Episode Transcript
Available transcripts are automatically generated. Complete accuracy is not guaranteed.
(00:01):
You ever found yourself in theparalysis analysis, figuring out
what to do next, we lose so muchproductive time trying to figure
out what to do the expense ofactually doing it.
In this conversation, I'm goingto share with you how you can
simplify your week using themes.
And stop wasting time ponderingwhat deserves your attention
(00:24):
first?
By the end, you'll have apersonalized template to create
a clear, structured approach toyour week.
That'll help you make progressand clear the overwhelm of
wondering when you're going tofit it all in.
Because we don't need to getcaught in this perpetual cycle
of wasted time and overwhelm.
(00:44):
It's keeping us from living lifeon our own terms.
As women, it's easy to feelover-scheduled over tired and
some days just over it.
It's time to ditch the guilt.
Still get things done and havetime left for ourselves and the
most important people in ourlives.
How do we do that?
(01:05):
You're about to find out.
Hey there.
My name's Jenna.
And here you'll find the latestbiohacks mindset shifts and
calendar control strategies tohelp you.
Yeah.
There side of busy.
I'll bring you insights on howto get more done during the
Workday, so you can shut it offand prioritize what truly
matters.
In today's conversation.
(01:26):
I'm not only going to help youbanish the paralysis analysis by
simplifying your week withthemes.
But I'm also going to give you atemplate that you can use so you
can know when you're going tofit it all in that most
important work during the week.
And then you can shut off thatwork.
And prioritize the rest of life.
But make sure you stick aroundto the end where I'm going to
(01:46):
share with you how pretending tobe a movie star can help you
simplify how you organize yourweek.
Let's dive in.
So we use themes.
Or categories to simplify ourlives in so many ways.
We use theme parties to tell uswhat to wear for a night out
like an eighties, birthdayparty, or maybe theme days at
(02:07):
school for the kids when theywear spirit wear or pajamas.
Right.
We even can do themed dinners ornights where it's going to be
top us night or taco Tuesday,right?
It's a short putt to help usunderstand what we're going to
eat.
Or what we need to bring.
We can apply this same conceptof theming to our wheats and how
(02:31):
we organize our time.
So the goal of creating a themeor category of work for a day
helps, you know where to putyour focus rather than wasting
all that time, figuring out whatyou're going to do when you
actually sit down on your.
In your chair.
On a Monday or a Wednesday, youknow what you're going to do,
(02:51):
right.
You save that time, figuring itout so you can actually get
right down to doing the work.
What's even better about themingyour days.
Is the intentional creation ofcontainers of time.
So, you know, you're schedulingyour highest leverage work.
That's the work that's going tomove you towards your goals and
help you make progress.
That's the work that's going tohelp you feel accomplished.
(03:14):
And sometimes that's the workthat we sacrifice.
If we don't actuallyintentionally plan our weeks and
we let them just control us.
So another bonus of theming yourdays is that when you do similar
kinds of work together, Thatrequire the same kind of brain
power and mental energy.
(03:34):
You find yourself getting in agroove and you can get more work
done in less time because you'reputting those kinds of work
together.
Think about it, like when youare, if you do any canning or
pickling at home.
My grandma would have said, I'mnot going to stop making
raspberry jelly to start makingpickles.
(03:55):
The idea behind it is that Ineed a whole different set of
tools and skills.
And so why would I waste so muchtime switching from one thing to
another when I could just.
Theme and do one thing.
So not only are we saving thetime of figuring out what to do,
we are saving the time ofswitching between lots of
different tasks that takedifferent mental loads and
(04:19):
capacity.
So.
What could theming your weeklook like?
Well, sometimes it helps when Igive clients examples.
So let's say you're anentrepreneur.
You run your own business.
You might think about the kindsof work that you do in different
containers or themes?
Based on.
The creative energy that ittakes, let's say you market your
(04:42):
organization.
And so you need to write blogposts and social media and
marketing emails, or maybe copyfor a new website page, right.
That requires your creativebrain.
And you likely don't want to dothat work.
Right after going and looking atyour profit and loss statement.
So you might have a creativecontainer.
That you put on one day where,you know, traditionally that's
(05:05):
when you have the most creativebrain, you're not worn out from
the fires of the week and youcan really focus in developing
and writing that creative work.
That might be one container.
Entrepreneurs might also havecontainers like financial or
analytical reviews.
Maybe you have an administrativeday where you take care of all
of the paperwork, all of thebackend stuff like bookkeeping.
(05:28):
Maybe you would theme days basedon external meetings.
Or client meetings and internalmeetings.
If you have a team.
If you have a product or servicethat you're selling, maybe you
have a specific day that'srelated to product related
tasks.
And finally, maybe you just havea day for growth business
development and what working thethings you do to grow the
(05:50):
business.
Right.
So I hope that gets your brainturning in the right direction
of what are some of these themesthat I could start thinking
about?
Now let's say you're a teamleader.
Let's say you do some work thatyou're responsible for, but
you're also in charge of helpinggrow and manage a team.
With that some of your themesmight look like internal meeting
(06:12):
days.
Or team meeting days the dayswhere you really focus in, on
serving and growing the team.
Maybe you have specific trainingand development days, either for
the team themselves or for youto learn and grow
professionally.
So you can show up better foryour team and your organization.
You might also have strategicdirection, days or high level
project planning days.
(06:33):
You probably still take someclient or external meetings.
So you might want to think aboutthat as a container of time.
And you likely also have somekind of financial or analytical
review as well.
So thinking about.
These.
Containers of time that reallytheme your work together.
Can help you, as you think aboutwhat you're going to do each day
(06:56):
of your week.
So, how can you make themes workfor you?
Well, I'm going to give you alist of questions that you can
stop and start this video at anytime, but really grain storm
through these, because thisreally helps you create your own
personal roadmap.
To creating a structured planfor the work you're going to do
during the week.
(07:16):
So the first question to ask.
What are the tasks that Icomplete every week?
Right.
Sometimes we don't take a stepback and realize all of the
things that we do every week.
So just take a minute andbrainstorm.
There's no wrong answer.
Write out everything that you doeach week.
Once you have that list.
(07:37):
Then start thinking about thekind of brain power and mental
energy.
That each of these tasks take,and then you can ask yourself.
Which of these, can I grouptogether?
What makes sense?
Here's some creative work andhere's some creative work.
Let's put those together in acreative day.
Here's a lot of analytical work.
Maybe those things make sense togroup together and batch in
(07:58):
another analytical day.
How can you group these togetherto create meaningful themes or
categories that make sense forthe role that you're in?
And then finally, as you have agroup of categories or themes,
you can ask yourself what day ofthe week do I typically have the
best energy and brain power toshow up and do each of these.
(08:22):
For me, I like to do creativework early in the week because I
have my most renewed energy fromresting and recovering over the
weekend.
And I'm really excited to showup and do the work on a Monday.
So I do creative work onMondays.
I like to save administrativework for Fridays because it
tends to be that by Friday, mybrain is not really ready to do
(08:43):
a lot of heavy lifting.
And so this is where I closeloops from the week.
I might put in speakerapplications because that's one
way that I grow my business.
I might make sure that certainpeople have the paperwork that
they need.
But this is my administrativeday to really tie up any loose
ends before I go into theweekend.
(09:04):
So start thinking about.
When do you have the right.
Mental energy and brain power todo that group of work.
And then you can start sketchingout.
Where these things might fit.
You can assign your creativework to a Monday or your
external meetings to a Thursday.
(09:24):
And play with this.
This is not meant to be a mapthat is set in stone, but really
a guidepost to understand.
Where you can get certain kindsof work done to save yourself
that time.
All right.
Now that you have some themes.
In mind.
Here's some common hurdles thatI hear from clients when they're
(09:46):
implementing theme days.
We really get excited when westart thinking about all the
benefits of what a theme day cando for us, right.
The time that we can save byjust sitting down and getting to
the work.
But sometimes some concernssurface.
So I'm just going to cover theseright out of the gate.
So you can start leveragingthemes without worrying about
getting stuck in these ways.
(10:07):
Okay.
So hurdle number one that I hearis I can't dedicate a whole day
to a theme.
Oh, my gosh.
There's no way.
No worries.
Can you just give it a morning?
Or an afternoon.
For example, there's a teamleader I work with who is a
director of project managers fora construction company.
She dedicates her Wednesdaymornings to team member.
(10:29):
One-on-ones.
Then she needs to focus herattention elsewhere for the
afternoon.
And that's just fine, but bycentering her attention.
On Wednesday mornings for herteam, she can channel her energy
to show up well for her teamduring that time.
And they can expect theconsistency of her support.
So.
Can you just dedicate a morningor even two hours on a Thursday
(10:53):
afternoon to that theme or typeof work?
The second common hurdle that Ihear as my weeks are nuts.
Can't predict or control my dayslike this, your grades.
Crazy.
But breathe friend.
This isn't about controllingyour days or your weeks so much
as helping you create more clearexpectations around your work.
(11:14):
Give you some clarity aroundwhat is the kind of work you
really need to do each week tomove you forward?
And this also.
Shines a light into the busywork that doesn't move you
forward.
That might be distracting youfrom doing the meaningful work.
That might be the work that youfeel like is so crazy.
That is keeping you from doingthe stuff that really matters.
All right.
(11:34):
So theming allows us tointentionally create containers
of time.
So we know that the mostimportant work gets done.
Will you honor these a hundredpercent of the time.
Probably not, but that doesn'tmean you're not going to get
great benefit from starting tothink about how you can simplify
your work.
If your work is at the mercy ofthe market or client timing.
(11:57):
Then you just start with whatyou can control.
Maybe it's a two hour pocket oftime on a Wednesday afternoon.
Start small.
We can't optimize what we don'tstart.
And the third common hurdle thatI hear from folks who are
starting to think about.
Uh, planning and theming, theirdays in this way is.
I don't even know where tostart.
(12:18):
That's okay, friend.
There's likely someone else whodoes something pretty similar to
what you do.
All right.
So reach out to a friend,schedule a brainstorm, and
you'll both benefit from thissession on comparing the kinds
of work you do every week andhow you might theme those
together.
And if that doesn't work, youcan always reach out to me and
we can schedule a brainstormtogether.
All right.
I haven't met anyone yet that Ican't help.
(12:39):
Find at least two to threethemes that they can use to
optimize their time.
In a moment.
I'm going to show you howpretending you're your favorite
movie star can help you simplifyhow you organize your week.
But first.
If you've already created yourtheme list and you've assigned
them two days of the week.
You're crushing it.
Great work, create a recurringcalendar invite and start
(13:01):
practicing those themes.
But I know that some of us needa little bit more help getting a
handle on this.
Right?
How do we approach batching ourwork and categorizing it in a
meaningful way that doesn'tcreate excessive overwhelm?
So I've put together somethingreally valuable for you.
It's a free resource called fivestrategies to calm the calendar
(13:23):
chaos.
In it, I share with you threefilters you can use to help you
prioritize your to-do list.
With this, you can skip theparalysis analysis and get the
most important work done.
You can sign up attheothersideofbusy.com slash
chaos, or just click the link inthe show notes.
So you want to know howpretending to be your favorite
(13:46):
movie star can help you simplifyhow you organize your week.
Think about your time or yourcontainers?
In three categories.
Onstage time.
Backstage time.
And offstage time.
It's so onstage time or thesetimes where you are getting paid
for the actual work, right?
This is when your favoriteactor, actresses.
(14:07):
Running lines in between theaction and cut, getting
direction.
This is what they get paid Bucobucks for.
They also have their backstagetime.
This is when they are doing thework.
That is a part of the role, butisn't actually what they're
getting paid for.
Right.
This might be.
practicing off-screen.
(14:28):
This might be doing research toreally get into a role.
Or getting into shape.
For a role, right?
This is the backstage time, thethings that they need to do to
do the job well that they're notactually getting paid for.
And then finally they have theiroffstage time.
This is the time they spend.
Away from the job so they canrest rejuvenate, recover and
(14:50):
show up.
To the job.
As their best selves.
Right?
I like to think of my favoriteactress on a catamaran sailing
in the Mediterranean.
That is her offstage time.
So, how does this apply to youwhile you're onstage time?
Are those things that you dothat you are truly getting paid
for?
If you're an entrepreneur, it'sthe time you're meeting in front
(15:11):
of clients at your businessdevelopment time.
It's what really grows thebusiness.
If you are a team leader or anindividual contributor, you're
onstage time is the actual jobdescription of what you got
hired to do.
You're backstage time is thestuff that you do that you don't
get paid for, but really helpsyou do the work.
These might be things likeprofessional development,
(15:33):
reading up on industry news andarticles as a business owner.
It might be doing yourmarketing, doing your
bookkeeping, right.
Important things to grow thebusiness or to lead a team, but
you don't get paid for those.
And then finally your offstagetime is the same.
It's how do you rest recuperate,rejuvenate yourself so that when
(15:53):
you come back to work, you canshow up as the best version of
you deserving of getting paid.
Those Buku bucks.
With that.
If you found something helpfultoday, will you send me a DM on
Instagram?
I'd love to hear from you.
And I check all of them.
I'm at Jenna dot Piche, or youcan just click the link in the
show notes.
Until next time may the workthat you do create meaning and
(16:17):
the life that you deserve.
I'm rooting for you.