Systemize Your Success Podcast

Systemize Your Success Podcast

Reclaim your time, reduce stress, and create more impact. For years, Dr. Steve Day was a slave to his businesses - working insane hours and living in constant stress and overwhelm. After suffering through burnout and depression, he realised that success doesn’t come from doing more; it comes from aligning your work with your ideal life and systemising the things that matter. That shift changed everything. By focusing on key systems, he transformed his business and lifestyle - emigrating to Sweden and living with more presence, purpose and impact. In Systemize Your Success, he shares the strategies that helped him step out of the grind so that you can do the same. This podcast is for small business owners who want to honour their authentic selves, create more space and freedom, and leverage their strengths for meaningful impact. You'll learn how to streamline operations, outsource effectively, manage a remote team, and set up systems that free you to focus on building a business you feel proud to talk about. If you’re ready to build a successful business and have the freedom to enjoy it- hit subscribe, and let's make it happen.

Episodes

Delegation Mistake Most Business Owners Make When Hiring—and How to Fix It Fast | Ep 238

August 13, 2025 • 13 mins
🎙 In this episode of Systemize Your Success, I share a real-life experience from our business as we welcomed a new marketing assistant. Join me as I explore how to navigate the hiring process, reduce stress, and empower new hires to take ownership of their roles while enhancing our overall systems. I emphasise that it’s okay for processes to be a work in progress and that bringing in new team members can actually provide valuable ...
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How to Set Boundaries, Reclaim Your Time, and Still Wow Your Clients | Ep 237

August 6, 2025 • 11 mins
🎙 In this episode, I share a transformative journey I undertook with one of my clients, whom I'll refer to as John. John was overwhelmed by the demands of his clients, constantly interrupted by calls and messages, which left him struggling to find time for deep work. I discuss the strategies we implemented to help him set clear boundaries while still providing exceptional service.  KEY TAKEAWAYS 💡 Balancing Availability and D...
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Advanced Staff Onboarding: How to Set Up New Hires for Success—Without Burning You Out | Ep 236

July 30, 2025 • 18 mins
🎙 In this episode, I dive into the often chaotic experience of onboarding new team members and share the advanced onboarding process I've developed over the years.  I reflect on my journey from a disorganised onboarding approach to a streamlined, documented process that ensures new hires have everything they need from day one.  Join me as I walk you through the steps to make your onboarding experience smooth and effective, ultima...
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The Communication Framework That Eliminates Interruptions and Wasted Time | Ep 235

July 23, 2025 • 23 mins
🎙 In this episode, I dive into the importance of having a clear internal communication standards document for your business. I share my recent experience while on holiday, which highlighted the chaos that can ensue when communication protocols are unclear. I discuss the updates we've made to our communication standards, emphasising the need for succinct guidelines that eliminate confusion and streamline conversations.  You'll lea...
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The Hidden Copyright Risk in AI-Generated Content—and How to Protect Your Business with Annabel Kaye, Founder of KoffeeKlatch | Ep 234

July 16, 2025 • 37 mins
🎙 In this episode, I had the pleasure of welcoming back Annabel Kaye to dive deep into the complex world of AI and copyright. We explored the murky waters of ownership when it comes to content generated by AI, discussing who really holds the copyright—the entrepreneur, the AI, or the programmer behind the bot.  KEY TAKEAWAYS 💡 When using AI to generate content, the ownership of copyright can be ambiguous. If the content is en...
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Why I Stopped Selling—And What Every Business Owner Should Fix First | Ep 233

July 9, 2025 • 16 mins
🎙 In this episode, I dive deep into my journey of overcoming the resistance I faced in attracting new clients to my coaching business. For years, I relied heavily on referrals, which felt comfortable, but I realised that my reluctance to put myself out there was holding me back.  I share how I took a step back to focus on refining my courses and creating a product I could truly be proud of, rather than just pushing for sales.  ...
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Structured Problem-Solving: The Framework That Reveals Your Team's Thought Process—And Prevents Wasted Work

July 2, 2025 • 11 mins
🎙 In this episode of Systemize Your Success, I share a real-life example that highlights the importance of effective communication within a team. I recount a situation where a staff member, despite doing the necessary checks on our e-commerce software, failed to communicate her findings clearly, which left me feeling frustrated and led to unnecessary extra work on my part.  I delve into how this experience reinforced the need for...
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Learning Implementation Hack: How to Get Business Results Without Taking Courses Yourself | Ep 231

June 25, 2025 • 12 mins
🎙 In this episode of Systemize Your Success, I share a powerful success story from my business journey, highlighting how I leveraged a fantastic course from Pat Flynn's Smart Passive Income to enhance my podcast. Faced with the challenge of limited time to implement new strategies, I delegated the task to my virtual assistant, who took the initiative to upskill and apply the knowledge gained from the course.    The results have ...
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When Staff Leave Without Warning: The Employee Retention Strategies That Prevent It | Ep 230

June 18, 2025 • 19 mins
🎙 In this episode of Systemize Your Success, I share a personal experience that one of our community members faced when two of her virtual assistants unexpectedly disappeared. It was a stark reminder of the challenges we all encounter in managing remote teams.    I delve into the importance of building strong relationships with our team members, emphasising the need to hire based on shared values and to create an environment whe...
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How to Get Your Team to Solve Problems—Before You Even Ask: A Culture of Empowerment | Ep 229

June 11, 2025 • 16 mins
🎙 In this episode of Systemize Your Success, I dive into a common frustration many business owners face: team members bringing problems without proposing solutions. Over the years, I've developed a framework called the ‘Ideas Over Issues’ Framework, which has transformed how my staff approaches challenges. I share the importance of empowering employees to think critically and take ownership of their actions, rather than relying on...
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What Most Entrepreneurs Get Wrong About Burnout—And How to Break Free with Scott Anderson, Founder of Doubledare | Ep 228

June 4, 2025 • 46 mins
🎙 In this episode, I had the absolute pleasure of speaking with Scott Anderson, a mental therapist and serial entrepreneur who has navigated the challenging waters of burnout himself. As someone who has also faced the pressures of entrepreneurship, I resonated deeply with Scott's insights on the common struggles we face, including stress, exhaustion, and the feeling of being trapped in our work.    Scott shared his journey of re...
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How to Back Up Your Task Management App (and the Simple Tool I Use: ProBackup) | Ep 227

May 28, 2025 • 13 mins
🎙 In this episode of Systemize Your Success, I dive into a topic that hit home for me: the importance of backing up your task management app. As someone who relies heavily on Asana to run my business, the thought of losing access to it is absolutely terrifying.    I share my experience of a staff member accidentally deleting a project and how that incident sparked my mission to find a reliable and affordable backup solution. I d...
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Beyond the Agency Model: How Small Teams Can Build Scalable In-House Marketing with Kasper Sierslev, CCO at Zite | Ep 226

May 21, 2025 • 47 mins
🎙 In this episode, I had the pleasure of speaking with Kasper Sierslev, the Chief Commercial and Creative Officer of Zite Agency and author of the insightful book “Incredible”. We dove deep into the concept of in-house marketing agencies and explored how this model can be beneficial, especially for micro business owners like myself who may feel overwhelmed by traditional marketing approaches.    Kasper shared his journey from wo...
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This Fathom AI Feature Knows More About My Meetings Than I Do | Ep 225

May 14, 2025 • 11 mins
🎙 In this episode of Systemize Your Success, I dive into a game-changing feature of the Fathom AI Notetaker app that has completely transformed how I conduct my meetings. As someone with a terrible memory, I often found myself struggling to recall important details from past conversations, which could make or break a deal or connection.    However, after using Fathom for over a year, I recently discovered its “Ask Fathom” featur...
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How I Use ChatGPT Voice Mode to Think, Plan, and Create on the Move | Ep 224

May 7, 2025 • 9 mins
🎙 In this episode of Systemize Your Success, I dive into the incredible capabilities of ChatGPT's voice mode and how it has transformed the way I interact with technology. I share my personal experiences of using voice conversations to brainstorm ideas, conduct research, and streamline my workflow, all while going about my daily activities.    Whether I'm walking home after dropping off my kids or tackling DIY projects in the ga...
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The Hidden Costs of Hustle Culture: What I Risked to Redefine Success | Ep 223

April 30, 2025 • 15 mins
🎙 In this episode of Systemize Your Success, I delve into a topic that has been weighing heavily on my mind: the balance between entrepreneurship and family life. Drawing from my own experiences as a business owner and a father, I reflect on the pressures to sacrifice time with loved ones in pursuit of success.    I share my journey of realising that true fulfilment comes not from relentless work but from being present for my fa...
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Untangling Self-Worth from Success: A Reflection That Changed My Life | Ep 222

April 23, 2025 • 15 mins
🎙 In this episode of Systemize Your Success, I dive deep into the importance of understanding ourselves and our unique wiring to build businesses that align with our highest values and create meaningful impact. Reflecting on my own journey, I share how my experiences, particularly with ADHD, have shaped my superpower in creating systems and processes that help others overcome their challenges.    I discuss the significance of re...
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How I Nearly Lost It All: My Personal Lesson in Data Loss Prevention (and Why I Now Use iDrive) | Ep 221

April 16, 2025 • 14 mins
🎙 In this episode of Systemize Your Success, I share a harrowing experience from seven years ago when I accidentally deleted my entire Google Workspace account, taking with it all the work I had done for the first two and a half years of my business. The feeling of dread and helplessness was overwhelming, but thankfully, I was able to recover my files after a tense few hours.    This incident taught me a crucial lesson about the...
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Building a £20M Home Care Franchise with Amrit Dhaliwal, Founder of Walfinch | Ep 220

April 9, 2025 • 38 mins
🎙 In this episode of the Systemize Your Success podcast, I had the pleasure of speaking with Amrit Dhaliwal, the CEO and founder of Walfinch, a thriving home care franchise in the UK. Amrit's journey from running restaurants to revolutionising the home care industry is nothing short of inspiring.    We delved into the intricacies of the franchise model, discussing how it allows for scalability and impact, particularly in the vit...
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How to Drive More Traffic with SEO (Without Paying for Ads) featuring Brandon Leibowitz, Founder of SEO Optimizers | Ep 219

April 2, 2025 • 40 mins
🎙 In this episode of Systemize Your Success, I had the pleasure of speaking with Brandon Leibowitz, the founder of SEO Optimizers, who shared his extensive knowledge on search engine optimisation (SEO).    With over 18 years of experience, Brandon provided invaluable insights into how small business owners can increase their online visibility without spending a dime on ads. We delved into the importance of keyword research, the ...
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