Mastering TASK MANAGEMENT for a HARMONIOUS Business Life

Learn how to reclaim your family time and focus on what truly matters by mastering the art of delegation. In this episode, I share my journey from juggling every task to achieving balance, offering practical tips on identifying tasks to delegate, like social media and calendar management. Discover how to streamline your workload, find the right virtual assistants, and categorize tasks by preference and profitability to drive both business and personal growth. Transform your life and business with strategies that prioritize success without sacrifice. 
 
NOTABLE QUOTES 
"Delegation is non-negotiable... because you have to stop wearing every single hat." – Philip 
"You probably are saying to yourself I don't have enough time to [delegate], but you don't have enough time not to do that." – Philip 
 
RESOURCES 
Philip 
Digital Course: https://www.speakingsessions.com/digital-course 
Instagram: https://www.instagram.com/iamphilipsessions/?hl=en 
TikTok: https://www.tiktok.com/@philipsessions 
Linkedin: https://www.linkedin.com/in/philip-sessions-b2986563/ 
Facebook: https://www.facebook.com/therealphilipsessions 

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Episode Transcript

Speaker 1 (00:01):
What's going on, guys , I wanted to come to you today
and talk more specifically toyou business owner parents out
there and talk about whydelegation is so important.
And the reason why I want to dothat is I want you to be able to
get time back with your family,and I'm going to go through
some of the things that you cando to delegate, as well as why

(00:24):
is it so important and how it'sactually impacted my life, so
that way you can also changeyour life and your family lives,
of course, your business aswell within that.
So why delegation is anon-negotiable is because you
have to stop wearing everysingle hat.
Unfortunately, when we're firststarting in business, we're

(00:46):
probably wearing a lot of thosehats, but you don't have to wear
them for as long as you think.
It's not as hard as you maythink.
Yes, you need to have thefinances there to be able to
start delegating things.
Maybe you can automate them,but you can also find ways to
find virtual assistants where Ican come in and help you out

(01:07):
with that, but you can find avirtual assistant for yourself
to be able to delegate thosetasks, or maybe you have a great
friend that wants to help youout as well and just take care
of a couple of things.
But even then, before we evenhave to delegate, just thinking
in this framework of if Idelegate this, what is that
gonna look like, will help youout as well.
So now that hopefully I'vehelped you understand that

(01:29):
delegation is important here,what are those things that you
can start delegating?
First, social media management,so the one actually going in and
posting, maybe even creatingsome kind of community
engagement, interacting withcomments that are had.
I would say, some of these morepersonal things you might not
want to do, but you could havesomebody come in and let you

(01:50):
know hey, somebody made acomment here or somebody sent
you a DM.
They could handle some of thesethings for you and start to
look at your voice and how yourespond to things and maybe
start to create some of thoseresponses.
But, at a minimum, starting tocreate some of the content, some
of the captions that you'regoing to post, as well as
actually scheduling on yourbehalf is something you can do,

(02:12):
and have a virtual assistant,also known as a VA, do for you.
Calendar management and emailmanagement is another two things
that you can do, kind of beingyour executive assistant taking
care of a lot of things for youmanaging where you're going to
be, making sure that yourcalendar gets booked and gets
filled up, as well as handlingemails, so you don't have to
look at the junk emails.

(02:32):
You can have that organized andbe able to look at things very
quickly and kind of have asummary of what's going on or
what requests came in and beable to kind of assign you tasks
from there.
So what I want you to do todayto figure out what those things
are that you can delegate I justmentioned two that are very
easy to delegate is really gothrough a list.
I want you to list out all thethings that you typically do on

(02:56):
a daily basis.
I'm not talking about theonesie, twosie things.
I'm talking about the thingsthat you do on a daily basis,
that you do on a daily basis.
Write that list out and thenput an L or H next to them.
So either you like them or youhate them and write that out.
And I want it to be thiscontrast, because we need to be

(03:17):
able to say and if you're on theborder, like you know, I don't
really hate it, but I don't likeit, it's a hate, immediately
put it to the hate, because weneed to create the contrast
there.
And then a second thing afteryou've made this list, you've
put an L or an H for like orhate.
You need to put a dollar signor not at all, or you put a
dollar sign or slice throughthat dollar sign.

(03:40):
So are these money makingactivities or are they not money
making activities?
And now, when you have thesetwo categories, what we want to
do is look at the things thatare hated, or have an H next to
them and have a dollar sign witha slash through it.
So these are things that youhate or don't like that also
don't make you money, and sosomething like social media,

(04:03):
doing the posting itself,responding to an email, probably
doesn't make you money.
And maybe you like social media, maybe you don't.
I'd be surprised if you likehandling your own email.
But these are things you canlook at and those would be the
things that you would then startto work on delegating.

(04:24):
And so then, from there, what wewant to do is make sure we have
some kind of procedure there.
So you can do this in a coupleways.
Either literally writing outokay, here's exactly how I do it
.
Here's how I go throughchecking my calendar, what I
post on social media.
Or you can go through and dosomething like a loom video
record yourself doing this,talking through it, and those

(04:45):
two things are not quite as good.
When it comes to actuallyhaving like here's a
step-by-step, but say, you dopodcast recording and you have
your editing and you need to gopost it on your website and on
Buzzsprout or whatever hostingplatform you have, you can
actually go through and use loomand create the step-by-step
talking through what you did.
That way, somebody could pickup after you and create that

(05:07):
procedure for that.
So when it comes to actuallydelegating this work whether you
go to a VA or somebody else youwant to make sure that you're
very clear on those expectations.
So have that procedure there inplace.
Tell them these are the thingsthat I want to do.
Here's my expectation Dates anddeadlines on all of these
things.
When do you regularly do thisstuff?

(05:27):
You want to have all of that inplace so you can use something
like Asana to help you out withthat, some kind of project
management software there, taskmanagement software to do that.
I promise this may sounddaunting to you.
This may sound like so much andyou probably are saying to
yourself I don't have enoughtime to do this, but you don't

(05:49):
have enough time not to do thatby you not taking the time to
list out the tasks that youcould possibly delegate, the
tasks that you don't like to doand that don't make you money,
that are taking time away fromyour precious family.
These are the tasks that you canhand off easily and you can't
tell me that $1,000, $1,500,$30,000 a month, whatever it may

(06:12):
cost, how many of our VAs youmay need to get, for how much of
a time you need to get, is notworth it.
Your family, that time backwith your family, or even, at a
minimum, the time back to doother things on your business
that's not worth it.
I want you to really thinkabout that and, at the worst, at
least, you're doing an audit onthe things that you're doing,

(06:35):
the things that you like, thethings that you don't like.
So when it's finally time foryou to do that, you're able to
then delegate or automate thosetasks.