May 13, 2024 • 17 mins
We all have things on our lists that we HATE to do - whether in our business or personal lives. But they are necessary evils. Taking out the garbage, scrubbing the toilets or maybe in your business it’s crunching the numbers if you’re a creative.
These are the things that we dread and procrastinate on because doing them sucks away our energy and motivation. And then after we procrastinate on them enough, we feel the extra guilt pile on because we know they SHOULD get done, but we don’t WANT to do them.
In this conversation, I’m going to share how you can stop doing the things you hate by understanding how they can get done without you. By the end, you’ll have a model to sort your work and a filter you can use to get rid of the things that are wasting your time and draining your energy, and keeping you from getting the REAL meaningful work done.
00:00 The Dread of Unwanted Tasks: Identifying Your Drudgery Zone
00:36 Unlocking Productivity: How to Stop Doing What You Hate
02:53 Introducing the Freedom Compass Model
03:27 Exploring the Zones: Desire, Disinterest, Distraction, and Drudgery
09:44 Strategies to Eliminate, Automate, and Delegate Drudgery
14:58 Leveraging AI for Delegation and Time Management
17:05 Final Thoughts
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Transcript
Episode Transcript
Available transcripts are automatically generated. Complete accuracy is not guaranteed.
(00:00):
We all have things on our listthat we absolutely hate to do
(00:04):
whether in life or in ourbusiness.
But there are the necessaryevils.
Taking out the garbage scrubbingthe toilet, doing the dishes
because they don't dothemselves.
Maybe you have a few of these inyour business too.
Maybe you don't like crunchingthe numbers or writing those
social media posts.
Right?
These are the things that wedread.
Can we procrastinate on becausedoing them sucks away our energy
(00:27):
and our motivation.
And then after we procrastinateenough, we pile on.
Extra guilt because we know theyshould get done.
But we just don't want to do.
In today's conversation.
I'm going to share with you howyou can stop doing the things
that you hate by understanding.
And all they can get donewithout you.
By the end.
You're going to have a model tosort your work.
(00:48):
When a filter you can use to getrid of the things that are
wasting your time.
Draining your energy and keepingyou from the real meaningful
work.
As women, it's easy to feelover-scheduled over tired and
some days just over it.
It's time to ditch the guilt.
Still get things done and havetime left for ourselves and the
(01:12):
most important people in ourlives.
How do we do that?
You're about to find out.
Hey there.
My name's Jenna Piche.
And here I'll share with you thelatest biohacks mindset shifts
and calendar control strategies.
To help you find the other sideof busy.
I'll bring you insights on howto get more done during work
(01:33):
hours so you can shut it off.
And prioritize what trulymatters.
In today's conversation.
I'm not only going to help youstop doing the things that you
dread, like give you ways theycan get done without you.
Make sure you stick around untilthe end where I'm going to share
with you, how you can leverageAI to help you delegate and free
up more of your valuable time.
(01:54):
But let's dive in.
So those things you hate doingin life and in business.
I'm sure, just by talking aboutthis, you already have a mental
list going.
Right.
These are the things that you'dread that suck your energy, that
you procrastinate on the most.
All right.
If I'm being real vulnerablehere for me, this is deep
(02:14):
cleaning the house.
And I, I don't mean that inlike, my house is a so dirty
way.
It's just, I don't feel it's themost valuable use of my time.
I'm not any good at it.
And I really don't like doingit.
And that is what I call thedrudgery zone.
Right.
Just that word makes me feellike I am in the sludge.
(02:36):
Of that thing that I don't likedoing.
And that's why I think it's theperfect word to describe the
things that we don't like doing.
And we're not any good app.
Right.
So the drudgery zone.
I those things that you do thatyou have to, not because you
want to, or because they lightyou up.
This is based on a model puttogether by the full focus
(02:56):
company called the freedomcompass.
Right?
So before we can reallyunderstand the drudgery zone, I
want to review this freedomcompass model.
So you can get a better idea ofhow all of your tasks are
sorted.
Not just the ones that you hate.
But don't worry.
We'll come back around how toget rid of those.
So first, I'd love you to thinkabout the work that you do in
(03:17):
your business or in life.
And put them into quadrantsbased on a matrix.
Where one side is passion andone side is proficiency.
All right.
I'm taking that matrix andgiving it a little spin.
And the top of that matrix wantsyou to picture that area is the
things you love doing, right?
This is your desire zone.
(03:38):
This is where your passion andyour proficiency intersect.
Right.
So around your house, there areprobably things that light you
up.
Uh, that you like to do in yourfree time.
Those things fall in yourdesires on a, this is probably
why.
If you're a business owner, youstarted a business in the first
place.
If you're a florist, this mightbe.
Uh, arranging flowers, handlingcustomer requests, or working
(04:01):
directly with clients.
Um, If you're a coach, maybeit's helping people grow and
educate them or be on a stage.
Uh, if you're in the trades,maybe it's actually doing the
trade work itself, right.
Running wire in a house.
Doing the remodel, doing themeasures, whatever those things
are.
So what are you passionate aboutand extremely proficient in
(04:23):
that's your desire zone, right?
You might've heard this in othermodels called.
Your zone of genius.
But it's this idea that this isreally what you want to do.
This is really where you want tospend your time.
And as a business owner, we'dlove to spend 80 to 90% of our
time there in the desire zone.
But.
(04:43):
We all know that there's a lotmore to running a business than
just doing the service orselling the product that we
provide.
Right.
So let's move on to the othersections of the matrix.
The second area to think aboutis your disinterest zone, right?
So that is the section in whichyou have proficiency.
But you're not any, you don'thave passion to do these things.
(05:05):
When I used to work in acorporate environment, timelines
would be the thing that wouldget thrown my way.
Very much because as I am a timemanagement coach, I am very good
at visualizing the time that ittakes in assigning people to do
the work.
So while I was very proficientin making project plans and
making sure that people gotdone, what they said, they were
(05:25):
going to get to.
Or they said they were going todo.
I wasn't extremely passionateabout this work.
So that was my disinterest zone.
What are the things in yourbusiness that you're proficient
in?
Maybe not really passionateabout right.
Um, At home in a homeenvironment.
As an example for me, this isthe laundry.
(05:48):
Right.
Like I'm proficient in runningthe washing and drying machine
and folding.
I don't really much enjoy doingit, but it needs to get done.
Right.
So this is my disinterest zone.
So those are the first twozones.
I want you to think of the otherside of the matrix.
And think about the things thatyour.
Uh, shit about what you're notreally proficient in, right?
(06:11):
This is the distraction zone.
So what is pulling you away?
Because you're really excitedabout it.
Maybe it's a shiny objectsyndrome.
But you're not any good at it.
So in your business.
These might be some of themarketing tactics, right.
That people are saying, oh, youreally need to do this to grow
your business.
And so you might be reallyinterested in that you write
(06:34):
might be really passionate aboutsome new way to grow the
business, but maybe you're notproficient in things like.
The technical details of SEO orhow to write emails in a way
that gets them opened.
Um, When, so as such, that isyour distraction zone and why is
it a distraction?
Well, because someone else couldlikely do it faster than you can
(06:57):
do it, but you're passionateabout it.
And so you want to do that work.
Uh, as a more personal example.
Uh, in my house, it's not verynew anymore.
It's nine years to us.
It was built before we moved in.
But I'm really passionate abouthaving a space with good energy
so I can host parties and have agood and energetic space for my
(07:19):
kids to grow up in.
When, so I'm really passionateabout interior design.
I want the spaces of my house tofeel welcome and inviting and
warm.
I am not proficient in thisarea.
I have no training other thanwhat I learned from Pinterest.
And so I have been distracted bythis area, right.
(07:39):
Because I'm passionate about it.
Now.
I could likely go out and justhire an interior designer to do
this for me, but I'm enjoyingthe process.
Right.
So that is my distraction zone.
That is where I have lost somehours because I like it, even
though I'm not very good at it.
All right.
So now that you know those otherzones, the desire zone at the
(07:59):
top, the distraction zone andthe disinterest zone, you'll get
a better idea for how thedrudgery zone sits down here in
the bottom.
Right?
So it was a reminder that yourdrudgery zone are those.
Things that you do in life or inbusiness.
That you're not any good at.
And you don't like doing.
So, like I mentioned in life.
(08:21):
Uh, at home, I hate doing thedishes.
It falls in my drudgery zone.
I get that they gotta be done.
I don't like doing them.
I don't feel like I'm any goodat it.
Right.
That's what would fall in mydrudgery zone.
Um, at home.
In business.
What falls in my drudgery zonemight be things like if I'm a
creative.
(08:41):
I might not like looking at thenumbers.
Or checking out my finances.
Right.
I might enjoy more of the bigideas in the creative work and
less of the analytical.
Um, in your drudgery zone, forexample.
If you run a service-basedbusiness.
Maybe you don't like doing themore administrative side of the
business, like.
Invoicing vendors and takingcare of the legal paperwork and
(09:06):
administrative stuff.
Right.
So I'm sure as we've gonethrough this matrix, you started
to think about what are thethings I do in my business and
how do they fit in thesedifferent areas?
I'd love for you to pause this,even for just a second.
And try to make a list of fivethings that fall in your
drudgery zone.
(09:26):
Right?
What do you not like doing that?
You don't feel like you're anygood at.
Maybe you've already come upwith a list of five and your
head as you've been listening tothis.
But once you have that list,These are the prime tasks that
can really free up a lot of yourtime.
If you're just intentional.
So now we're going to talk aboutthree ways.
You can reclaim that time bywhat is currently being taken up
(09:49):
by your drudgery zone tasks.
All right.
So the first filter.
You can put that drudgery zonetasks through is can it be
eliminated?
Does this thing need to be doneat all?
Or am I just doing it becausesomeone said I should do it, or
it's always been done this way.
Right?
Those are grime.
Examples of things that are ripeto be eliminated.
(10:10):
All right.
If it absolutely positively hasto get done and can't be
eliminated.
Can you automate it?
There are a lot of really greattools out there, such that if it
needs to get done, maybe itdoesn't need to get done by you.
Maybe there's a software thatcan do that for you.
You know, there are folks whoreally hate following up on
leads, but sales is a part ofbusiness.
(10:31):
Right now.
We have CRM systems.
And marketing automation systemsthat do some of these tasks that
maybe you dread.
And so you can leverage.
Technology to do those things.
Another way to automate is usingtemplates.
So as an example, I used to workin a corporate environment where
we get a lot of requests to dosponsorships for different
(10:54):
conferences.
I probably got three or four ofthese a week.
And so rather than writing a newemail, every time I got a
sponsorship request, I just hada template.
That then when I got asponsorship request that came in
was a polite decline.
Most of the time.
And then I would customize it tothat particular situation and
send it out.
Right.
But having that template.
(11:15):
Saved me.
Probably five minutes.
Every time I needed that emailbecause I just had to plug and
play a few pieces and send itout.
Right.
So templates are another greatway that you can automate if it
absolutely needs to get done, totry to save you some time.
All right.
So if you can't eliminate it,And you can't automate.
Thing.
Can you delegate it?
(11:37):
Now I know as business owners,sometimes we feel like,
especially if you don't have abig team, How do I delegate?
If you have a team rate, that isa ripe opportunity.
If you feel like you're not anygood at it.
And you're just not passionateabout it.
Maybe someone else.
Yes, this was a game changer forme when I was leading sales
(11:58):
teams.
When I found out that otherpeople really enjoyed putting
together expense reports, it'ssomething that I hated.
So even though it fell in mydrudgery zone, it fell in
someone else's desire zone, andit was a great growth
opportunity for them.
When I delegated that task.
All right.
So not delegating can really beholding folks back on your team
(12:20):
and taking up time that youcould be spending in your desire
zone.
So do you have someone on yourteam that delegating that task
to could create a great growthopportunity and free up your
time?
Now, if you don't have a team, Iget asked.
How do I delegate when I don'thave a team?
Well, you can outsource.
So if marketing is in yourdrudgery zone, there are great
(12:42):
vendors out there that can helpyou with that.
Maybe it's time for you to hirea virtual assistant, to help you
with some of the moreadministrative or research
related tasks, process orientedtasks in your.
Business.
All right.
So what can you delegate?
Such that it needs to get done.
It doesn't need to get done byyou.
(13:03):
You know, one of the things thatis so interesting about
delegation.
Uh, I had a client telling methe other day is that.
She held on to this oneparticular task because she felt
like she was the best in theworld at it.
But what she realized was shehated the thing.
It took her away from it.
So I guess it was a little bitmore in her disinterest zone,
but the end of the day, It was agreat growth opportunity.
(13:27):
For someone else I'm frankly,because she wasn't doing it
because she was avoiding itbecause she was dreading it.
She was a bottleneck.
Slowing down the rest of herteam.
So when she actually let thistask go and delegated it.
She found that her business raneven more smoothly than it did
before, when she felt like shehad to do that work.
(13:48):
So with that.
Take a look at the items on yourdrudgery zone list and ask.
Can I eliminate it.
Can I automate it?
And can I delegate it?
And this is how you get rid ofthose things that you hate.
And they don't have to be done.
By you.
All right.
In a moment I'm going to helpyou.
(14:08):
Learn how AI can help youdelegate.
But first.
If you're ready to stop doingthe things that you hate, right.
Go make that drudgery zone list.
Start eliminating, automatingand delegating.
Go get it.
But I know some of us.
Need a little bit more help.
To get a handle on what's reallycontrolling your time.
(14:30):
So I've put together somethingreally valuable for you.
It's a resource called fivestrategies to calm the calendar
chaos.
And in it, I'll share with youfour routines to help you
minimize the fatigue that comeswith all of the things that you
do.
And help you automate life.
Freeing up some much neededmental space.
(14:50):
You can sign up attheothersideofbusy.com/chaos.
Or you can get the link downhere in the show notes.
All right.
So I promised you.
A way to leverage AI to help youdelegate and free up some of
your precious time.
When I teach this framework inworkshops.
I'm often asked what are otherbusiness owners delegating?
(15:10):
Right.
Sometimes we think.
Am I just hanging onto thingsthat other people have figured
out how to let go of.
So open your favorite AI toollike Gemini or chat GPT.
And I want you to start withthis prompt.
Act as if you're a highlyprofitable blank.
Insert your business here.
What does, if you're highlyprofitable florist act as if
(15:31):
you're a highly profitablebusiness coach.
Does, if you are a highlyprofitable social media
marketer.
What business tasks andprocesses do you delegate?
So you can free up your time foryour most important work.
What is Ms.
Tasks and processes?
Can you delegate so you can freeup your time for your most
important work.
This is a great brainstormingtool for you.
(15:54):
And you'll get a list of ideasback.
But maybe some of them will begeneric when I was trying this
out, some were very, you know,high level and generic, maybe
things you've thought of before,maybe not.
But you can ask it to dive evendeeper.
So a follow up question I askedwas, can you please provide a
more specific set of 20 tasks todelegate?
(16:15):
And the time that each mightsave.
Now we're talking right.
Is a business coach ideas thatcame up were preparing client
progress reports.
Managing customer support,inquiries and followups
organizing filing documents,right.
And it gives the number of hoursper week, which is extremely
insightful.
When you see the amount of timethat you could save.
(16:37):
Let's say, for example, stayingon the florist piece, technical
troubleshooting for your websiteor online ordering system, maybe
saves you two hours a week.
Invoicing and tracking expensesand other three hours basic
bookkeeping tasks.
Right?
So leveraging AI can really helpyou brainstorm what some of
those tasks are that you candelegate an offload from your
(17:00):
list.
So you can free up time for themost important work.
Okay, one more thing before wego.
If you need a little helpletting go of that busy work,
that's taking up so much of yourtime and keeping you from making
progress.
Let's talk, you can sign up fora 30 minute free session with me
in which we'll take a look atyour to-do list.
(17:21):
And together we'll come up witha plan for the things that don't
need to get done.
Or at least not by you.
Because you shouldn't have tostay up after the kids or your
partner goes to bed to finisheverything on your list.
Until next time.
I'm rooting for you.
We all have things on our listthat we absolutely hate to do
(00:04):
whether in life or in ourbusiness.
But there are the necessaryevils.
Taking out the garbage scrubbingthe toilet, doing the dishes
because they don't dothemselves.
Maybe you have a few of these inyour business too.
Maybe you don't like crunchingthe numbers or writing those
social media posts.
Right?
These are the things that wedread.
Can we procrastinate on becausedoing them sucks away our energy
(00:27):
and our motivation.
And then after we procrastinateenough, we pile on.
Extra guilt because we know theyshould get done.
But we just don't want to do.
In today's conversation.
I'm going to share with you howyou can stop doing the things
that you hate by understanding.
And all they can get donewithout you.
By the end.
You're going to have a model tosort your work.
(00:48):
When a filter you can use to getrid of the things that are
wasting your time.
Draining your energy and keepingyou from the real meaningful
work.
As women, it's easy to feelover-scheduled over tired and
some days just over it.
It's time to ditch the guilt.
Still get things done and havetime left for ourselves and the
(01:12):
most important people in ourlives.
How do we do that?
You're about to find out.
Hey there.
My name's Jenna Piche.
And here I'll share with you thelatest biohacks mindset shifts
and calendar control strategies.
To help you find the other sideof busy.
I'll bring you insights on howto get more done during work
(01:33):
hours so you can shut it off.
And prioritize what trulymatters.
In today's conversation.
I'm not only going to help youstop doing the things that you
dread, like give you ways theycan get done without you.
Make sure you stick around untilthe end where I'm going to share
with you, how you can leverageAI to help you delegate and free
up more of your valuable time.
(01:54):
But let's dive in.
So those things you hate doingin life and in business.
I'm sure, just by talking aboutthis, you already have a mental
list going.
Right.
These are the things that you'dread that suck your energy, that
you procrastinate on the most.
All right.
If I'm being real vulnerablehere for me, this is deep
(02:14):
cleaning the house.
And I, I don't mean that inlike, my house is a so dirty
way.
It's just, I don't feel it's themost valuable use of my time.
I'm not any good at it.
And I really don't like doingit.
And that is what I call thedrudgery zone.
Right.
Just that word makes me feellike I am in the sludge.
(02:36):
Of that thing that I don't likedoing.
And that's why I think it's theperfect word to describe the
things that we don't like doing.
And we're not any good app.
Right.
So the drudgery zone.
I those things that you do thatyou have to, not because you
want to, or because they lightyou up.
This is based on a model puttogether by the full focus
(02:56):
company called the freedomcompass.
Right?
So before we can reallyunderstand the drudgery zone, I
want to review this freedomcompass model.
So you can get a better idea ofhow all of your tasks are
sorted.
Not just the ones that you hate.
But don't worry.
We'll come back around how toget rid of those.
So first, I'd love you to thinkabout the work that you do in
(03:17):
your business or in life.
And put them into quadrantsbased on a matrix.
Where one side is passion andone side is proficiency.
All right.
I'm taking that matrix andgiving it a little spin.
And the top of that matrix wantsyou to picture that area is the
things you love doing, right?
This is your desire zone.
(03:38):
This is where your passion andyour proficiency intersect.
Right.
So around your house, there areprobably things that light you
up.
Uh, that you like to do in yourfree time.
Those things fall in yourdesires on a, this is probably
why.
If you're a business owner, youstarted a business in the first
place.
If you're a florist, this mightbe.
Uh, arranging flowers, handlingcustomer requests, or working
(04:01):
directly with clients.
Um, If you're a coach, maybeit's helping people grow and
educate them or be on a stage.
Uh, if you're in the trades,maybe it's actually doing the
trade work itself, right.
Running wire in a house.
Doing the remodel, doing themeasures, whatever those things
are.
So what are you passionate aboutand extremely proficient in
(04:23):
that's your desire zone, right?
You might've heard this in othermodels called.
Your zone of genius.
But it's this idea that this isreally what you want to do.
This is really where you want tospend your time.
And as a business owner, we'dlove to spend 80 to 90% of our
time there in the desire zone.
But.
(04:43):
We all know that there's a lotmore to running a business than
just doing the service orselling the product that we
provide.
Right.
So let's move on to the othersections of the matrix.
The second area to think aboutis your disinterest zone, right?
So that is the section in whichyou have proficiency.
But you're not any, you don'thave passion to do these things.
(05:05):
When I used to work in acorporate environment, timelines
would be the thing that wouldget thrown my way.
Very much because as I am a timemanagement coach, I am very good
at visualizing the time that ittakes in assigning people to do
the work.
So while I was very proficientin making project plans and
making sure that people gotdone, what they said, they were
(05:25):
going to get to.
Or they said they were going todo.
I wasn't extremely passionateabout this work.
So that was my disinterest zone.
What are the things in yourbusiness that you're proficient
in?
Maybe not really passionateabout right.
Um, At home in a homeenvironment.
As an example for me, this isthe laundry.
(05:48):
Right.
Like I'm proficient in runningthe washing and drying machine
and folding.
I don't really much enjoy doingit, but it needs to get done.
Right.
So this is my disinterest zone.
So those are the first twozones.
I want you to think of the otherside of the matrix.
And think about the things thatyour.
Uh, shit about what you're notreally proficient in, right?
(06:11):
This is the distraction zone.
So what is pulling you away?
Because you're really excitedabout it.
Maybe it's a shiny objectsyndrome.
But you're not any good at it.
So in your business.
These might be some of themarketing tactics, right.
That people are saying, oh, youreally need to do this to grow
your business.
And so you might be reallyinterested in that you write
(06:34):
might be really passionate aboutsome new way to grow the
business, but maybe you're notproficient in things like.
The technical details of SEO orhow to write emails in a way
that gets them opened.
Um, When, so as such, that isyour distraction zone and why is
it a distraction?
Well, because someone else couldlikely do it faster than you can
(06:57):
do it, but you're passionateabout it.
And so you want to do that work.
Uh, as a more personal example.
Uh, in my house, it's not verynew anymore.
It's nine years to us.
It was built before we moved in.
But I'm really passionate abouthaving a space with good energy
so I can host parties and have agood and energetic space for my
(07:19):
kids to grow up in.
When, so I'm really passionateabout interior design.
I want the spaces of my house tofeel welcome and inviting and
warm.
I am not proficient in thisarea.
I have no training other thanwhat I learned from Pinterest.
And so I have been distracted bythis area, right.
(07:39):
Because I'm passionate about it.
Now.
I could likely go out and justhire an interior designer to do
this for me, but I'm enjoyingthe process.
Right.
So that is my distraction zone.
That is where I have lost somehours because I like it, even
though I'm not very good at it.
All right.
So now that you know those otherzones, the desire zone at the
(07:59):
top, the distraction zone andthe disinterest zone, you'll get
a better idea for how thedrudgery zone sits down here in
the bottom.
Right?
So it was a reminder that yourdrudgery zone are those.
Things that you do in life or inbusiness.
That you're not any good at.
And you don't like doing.
So, like I mentioned in life.
(08:21):
Uh, at home, I hate doing thedishes.
It falls in my drudgery zone.
I get that they gotta be done.
I don't like doing them.
I don't feel like I'm any goodat it.
Right.
That's what would fall in mydrudgery zone.
Um, at home.
In business.
What falls in my drudgery zonemight be things like if I'm a
creative.
(08:41):
I might not like looking at thenumbers.
Or checking out my finances.
Right.
I might enjoy more of the bigideas in the creative work and
less of the analytical.
Um, in your drudgery zone, forexample.
If you run a service-basedbusiness.
Maybe you don't like doing themore administrative side of the
business, like.
Invoicing vendors and takingcare of the legal paperwork and
(09:06):
administrative stuff.
Right.
So I'm sure as we've gonethrough this matrix, you started
to think about what are thethings I do in my business and
how do they fit in thesedifferent areas?
I'd love for you to pause this,even for just a second.
And try to make a list of fivethings that fall in your
drudgery zone.
(09:26):
Right?
What do you not like doing that?
You don't feel like you're anygood at.
Maybe you've already come upwith a list of five and your
head as you've been listening tothis.
But once you have that list,These are the prime tasks that
can really free up a lot of yourtime.
If you're just intentional.
So now we're going to talk aboutthree ways.
You can reclaim that time bywhat is currently being taken up
(09:49):
by your drudgery zone tasks.
All right.
So the first filter.
You can put that drudgery zonetasks through is can it be
eliminated?
Does this thing need to be doneat all?
Or am I just doing it becausesomeone said I should do it, or
it's always been done this way.
Right?
Those are grime.
Examples of things that are ripeto be eliminated.
(10:10):
All right.
If it absolutely positively hasto get done and can't be
eliminated.
Can you automate it?
There are a lot of really greattools out there, such that if it
needs to get done, maybe itdoesn't need to get done by you.
Maybe there's a software thatcan do that for you.
You know, there are folks whoreally hate following up on
leads, but sales is a part ofbusiness.
(10:31):
Right now.
We have CRM systems.
And marketing automation systemsthat do some of these tasks that
maybe you dread.
And so you can leverage.
Technology to do those things.
Another way to automate is usingtemplates.
So as an example, I used to workin a corporate environment where
we get a lot of requests to dosponsorships for different
(10:54):
conferences.
I probably got three or four ofthese a week.
And so rather than writing a newemail, every time I got a
sponsorship request, I just hada template.
That then when I got asponsorship request that came in
was a polite decline.
Most of the time.
And then I would customize it tothat particular situation and
send it out.
Right.
But having that template.
(11:15):
Saved me.
Probably five minutes.
Every time I needed that emailbecause I just had to plug and
play a few pieces and send itout.
Right.
So templates are another greatway that you can automate if it
absolutely needs to get done, totry to save you some time.
All right.
So if you can't eliminate it,And you can't automate.
Thing.
Can you delegate it?
(11:37):
Now I know as business owners,sometimes we feel like,
especially if you don't have abig team, How do I delegate?
If you have a team rate, that isa ripe opportunity.
If you feel like you're not anygood at it.
And you're just not passionateabout it.
Maybe someone else.
Yes, this was a game changer forme when I was leading sales
(11:58):
teams.
When I found out that otherpeople really enjoyed putting
together expense reports, it'ssomething that I hated.
So even though it fell in mydrudgery zone, it fell in
someone else's desire zone, andit was a great growth
opportunity for them.
When I delegated that task.
All right.
So not delegating can really beholding folks back on your team
(12:20):
and taking up time that youcould be spending in your desire
zone.
So do you have someone on yourteam that delegating that task
to could create a great growthopportunity and free up your
time?
Now, if you don't have a team, Iget asked.
How do I delegate when I don'thave a team?
Well, you can outsource.
So if marketing is in yourdrudgery zone, there are great
(12:42):
vendors out there that can helpyou with that.
Maybe it's time for you to hirea virtual assistant, to help you
with some of the moreadministrative or research
related tasks, process orientedtasks in your.
Business.
All right.
So what can you delegate?
Such that it needs to get done.
It doesn't need to get done byyou.
(13:03):
You know, one of the things thatis so interesting about
delegation.
Uh, I had a client telling methe other day is that.
She held on to this oneparticular task because she felt
like she was the best in theworld at it.
But what she realized was shehated the thing.
It took her away from it.
So I guess it was a little bitmore in her disinterest zone,
but the end of the day, It was agreat growth opportunity.
(13:27):
For someone else I'm frankly,because she wasn't doing it
because she was avoiding itbecause she was dreading it.
She was a bottleneck.
Slowing down the rest of herteam.
So when she actually let thistask go and delegated it.
She found that her business raneven more smoothly than it did
before, when she felt like shehad to do that work.
(13:48):
So with that.
Take a look at the items on yourdrudgery zone list and ask.
Can I eliminate it.
Can I automate it?
And can I delegate it?
And this is how you get rid ofthose things that you hate.
And they don't have to be done.
By you.
All right.
In a moment I'm going to helpyou.
(14:08):
Learn how AI can help youdelegate.
But first.
If you're ready to stop doingthe things that you hate, right.
Go make that drudgery zone list.
Start eliminating, automatingand delegating.
Go get it.
But I know some of us.
Need a little bit more help.
To get a handle on what's reallycontrolling your time.
(14:30):
So I've put together somethingreally valuable for you.
It's a resource called fivestrategies to calm the calendar
chaos.
And in it, I'll share with youfour routines to help you
minimize the fatigue that comeswith all of the things that you
do.
And help you automate life.
Freeing up some much neededmental space.
(14:50):
You can sign up attheothersideofbusy.com/chaos.
Or you can get the link downhere in the show notes.
All right.
So I promised you.
A way to leverage AI to help youdelegate and free up some of
your precious time.
When I teach this framework inworkshops.
I'm often asked what are otherbusiness owners delegating?
(15:10):
Right.
Sometimes we think.
Am I just hanging onto thingsthat other people have figured
out how to let go of.
So open your favorite AI toollike Gemini or chat GPT.
And I want you to start withthis prompt.
Act as if you're a highlyprofitable blank.
Insert your business here.
What does, if you're highlyprofitable florist act as if
(15:31):
you're a highly profitablebusiness coach.
Does, if you are a highlyprofitable social media
marketer.
What business tasks andprocesses do you delegate?
So you can free up your time foryour most important work.
What is Ms.
Tasks and processes?
Can you delegate so you can freeup your time for your most
important work.
This is a great brainstormingtool for you.
(15:54):
And you'll get a list of ideasback.
But maybe some of them will begeneric when I was trying this
out, some were very, you know,high level and generic, maybe
things you've thought of before,maybe not.
But you can ask it to dive evendeeper.
So a follow up question I askedwas, can you please provide a
more specific set of 20 tasks todelegate?
(16:15):
And the time that each mightsave.
Now we're talking right.
Is a business coach ideas thatcame up were preparing client
progress reports.
Managing customer support,inquiries and followups
organizing filing documents,right.
And it gives the number of hoursper week, which is extremely
insightful.
When you see the amount of timethat you could save.
(16:37):
Let's say, for example, stayingon the florist piece, technical
troubleshooting for your websiteor online ordering system, maybe
saves you two hours a week.
Invoicing and tracking expensesand other three hours basic
bookkeeping tasks.
Right?
So leveraging AI can really helpyou brainstorm what some of
those tasks are that you candelegate an offload from your
(17:00):
list.
So you can free up time for themost important work.
Okay, one more thing before wego.
If you need a little helpletting go of that busy work,
that's taking up so much of yourtime and keeping you from making
progress.
Let's talk, you can sign up fora 30 minute free session with me
in which we'll take a look atyour to-do list.
(17:21):
And together we'll come up witha plan for the things that don't
need to get done.
Or at least not by you.
Because you shouldn't have tostay up after the kids or your
partner goes to bed to finisheverything on your list.
Until next time.
I'm rooting for you.
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