Episode Transcript
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Speaker 1 (00:00):
Welcome back everyone
to the Deep Dive.
This time we're going to bediving into mobile CRM apps and
how they can help you guys keepthose client relationships
strong, especially wheneverybody's working remotely.
Speaker 2 (00:13):
Yeah, things have
definitely changed, haven't they
?
Speaker 1 (00:15):
Definitely.
I think it was about a year ortwo ago.
I was on a train trying to getready for this client call and I
was really scrambling forinformation, like where is
everything?
And it just it just hit me likethere has to be a better way.
And that's when we started, youknow, really looking into
mobile CRM.
So tell me, like, what makes itso important in this new, you
(00:38):
know, everybody working fromhome world?
Speaker 2 (00:41):
Well, mobile CRM
basically puts all the
information that you need youknow, home world.
Well, mobile CRM basically putsall the information that you
need.
Speaker 1 (00:47):
You know contact
history, project updates you
know, even like little things,like a client's birthday, at
your fingertips, so I don't haveto be, like you know,
frantically searching for mynotes or whatever like right
before a call.
Exactly, that's great.
But you know, when I thinkabout CRM, I usually think of
like this big complicated system.
And so how is mobile CRM anydifferent?
Speaker 2 (01:08):
Well, they're
designed specifically for mobile
devices, so they're really easyto use.
Speaker 1 (01:13):
Okay.
Speaker 2 (01:14):
And a lot of them
have like really intuitive
interfaces, you know.
Speaker 1 (01:18):
So it's less about
spending time on data entry and
more about, like, giving meinsights that I can actually use
.
Right, right.
Speaker 2 (01:25):
Like.
Imagine you're wrapping up aclient meeting.
Speaker 1 (01:27):
Right.
Speaker 2 (01:27):
And your CRM prompts
you to schedule a follow up.
You know, make some notes, setreminders for anything you
promise to deliver.
You know all while that meetingis still fresh in your mind.
Speaker 1 (01:37):
Oh, that's cool.
So it's like having like alittle assistant in my pocket,
basically, exactly OK.
So let's say I have a name, youknow we're all working remotely
.
How does this help withcollaboration and making sure
everyone's on the same page?
Speaker 2 (01:51):
Well, most mobile
CRMs have something called data
synchronization.
Speaker 1 (01:54):
Okay.
Speaker 2 (01:55):
So any change that
anyone makes it updates for
everyone in real time.
Speaker 1 (01:59):
Oh, wow.
So that doesn't matter where Iam, I always have the latest
information.
Speaker 2 (02:03):
Exactly so.
No more like reply all emailchains.
Speaker 1 (02:07):
That's amazing.
So I have to admit, you know,I'm starting to think like I'm
missing out here.
You know I think of CRM as justfor salespeople, but it seems
like this could be useful foranyone who works with clients,
right, absolutely Like evenfreelancers, or Especially
freelancers and entrepreneurs.
Okay, yeah.
Speaker 2 (02:26):
Because a lot of them
have like lead scoring and
stuff built in.
Oh, okay, so it helps youprioritize those high value
prospects.
Speaker 1 (02:33):
That makes a lot of
sense.
So can you give me some likespecific examples of you know
how all these features actuallyhelp busy entrepreneurs like?
Speaker 2 (02:43):
myself in real life,
sure Like.
Imagine you're at a conferenceand a client needs urgent help.
Okay, you could instantly pullup their entire history on your
phone, you know, see pastinteractions, access key
documents, all without having toopen your laptop.
Speaker 1 (02:57):
So it's like I have,
you know, all my files with me
at all times.
That's really cool.
So what other features stoodout to you when you were going
through?
Speaker 2 (03:07):
all this research.
Well, a lot of them have reallypowerful personalized
communication features.
Oh hey, like your CRM couldautomatically send a birthday
message to a client or remindthem about an upcoming renewal.
Speaker 1 (03:19):
Wow, I never even
thought of that.
That's really smart.
But doesn't that kind of makethings feel like impersonal,
like robots sending messages forme?
Speaker 2 (03:29):
Well, you're always
in control.
You decide how to use thesefeatures.
It's just giving you the toolsto make those personal
connections more easily.
Speaker 1 (03:36):
OK.
Speaker 2 (03:36):
It's not about
replacing that human touch.
Speaker 1 (03:39):
Right, it's about
making things like more
efficient so I can focus on,like the important stuff Exactly
, things like more efficient soI can focus on like the
important stuff, exactly so.
You know we've talked about thechallenges of remote work, how
mobile CRM can help, but youknow there are tons of options
out there, so how do we evenbegin to choose the right one?
Speaker 2 (03:55):
Well, that's a great
question, and that's what we're
going to dive into next.
Speaker 1 (03:58):
Perfect Lead the way.
I'm ready to deep dive intochoosing the right mobile CRM.
Speaker 2 (04:04):
All right, let's do
it.
Speaker 1 (04:05):
Okay, so we're ready
to like actually choose the best
mobile CRM.
So where do we even start?
Speaker 2 (04:12):
Well, you know, it
can be really tempting to just
go for the one with all thebells and whistles.
Speaker 1 (04:16):
Right.
Speaker 2 (04:17):
But it's actually
more important to choose one
that's a good fit for you knowyour specific needs.
Speaker 1 (04:22):
Okay, and how you
work.
So how do we like figure thatout?
What kind of questions shouldwe be asking?
Speaker 2 (04:31):
Well, first of all,
think about the size of your
team and how you guyscollaborate.
Like do you need it to do?
You need to integrate withother tools like your email or
project management software.
Are reporting featuresimportant to you?
Speaker 1 (04:47):
Yeah, for me
definitely having a system
that's like really user friendlyis important you know, because
not everyone on my team is supertech savvy.
Speaker 2 (04:54):
Yeah, that's huge.
You don't want to spend likehours trying to figure out how
to use the thing.
Speaker 1 (04:58):
Right, exactly.
Speaker 2 (05:00):
And you know, there
are also CRMs that are
specifically designed forcertain industries.
Speaker 1 (05:04):
Oh right.
Speaker 2 (05:05):
Like real estate or
health care.
Speaker 1 (05:07):
So it's like it
already has all the features
that I need built in.
Speaker 2 (05:10):
Yeah, Like a real
estate CRM might have features
for managing you know, propertylistings Right and a health care
CRM might focus on like patientrecords.
Speaker 1 (05:21):
That makes sense,
yeah, but what if I'm like a
freelancer, you know, and I havelike different kinds of clients
?
Would I be better off with likean all-in-one CRM?
Speaker 2 (05:32):
Yeah, an all-in-one
CRM might be a better fit for
you.
Okay, because it's designed tocover pretty much every aspect
of client management.
Okay, you know, from leadgeneration all the way to
customer support.
Speaker 1 (05:43):
So it's like one
system for everything.
Speaker 2 (05:45):
Exactly.
Speaker 1 (05:46):
Okay, so now we've
kind of narrowed down like the
type of CRM that we need, butwhat about actually getting it
set up and running?
I feel like there's got to bemore to it than just like
downloading an app.
Speaker 2 (05:57):
Oh yeah, for sure.
You really need to have a planfor implementation, you know.
Think about how you're going tomigrate your data.
Speaker 1 (06:04):
Right.
Speaker 2 (06:05):
And, most importantly
, training your team.
Speaker 1 (06:08):
So just because the
system is easy to use, it
doesn't mean that everyone'sgoing to know how to use it
right away.
Speaker 2 (06:12):
Exactly.
I mean, I remember when wetried to implement a new project
management tool at yeah.
At my last company, we didn'treally do any training and it
was a total disaster.
Speaker 1 (06:22):
I've been there, yeah
.
What about, you know,connecting it to all the other
tools that we use?
Speaker 2 (06:28):
Yeah, integration is
super important.
Speaker 1 (06:30):
Right.
Speaker 2 (06:30):
Because you want all
your systems to be talking to
each other.
Speaker 1 (06:32):
Right.
Speaker 2 (06:33):
So you know, like if
you schedule a meeting in your
CRM, it should automaticallyshow up in your calendar, or if
you send an email, it should belogged in the client's history
in the CRM.
Speaker 1 (06:43):
So it's all connected
Exactly Okay.
So we talked about choosing theright type of CRM,
implementation, training,integration.
Is there anything else we needto think about?
Well, security is a big one, ohright, especially because we're
dealing with client information.
Speaker 2 (06:59):
Exactly.
You want to make sure that yourCRM has strong security
features like data encryption,two-factor authentication,
things like that.
Speaker 1 (07:10):
And I guess also Like
the vendor, the company that
makes the CRM has a good trackrecord.
Speaker 2 (07:17):
Right, we don't want
to be giving our data to just
anyone.
Speaker 1 (07:20):
Exactly so do your
research.
Look for companies that have agood reputation, good customer
support.
Speaker 2 (07:26):
So it's like, it's
like anything else you know, do
your due diligence before youbuy.
Speaker 1 (07:30):
Exactly.
Speaker 2 (07:31):
Awesome.
This has been super helpful.
I feel like we've really brokendown like the whole process of
choosing a CRM.
Speaker 1 (07:38):
Yeah.
Speaker 2 (07:38):
So can we look at
some real-world examples, like
how are businesses actuallyusing this stuff to like get
results?
Speaker 1 (07:46):
Yeah, let's do it.
I've got some case studies thatare really interesting.
Speaker 2 (07:50):
Perfect, I love a
good case study.
All right, so hit me with thesecase studies.
How are companies using mobileCRM to get real results?
Speaker 1 (07:58):
Well, there's this
one marketing agency.
They were having a tough timemanaging everything you know,
with their team working remotely.
Speaker 2 (08:04):
So they started using
a mobile CRM and it really
helped them streamline theircommunication.
You know, make sure projectswere getting done on time.
Speaker 1 (08:13):
So do they see any
like actual improvements?
Speaker 2 (08:16):
Oh yeah, Big time.
They were like way less likelyto miss deadlines and clients
were happier.
Speaker 1 (08:22):
It's like it just
made everything run smoother,
exactly Okay.
So that's like a creativeagency.
What about other industries?
Speaker 2 (08:30):
Well, there's this
sales team for a manufacturing
company.
They were always on the roadand having trouble keeping track
of everything Right, so theystarted using a mobile CRM that
had like GPS built in.
Speaker 1 (08:43):
Oh, wow.
Speaker 2 (08:43):
And route planning.
Speaker 1 (08:44):
That's cool.
Speaker 2 (08:45):
So they could like
optimize their travel time.
You know, make sure they werehitting the right leads.
Speaker 1 (08:50):
So it's like they had
a personal assistant like
guiding them through their day.
Speaker 2 (08:55):
Exactly yeah, and it
led to a huge increase in sales.
Speaker 1 (08:57):
Wow, that's awesome.
Yeah, you mentioned a specificCRM Pinnacle AI.
Speaker 2 (09:03):
Yeah, pinnacle AI is
super interesting.
Speaker 1 (09:05):
What makes it so
special?
Speaker 2 (09:06):
Well, it uses AI to
like, analyze your data and give
you insights.
Speaker 1 (09:10):
Oh, wow.
Speaker 2 (09:11):
So it can like
predict what a client might need
before they even ask.
Speaker 1 (09:15):
So it's like having,
like a mind reader or something
Kind of.
That's crazy, but doesn't itfeel a little, I don't know,
like creepy, like the AI istaking over?
Speaker 2 (09:28):
Well, that's why it's
called augmented intelligence.
Speaker 1 (09:30):
Okay, it's not about
replacing humans.
Speaker 2 (09:32):
It's about giving
humans more information so they
can make better decisions.
Speaker 1 (09:35):
Oh, I see.
Speaker 2 (09:36):
Like there was this
financial services company that
was using Pinnacle AI to helptheir advisors give their advice
to their clients.
Speaker 1 (09:46):
Oh wow.
The AI would analyze theclient's portfolio and then it
would generate like personalizedreports.
So the advisors were likebetter equipped to like help
their clients.
Speaker 2 (09:57):
Exactly.
That's amazing.
Yeah, it's a really coolapplication.
Speaker 1 (10:00):
So I feel like we've
covered a lot today.
Speaker 2 (10:01):
Yeah, we have.
Speaker 1 (10:04):
Any final thoughts
for our listeners Well.
Speaker 2 (10:07):
I think the biggest
takeaway is that mobile CRM is
not just for salespeople anymore.
Speaker 1 (10:13):
Right.
Speaker 2 (10:13):
It can really benefit
anyone who wants to.
You know build strongrelationships with their clients
and you know grow theirbusiness.
Speaker 1 (10:22):
Absolutely so.
Think about your currentprocess for managing clients.
Speaker 2 (10:27):
Yeah.
Speaker 1 (10:27):
Where are the pain
points.
You know what could be improvedand then see if mobile CRM can
help.
Speaker 2 (10:33):
It's all about like,
working smarter, not harder.
Speaker 1 (10:36):
Exactly.
Well, we'll include some linksin the show notes to Pinnacle AI
and some other resources if youwant to learn more, yeah
definitely check those out.
And that's it for this deepdive into mobile CRM.
Thanks for listening, everyone.