Help Your Clients and Help Yourself by Upping Your Podcast Workflow Game

The systems you use for podcast editing and workflow can mean the difference between calm and insanity — for you as well as your clients. 

On this episode of The Podcast Club, Molly, Marcus and Adam get down and dirty on systems for managing podcast production workflow.

“[Clients] like to know that we have a system in place,” Molly says on this episode. “Systems are so important, and so many people are really intimidated by [them].”

Project management tools like Trello offer the ability to connect and communicate with clients and your team. It makes your job easier and is critical for helping scale your business (if that’s what you want). Setting up a public workflow system has the added benefit of showing clients the value they’re getting from working with you. 

Even though the crew shares the tools they like and what’s worked for them, ultimately, it’s about finding what works for you and your business. 

“It's not one big thing,” Marcus says. “It's all these little things along the way that add up.” 

Tune in to hear their thoughts on how to set up a workflow system, which project management tools are helpful, whether it ever makes sense to do custom work, as well as which mics they’re digging and other podcast industry hot topics.

Tools and tech mentioned in this episode:
✔️ Asana
✔️ ClickUp
✔️ Trello
✔️ Zapier
✔️ Tula microphones

Podcast Pro: Molly Ruland 
🎙️ What she does: Molly is the founder and CEO of Heartcast Media, a full-service podcast production company and content creation lab based in Washington, D.C. 

💡 Key quote: “You have to have a system. You have to have your expectations communicated, you have to have a plan. That's the only way you can scale.”

👋 Where to find her: LinkedIn | Twitter | Instagram

 

Podcast Pro: Marcus dePaula
🎙️ What he does: An audio engineer, podcast producer and website designer, Marcus runs Me Only Louder, a podcast production company in Franklin, Tenn.

💡 Key quote: “So many podcast editors are doing what is best for themselves, instead of what's best for their client or what's best for the listener.”

👋 Where to find him: LinkedIn | Twitter | Instagram


Podcast Pro: Adam Levin
🎙️ What he does: Adam is the manager of Chuck Levin’s Washington Music Center and is the founder of Podcast Outfitters, which specializes in podcast equipment. 

💡 Key quote: “It's all about finding that one tool, or that one strategy, or that one thing that helps you keep your shit together.”

👋 Where to find him: LinkedIn | Twitter | Instagram

Tips for Podcasters 
Top takeaways from the episode 

⭐ There are tons of project management tools to help streamline your process. Trello, Asana, ClickUp are some that are familiar and recommended by The Podcast Club. 

⭐ Don’t spend hours on custom work. Create and reuse templates, which is more efficient and will help you produce an even higher quality product. “Take the fastest path to the money.” 

⭐ Showing your workflow can help with client retention. An added benefit of building a trackable project management system for clients is that they get to see all the behind-the-scenes work and it will make them feel like their money is well spent. 

⭐ Don’t create an impossible job that only you can do. If you don’t create solid systems, you’re the only one who will know what you do. This might just seem like an inconvenience for now, but if something happens and you can’t work for a while, you could really be in a pickle! Share the love with your team by creating templates and procedures instead of working randomly.

Episode Highlights
Inflection points from the show

[4:41] Podcast systems: Molly talks about how implementing systems for your podcast production proce