaking in your business,
whether it's unclear officehours, not having a response
(15:06):
policy, or a calendar that justisn't synced with your life.
And the truth is if you see twoor more X's on that scorecard
because it's missing, you'reprobably losing about five hours
every single week.
Those are hours you could spendserving your clients or actually
resting or enjoying life, ormaybe coffee with a girlfriend.
(15:28):
Now, if your scorecard feels alittle rough, I don't want you
to overthink it.
Start with a simple step: setting your office hours. (15:32):
undefined
That is the fastest fix anyonecan make that's a business
owner, and it sets the tone foreverything else.
But once you've got yourscorecard, I'll walk you through
step by step how you can turnthose X's into check marks,
green check marks inside theMind Your Time Society.
(15:55):
There are copy and pastescripts, templates, and again
that 90-day roadmap, so it makesit much easier for you to do
this.
So here are three big lessonsfrom today.
A messy calendar costs you moretime, it drains your energy,
stills your self-care, leavesyou overbooked, and a lot of
times is with the wrong clients.
(16:16):
So more sales is not going tofix this, it's only going to
magnify the problem.
And your tools by themselves,they don't solve the problem.
Without clear boundaries, a toollike an online scheduler is just
another open door to your time,and we need to close that.
And when your calendar isstructured, you actually create
(16:38):
freedom by protecting yourenergy.
You attract the right clients byusing intake form questions on
your appointments, and thatfinally helps you start feeling
in control of your time.
That's the reset you need.
Now, if you want to take ashortcut, which I highly
recommend, that will includeusing the 90-day roadmap, the
(16:59):
starter stack, the ready-madeintake questions.
They're all waiting for youinside the Mind Your Time
Society.
And that's where you'll getaccess to everything you need to
stop letting your calendarcontrol your life and start
building a business thatactually supports it.
So that's it for episode threeof this reset series.
Now, in the final episode, we'regoing to bring it all together
(17:24):
so you can see the big pictureof how these resets connect and
what's possible when yourbackend finally supports your
growth.
Thanks for tuning in today.
If this episode hit home, it'sbecause you already know you're
ready to stop patching up theproblems and start running your
business like the pro you are.
But listening won't fix thecracks.
(17:47):
Action will.
Your next step?
Grab the Back Office Powerchecklist at theshannonbaker.com
forward slash checklist.
It'll show you exactly what'sworking, what's missing, and
where your back end is silentlyslowing you down.
And if you're ready to godeeper, founder circle inside
the Mind Your Time Society iswhere we can fix it together
(18:08):
with the systems insanity suiteand you'll get the clarity that
you've been craving.
Not quite there yet?
Come say hi to me on Instagramat the underscore Shannon Baker.
I would love to hear whatresonated with you the most.
And if you're loving thepodcast, please leave a quick
review because it goes a longway in helping more service
providers like you find thepodcast.
(18:29):
You can do that right now atratethispodcast.com forward
slash mind your time.
Skills got your clients.
Systems and your expertise arewhat's going to help you keep
them.
So until next time, keep calmand streamline.
For week three of our systems reset series, we're
(00:02):
going to talk about yourcalendar and why poor scheduling
doesn't just cost you time, itcosts you the right clients.
Let's get into what you need toknow to reset your scheduling
system, but more importantly,how to design a calendar that
protects your energy and worksto support your life instead of
against it.
Welcome to the Mind Your TimePodcast.
(00:24):
I'm Shannon Baker, your coffeeloving host and business
operations strategist.
If you're a service providerwho's great at what you do, but
stuck with misfit clients, messyonboarding, or joining workdays,
this show is for you.
Each week I share bothstrategies and practical
insights rooted in my poweremotion framework to help you
streamline your back end,protect your time, and lead your
client experience withconfidence because skills got
(00:47):
you clients, but systems willtake you further.
So grab your cup of coffee oryour favorite drink and let's
dive in.
Have you ever been in the middleof cooking dinner and your phone
rings?
It's a client who missed adeadline, and now they want you
to save the day again.
So they say, I'm sorry, I'm justgetting to your email.
(01:10):
Is it too late for you to takecare of this for me, even though
I missed the deadline?
Now, if you're a people pleaserlike I used to be, thinking it
would make my clients happy, youmight say yes, even though
inside you are irritated becausenow you have to work late into
the night to get it done.
(01:31):
Then suddenly you're in a badmood, your family doesn't have
your full attention even afterdinner, but your client is happy
right now because they got whatthey wanted again, even though
they didn't give you what youneeded on time again.
And guess what?
This is going to keep happeningunless you change how you
(01:55):
operate.
That's why the first step totaking control of your calendar
is setting clear boundaries.
And you need to start by settingoffice hours.
And I have a secret to sharewith you.
Office hours are not the same asyour working hours.
Office hours are when you'reavailable for client
communication, things likeresponding to emails, taking
(02:17):
calls, etc.
Working hours are when youactually get stuff done.
And as an entrepreneur, that canbe any time of the day, any day
of the week.
It's up to you.
Here's a perfect example.
Maybe your office hours areMonday through Friday from 9 to
4, but because of schooldrop-offs, you don't start
(02:39):
working until 10.
Well, that's okay as long as youclearly communicate that.
And personally, I don't startresponding to emails until after
9 a.m.
Because my morning routineusually takes an hour or more,
and I stop responding to emailsat 5 p.m.
Now the game changer for me washow I started managing my inbox.
(03:02):
Most of the time, I only checkmy emails three times a day.
Any emails that require aresponse when I check one last
time before I shut down mylaptop for the day, they're
scheduled to go out the nextbusiness day during my office
hours.
This forces me to stick to myboundaries and reinforce them
(03:24):
with others, and they don't evenknow it.
Now, if you're thinking, well,Shannon, that sounds nice, but I
can't just stop checking emails.
Well, here's the thing (03:32):
you don't have to get perfect with
it overnight.
I didn't.
I started by cutting back tojust checking my emails four
times a day, twice in themorning and twice in the
afternoon.
Well, one of those times was inthe evening, of course.
And when I got comfortable withthat, I scaled it back to three
(03:54):
times a day.
Remember, it's all aboutprogress, not perfection, and
reinforcing that with your timethat helps you put those
boundaries in place and keepthem.
And here's a tip that can helpyou with that right away.
Set up an autoresponder thatlets clients know that you've
received their message andyou'll respond within 24 to 48
(04:15):
business hours.
That way they feel acknowledged,and you give yourself the space
that you need to reply duringyour office hours instead of
reacting the moment that emailhits your inbox because you're
chained to it.
Now, here's the exact line thatyou can put in that
autoresponder today.
Thanks for your message.
(04:36):
I've received your email andwill respond within 24 to 48
business hours during my officehours.
If it's urgent, please mark itas such in the subject line.
Let me tell you, that onesentence can give you back hours
every week because you are nolonger chained to your inbox.
(04:57):
But the truth is the firstperson who has to change their
mindset about this is you.
Once you set new rules aroundyour time, the real shift comes
from you sticking to them, evenwhen it feels uncomfortable.
And it will feel uncomfortableat first.
Now, if you listen to episodetwo, you'll remember that we
(05:19):
talked about your onboardingprocess and how it's really
leadership in disguise.
Your calendar is where the twoconnect because boundaries
around your calendar actuallystarts with your onboarding
process.
See, when you set expectationsup front, that's in your welcome
email in your service agreement,and you review them during your
(05:41):
kickoff call, you're not justtelling clients when you're
available, you're teaching themhow to work with you so they
respect your time.
This is exactly the kind ofreset I guide my members through
step by step with the righttools to make it easier for them
to stick to it.
Now, once you've set andcommunicated those boundaries
(06:02):
around your time, the next stepis to look at how your calendar
actually functions day to day.
Because even if you told yourclients your hours, if your
calendar is messy and it'salways open, those boundaries
are not going to work.
And believe me when I say you'regoing to have clients that test
those limits.
That's why this reset is soimportant.
(06:23):
So the first lesson is that thatmessy calendar is costing you
more than time.
When your business and yourpersonal calendars are not
synced together, self-care andfamily time is going to vanish
right before your eyes, and yourbusiness is going to consume
your life.
Now, I know you may not be surehow to sync the two together.
So here's a quick starting pointfor you.
(06:45):
Pick one calendar, whether it'sGoogle, iCalendar, or something
else, whatever you will useevery day, and then make sure
every client call, meeting,request, all of that is in there
first.
Things for your business.
But I also want you to addpersonal non-negotiables.
That's things like schooldrop-offs, workouts, family
(07:06):
time, doctor's appointments, anyrecurring appointments.
That way you can look at thatdigital calendar and see at a
glance whether or not you'reover you're double booking
yourself or overbooking.
And you don't need a fancysystem to start doing this.
You only need one calendar thatshows everything in real time.
(07:29):
And then let's talk about yourdiscovery calls.
Because when they're notfiltered using an intake form,
wrong fit clients, they justwaste your time and break your
focus.
And when you're overbooked, youcan't deliver your best work and
your confidence, it takes a hit.
Now I know you've probably toldyourself, well, I'm going to fix
my calendar when I get moreclients.
(07:49):
But honestly, more clients isnot going to fix a broken
calendar.
It's only going to magnify thecracks and you're going to be
more drained and morefrustrated.
Every week you wait to fix thisis another week your calendar
runs you instead of the otherway around.
I mean, think about it.
How many hours did you lose justthis week with back and forth
(08:11):
emails to schedule one call orwrong fit discovery or sales
calls?
How about late night clientemergencies?
If that continues to happen, howmuch time will you have left to
do your best work or actuallyenjoy your life?
Not much.
And this next lesson is a commonmistake that I don't want you to
(08:33):
make.
Having a scheduling tool is notthe same as having a scheduling
system.
Because I know you might alreadyuse something like Acuity like
me or Calendly, but if it is notsynced with your personal
calendar and reflect things inyour business accurately, that
means it's not built around youractual work capacity.
(08:54):
Then it's also probably not setup with filters, which are
intake forms.
So it's just another open doorto your time.
And if you think you can justhire a VA to handle your
schedule, let me tell you, youcannot delegate what you haven't
defined.
If your scheduling system isn'tclear or your calendar doesn't
(09:16):
reflect your life in real time,your virtual assistant can't
reinforce those boundariesaround your time, and both of
you are going to be stuck andfrustrated.
Not to mention, you will bepaying them to manually complete
something that could be totallyautomated and more efficient,
which is a waste of time andmoney.
Now, inside the My Your TimeSociety, I walk members through
(09:38):
building a true schedulingsystem step by step so that
you're not duct taping yourtools together or guessing.
Instead, you build a schedulethat actually supports your
life.
And one of the members used tohave her schedule wide open so
people were booking calls almostevery day of the week, and she
was burning out.
She actually said that shedreaded opening her email or
(10:00):
looking at her calendar becauseit was always filled with
meetings that may not be worthher time, or she was continually
getting requests that she didn'thave time for.
She was working nights andweekends just to keep up.
And even then, she felt like shewas failing her clients.
But after she used thescheduling system resources
(10:23):
inside of the membership, whichone of them is a 90-day roadmap,
she cut her discovery calls inhalf and started attracting only
the right fit clients becausethey were filtered through her
intake form.
So that gave her back 10 hours aweek.
That's hours that she now spendsserving her best clients and
(10:43):
actually taking weekends off.
And I was really proud of herthis year because she told me
she finally felt like she wasleading her business again
instead of her business leadingher, to the point that early
this summer, she was able totake a totally unplugged
seven-day vacation, which shehad not been able to do since
(11:05):
she started her business a fewyears ago.
How was she able to do this?
Because she spent time using themembership to build her business
systems.
Now, if you've ever felt likeyour inbox or your online
scheduler is running your lifeor ruining your life, that's
exactly where she was.
And if she could reset hersystems and reclaim her time
(11:27):
using the Min Your Time Society,you can do it too.
Now I know you may be thinking,I don't need another membership
because I'm not going to use it.
And I get it because I've beenin the same place.
But that's why the Min Your TimeSociety is built around guided
resets in a 90-day roadmap.
That way you always know exactlywhat to focus on so you don't
(11:49):
feel stuck or overwhelmed.
And if you're thinking, well,hmm, this sounds like it's
exactly what I need, but I don'tknow where to start.
Well, again, inside the MinorTime Society, you get access to
the 90-day roadmap, the starterstack that has resources to help
you start building your systemsone at a time, and other
(12:11):
resources like a welcome kit andonboarding process workbook that
makes this reset doable.
You don't have to figure thisout alone.
But now let's talk about today'sthird lesson.
When your calendar isstructured, you create freedom.
Your discovery calls arefiltered with pre-qualifying
(12:32):
questions.
Your personal and businesscalendars stop competing with
each other, and you know exactlyhow many clients you can take on
without burning out based on theseason that your life is in.
So as you can see, this isn'tjust about efficiency, it's
about elevating your role.
(12:53):
A clear, protected calendarpositions you as a leader, which
is what you want.
When this happens, you stopbeing on demand and you start
being in demand.
And if you join us inside themembership, you get access to
some discovery call intake formquestions that you can add to
(13:13):
your online scheduler to filtercalls and set expectations
before a client even lands onyour calendar.
And when you combine this withthe other resources inside, it's
just what you need to reset yourcalendar and protect your time
for good.
Now, let me address thehesitation that I think you
might be having.
(13:33):
That putting something like thisin place may make you seem rigid
or unhelpful to clients.
But the truth is boundariesaren't restrictive, they're
professional.
Clients actually respect youmore when your business has
structure because it shows themthat you can lead their project
with confidence.
And while they may push back atfirst, stand firm and before you
(13:57):
know it, they're going to besetting boundaries in their
business too because they'refollowing your example.
Now, over the last two episodes,if you've listened to them and
done the challenges, you'vealready done some detective
work, which includesdecluttering the steps in your
onboarding process and creatinga document or form so you can
start repeating yourself duringonboarding.
(14:20):
That work probably showed youthe questions you answer most
often or the information you endup chasing clients for time and
time again.
So this week, I want you to takethat discovery and apply it to
your calendar.
So here's this week's quick winchallenge.
I want you to set up thatautoresponder that I gave you
earlier in this episode with theexact lines that I gave you.
(14:44):
That's going to give you backhours.
And to make this even easier,I've created a free boundary
reset scorecard that you cangrab from the show notes.
It takes under two minutes tofill out, but it shows you
exactly where your time isleaking in your business,
whether it's unclear officehours, not having a response
(15:06):
policy, or a calendar that justisn't synced with your life.
And the truth is if you see twoor more X's on that scorecard
because it's missing, you'reprobably losing about five hours
every single week.
Those are hours you could spendserving your clients or actually
resting or enjoying life, ormaybe coffee with a girlfriend.
(15:28):
Now, if your scorecard feels alittle rough, I don't want you
to overthink it.
Start with a simple step: setting your office hours. (15:32):
undefined
That is the fastest fix anyonecan make that's a business
owner, and it sets the tone foreverything else.
But once you've got yourscorecard, I'll walk you through
step by step how you can turnthose X's into check marks,
green check marks inside theMind Your Time Society.
(15:55):
There are copy and pastescripts, templates, and again
that 90-day roadmap, so it makesit much easier for you to do
this.
So here are three big lessonsfrom today.
A messy calendar costs you moretime, it drains your energy,
stills your self-care, leavesyou overbooked, and a lot of
times is with the wrong clients.
(16:16):
So more sales is not going tofix this, it's only going to
magnify the problem.
And your tools by themselves,they don't solve the problem.
Without clear boundaries, a toollike an online scheduler is just
another open door to your time,and we need to close that.
And when your calendar isstructured, you actually create
(16:38):
freedom by protecting yourenergy.
You attract the right clients byusing intake form questions on
your appointments, and thatfinally helps you start feeling
in control of your time.
That's the reset you need.
Now, if you want to take ashortcut, which I highly
recommend, that will includeusing the 90-day roadmap, the
(16:59):
starter stack, the ready-madeintake questions.
They're all waiting for youinside the Mind Your Time
Society.
And that's where you'll getaccess to everything you need to
stop letting your calendarcontrol your life and start
building a business thatactually supports it.
So that's it for episode threeof this reset series.
Now, in the final episode, we'regoing to bring it all together
(17:24):
so you can see the big pictureof how these resets connect and
what's possible when yourbackend finally supports your
growth.
Thanks for tuning in today.
If this episode hit home, it'sbecause you already know you're
ready to stop patching up theproblems and start running your
business like the pro you are.
But listening won't fix thecracks.
(17:47):
Action will.
Your next step?
Grab the Back Office Powerchecklist at theshannonbaker.com
forward slash checklist.
It'll show you exactly what'sworking, what's missing, and
where your back end is silentlyslowing you down.
And if you're ready to godeeper, founder circle inside
the Mind Your Time Society iswhere we can fix it together
(18:08):
with the systems insanity suiteand you'll get the clarity that
you've been craving.
Not quite there yet?
Come say hi to me on Instagramat the underscore Shannon Baker.
I would love to hear whatresonated with you the most.
And if you're loving thepodcast, please leave a quick
review because it goes a longway in helping more service
providers like you find thepodcast.
(18:29):
You can do that right now atratethispodcast.com forward
slash mind your time.
Skills got your clients.
Systems and your expertise arewhat's going to help you keep
them.
So until next time, keep calmand streamline.
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