Systemize Your Success

Systemize Your Success

Reclaim your time, reduce stress, and create more impact. For years, Dr. Steve Day was a slave to his businesses - working insane hours and living in constant stress and overwhelm. After suffering through burnout and depression, he realised that success doesn’t come from doing more; it comes from aligning your work with your ideal life and systemising the things that matter. That shift changed everything. By focusing on key systems, he transformed his business and lifestyle - emigrating to Sweden and living with more presence, purpose and impact. In Systemize Your Success, he shares the strategies that helped him step out of the grind so that you can do the same. This podcast is for small business owners who want to honour their authentic selves, create more space and freedom, and leverage their strengths for meaningful impact. You'll learn how to streamline operations, outsource effectively, manage a remote team, and set up systems that free you to focus on building a business you feel proud to talk about. If you’re ready to build a successful business and have the freedom to enjoy it- hit subscribe, and let's make it happen.

Episodes

One CRM Replaced My Tech Stack and Centralised Every Client Message | Ep 282

June 17, 2026 • 41 mins
🎙 In this episode, I share how one CRM - GoHighLevel - ended up replacing a whole stack of disconnected tools in my business. What started as a hunt for a simple way to centralise text and WhatsApp messages so my team could handle client comms without relying on what was on my phone (WA/SMS) turned into a complete overhaul of our calendars, checkouts, e‑signatures, automations and more. I walk you through how we consolidated tool...
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Use AI Strategically Without Wasting 40 Hours or Losing Your Voice ft. Taylor Jean Anderson, Founder of RoyalT Studio | Ep 281

June 10, 2026 • 62 mins
🎙 In this episode of Systemize Your Success, I sit down with Taylor Jean Anderson, a coach and systems strategist who helps people build online businesses around what they genuinely love to do. Most founders are drowning in tools and still doing low-value work. This episode is about flipping that. When we use AI right, it enables us to be more human and approachable, not less so. We become able to focus on presence, purpose, and ...
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How I Stopped Copy-Pasting Between Apps and Let Claude Run My Workflows | Ep 280

June 3, 2026 • 25 mins
🎙 In this episode, I share how Claude has fundamentally changed the way I create and ship courses by turning a tangled mess of tools into a fully automated, end-to-end production line. I walk you through the stack of “skills” I’ve trained Claude to perform so far, including scraping all my course transcripts, generating logos, slides, handouts, and lock pages. As well as feeding everything into Circle and Descrip...
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The One Thing That Makes AI Sound Like You - And Avoid Detection | Ep 279

May 27, 2026 • 16 mins
🎙 In this episode, I share the single shift that completely changed how I use AI - creating a clear, detailed Brand Voice Guidelines document so AI can write in “my” voice, not a generic AI-sounding one. I walk you through how I went from clunky, obviously AI emails to polished copy that sounds like the best version of me, while still being fast to produce and genuinely on-brand. You’ll hear how I built my guide...
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FOMO, Insomnia, Identity Crisis! The Reality of Using AI in Business | Ep 278

May 20, 2026 • 25 mins
🎙 In this episode, I open up about the very real FOMO and identity crisis I’ve been wrestling with as AI explodes across the business world. I share the sleepless nights, the technical headaches of getting Claude Code and task‑running agents to work within tools like Asana, and the uncomfortable question of whether I should rip up my existing business and go “AI‑first” from scratch.   You’ll hear...
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Simplified DNS, A Faster Site, and Unlimited SSL For Free - What's The Catch? | Ep 277

May 13, 2026 • 15 mins
🎙 In this episode, I share how I’ve taken the chaos of managing dozens of DNS records, SSL certificates, and email settings across multiple providers for my websites. I simplified it all into one, non‑techie‑friendly dashboard using Cloudflare. I walk you through how I now spin up subdomains, connect tools like my CRM, and handle DKIM and DNS changes in minutes instead of hours – often with one‑click integrations. You...
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AI Augmented Team: Real Growth Without The Cost | Ep 276

May 6, 2026 • 15 mins
🎙 In this episode, I share why I’m no longer excited about replacing whole teams with AI and instead, focus on building AI‑augmented teams that get better results, faster, without blowing the payroll budget. I’ll walk you through how I “hire and train” AI like a new team member using Standard Operating Procedures (SOPs), templates, and examples, and why treating AI like a search engine is the fastest way to...
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Stuck in Overthinking? Break the Mental Loops Draining Your Business ft. Dave Nyss, Founder of Real Learning | Ep 275

April 29, 2026 • 45 mins
🎙In this episode, I sit down with Dave Nyss, founder of Real Learning. Together, we explore how “red energy loops” of stress, overthinking and self‑doubt quietly drain your business, how to spot the blind spots and mental filters that keep you stuck, and how to recondition your brain so you can operate more from flow, peace and unconscious brilliance while still growing a profitable business. We discuss recognising an...
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How Executive Assistants Unlock Growth Without Overwhelm ft. Tarra Stubbins, Founder of Take It Easy Group | Ep 274

April 22, 2026 • 33 mins
🎙 In this episode, I sit down with Tarra Stubbins, CEO of Take It Easy Group. She went from being a roadie to becoming Mick Jagger´s personal assistant. We unpack what it really means for your business when you get high‑level support at an early stage. We also dig into the difference between a task‑based VA and a strategic EA, why an EA can be your most important first hire, and how the right support pulls you out of the day‑to‑da...
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Not Getting Honest Feedback from Your Team? Try This New System | Ep 273

April 15, 2026 • 12 mins
🎙 In this episode, I share how and why we’ve built a simple, structured feedback system into our meetings to make sure that even the most timid team members feel safe giving honest, constructive feedback - and yes, even to me as the business owner. I’ll walk you through our meeting scoring, the Meeting CHAIR guide, and the pre‑written feedback scripts we use to keep feedback objective, future‑focused, and consistent ac...
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Could a Fractional COO Help You Step Out of the Day-to-Day? ft. Tamara Munoz, Founder of Behind the Screens | Ep 272

April 8, 2026 • 38 mins
🎙 In this episode, I sit down with Tamara Munoz, a Fractional COO specialist and founder of Behind the Screens. Together, we explore how to get high-level operational support before you can justify appointing a full-time COO, and what it really looks like to extract yourself from the day-to-day while still running a lean, human-centric business that supports your goals of being present for family and living with purpose and peace....
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Turn Your Vision Into Operational Flow—Without Doing Everything Yourself | Ep 271

April 1, 2026 • 20 mins
🎙 In this episode, I dig into what it really takes to build a business that no longer depends on you for every answer, every decision, and every tiny task. I start with the mindset shift from “I’ll just work harder” to “how do I turn my vision into operational flow?” I walk you through how to get what’s in your head into systems, often using affordable virtual assistants to build and improve th...
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The AI-Powered Recruitment System We Use to Eliminate Subjective Hiring Decisions | Ep 270

March 25, 2026 • 16 mins
🎙 In this episode, I share my incredibly frustrating experience of recruitment, including hiring my replacement as an intern, recruiting for my various companies, and running a recruitment agency.  A journey that took me from hating recruitment to building an AI-powered, VA-driven system that finally makes hiring simple, objective, and repeatable. You’ll see why traditional recruitment is so slow and draining for busine...
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The Missing Skill Between Visionary Ideas and Operational Flow | Ep 269

March 18, 2026 • 12 mins
🎙Have you ever had a great business idea stuck in your head, but struggled to turn it into something your team could actually build and execute? In today's episode, we discussed the game-changing skill of process mapping—how to transform visionary concepts into systematic, executable workflows that truly drive your company forward. I shared proven methods and frameworks, and broke down simple, standardised approaches anyone ...
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This Free AI Speech-to-Text App Is Saving Me 40+ Hours a Year... | Ep 268

March 11, 2026 • 5 mins
🎙In this episode, I introduce a game-changing free AI speech-to-text app that’s designed to save you hours each year. If you’re someone who prefers talking over typing or wants to work more efficiently, you’ll find this episode packed with practical insights. I share real-world examples of how this tool transforms daily tasks—like collaborating with team members or managing emails—turning minutes sav...
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Drowning in Process Documentation? Build a Pipeline and Step Back! | Ep 267

March 4, 2026 • 16 mins
🎙Documenting what you do in an operation manual (OM) or SOP is fundamentally the easiest way to ensure somebody else reliably gets stuff done in your business, without your involvement. The challenge is that most small businesses have literally hundreds of tasks which need to be documented, and that itself can become quite overwhelming and quite disjointed, disorganised, and messy.  If you're not careful, before long, you ca...
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Try This 15-Minute Daily Habit To Finally Clear Your Inboxes! | Ep 266

February 25, 2026 • 7 mins
🎙 If they were giving out awards for procrastination and avoidance of admin tasks, I would win hands down, out of pretty much anybody I know. Whether it's chasing people up, responding to emails, checking my messages, or just basically doing those admin things that just back up and just annoy the hell outta you. That is where I really, really struggle. That was until I did one thing, which I am going to share with you today. Some...
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How to Get Your Team to Optimize Processes Without Your Involvement | Ep 265

February 18, 2026 • 15 mins
🎙 This morning, I spent a couple of hours automating a task that takes about an hour a week to do. That means going forward, we're gonna save about 50 hours a year. That's pretty cool. However, my reflection on this was not so good. Why was I the one who A, spotted this needed to be done, and B, ended up doing the automation myself? It's something I fall back into sometimes. And what I wanna talk about today is the frameworks I h...
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The Ethical Sales Approach That Builds Trust and Sustainable Revenue with Andee Hart, Host of She Sells Differently | Ep 264

February 11, 2026 • 54 mins
🎙Today, I interview Andee Hart, the host of She Sells Differently and an ethical sales coach with 17 years of experience working in corporate sales and running her own businesses. Her approach is service-driven, starting every sales conversation not with “How am I going to close this deal?” but with “How can I help this person?” Then, the sale becomes effortless and enjoyable—a real win-win. KEY TA...
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Why Most Remote Teams Struggle—and the Leadership Shift That Fixes It with Nicolas Bivero, Co‑founder of Penbrothers | Ep 263

February 4, 2026 • 52 mins
🎙 If you're considering hiring a remote worker from the Philippines, or you already have a Filipino team, this episode is a must-listen. I interview Nicolas Bivero, who’s spent over a decade helping companies build teams in the Philippines. I’m also a long‑time advocate—my entire team is based there. We dig into the real‑world pros and cons of Filipino remote teams: the cultural differences you need to adapt to,...
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