Done!
The podcast about good structure at work, concrete tips for personal productivity, how to stress less and gain more control of your work situation - with the Struktör David Stiernholm. (🇸🇪 Podden finns också på svenska, då med namnet Klart!.)
Episodes
How should you best use OneNote, Planner, and To-Do?
In this week's episode of Done!, I explain what you should use these three popular tools for - and not.
Of the mentioned apps, Planner is used the least by the people I help. Therefore, if you do, I’m curious to hear how you use it. Please write to me and tell me. I'm happy to listen.
Do you have a colleague who would benefit from clarifying their app usage even more? Please shar...
How will you find time to read all the interesting newsletters you receive?
In this week's episode of Done!, you'll learn how to use AI to create a podcast from content you don't have time to read.
Have you created another text-to-speech solution that helps you in your daily life? Write to me and tell me about it, because I want to get even more ideas on what I can do to make my work even easier.
Do you know the two decisi...
How can you avoid getting overwhelmed by all the various communication channels you use?
This episode of Done! is about a way to manage communications effectively without burning out.
If you have a similar round as mine, how do you concretely work your way through it? Please write to me and describe how you do it. I am interested in hearing what works well for you, so feel free to get in touch.
Do you know these chef-approv...
Why print out something you need to read when you can read it on the screen? Well, there’s a good reason to do that.
Today’s episode of Done! - No. 593 - is about a study about the benefits of printing reading material even in this digital day and age.
The two studies I mention are:
What can you do structure-wise when some major, life-changing disruption happens?
This week’s episode of Done! - No. 592 - is about four rules to hold on to that help you get through tough times more easily.
Do you have any other guidelines that you find helpful when faced with a major Event? Please write to me and tell me. I may not see everything I will need in the situation I am currently in, so your experiences are like gold to...
What if you need to use similar but not the same sets of folders again and again?
This week’s episode of Done! - No. 591 - is about an easy trick to create a folder structure quickly.
What templates have you created that you have found particularly useful? Please write to me and tell me. Right now, I'm especially interested in simplifying through reuse, so I'm curious to hear about the innovative solutions you have come up with.
When you document all the decisions you make while collaborating through email, chat and meetings, how do you make sure every colleague notices what you agreed on in a random quick phone call?
Today's episode of Done! - No. 590 - is about what you can do to avoid a certain kind of misunderstanding that might result in conflict.
Have you solved this problem differently? Please write to me and tell me. As you can tell, I collect tips...
How can you quickly get into "focus mode" when you have important tasks to get done?
Done! episode No. 589 is about a Windows app that recently got a new feature for easier concentration.
Have you tried the Clock app? If so, what do you think about it? Have you found a way to use it that works particularly well for you? Please write to me and let me know. I'm curious to hear about your experiences.
Do you know how to not lo...
You want to find emails you look for immediately.
But how?
This week's episode of Done! is about an email app feature that far too few use.
Do you use the "saved search" feature for your emails? What type of emails do you use it for? Please let me know, as I want to get inspiration for refining my own structure even more!
Here's how to set reasonable goals.
These episodes are also available as a weekly newsletter to...
Have you missed something important in a fast-paced chat flow?
This week’s episode of Done! - No. 587 - is about the three kinds of chat messages that you need to look out for when the chat is hectic.
How do you balance having free, lively chats and more formalized channels with the same people? How do you keep them separate? And how do you handle it when things risk getting messy?
Please write to me and let me know. This question ...
Do you have tasks that you tend to postpone more than others?
This week’s episode of Done! - No. 586 - is about a trick that will help you get going on those tasks by turning a weakness into a beneficial strength.
Do you have a completely different way of getting slow tasks done? Please let me know! Your email is warmly welcomed. As you know, I am a tireless collector of such tricks.
Here's how to get rid of the old desktop...
Do you really have to use a timer to keep track of time when you do your ”Pomodoros”?
Today’s episode of Done! - No. 585 - is about an unconventional way to remind yourself to take breaks regularly.
What Pomodoro playlist do you use? Do you even have one on Spotify? Email me a link, and I'll try it out, too. Maybe I'll discover new concentration music that could help me focus even more.
Do you think of work when you are free - even if you don’t want to?
This week, episode No. 584 of Done! is about how to feel more free when you actually are free.
What tricks do you have for delivering just enough? Please write to me and tell me. We ambitious people often fall into this trap, and every trick that helps us avoid it is very welcome.
This is why you maintain your focus better if you take breaks regularly.
If you have promised to meet someone at a particular hour and then mistakenly book another meeting at the very same hour, you know how uncomfortable that is.
In today's episode of Done! - No. 583 - you will learn a trick that helps you avoid having to experience that again.
How do you make sure you find everything you talked to someone about on a particular day? Do you have a completely different trick than this one? Please write ...
How can you copy a paragraph from paper and turn it into editable text on your computer without typing it manually?
In episode No. 582 of Done!, I share two easily accessible apps that are both excellent at OCR.
Do you use any other OCR app that works fantastically well? Please write to me and let me know!
Check out my guide on how to handle an overflowing inbox.
Welcome to a new year and the first episode of Done! for the season (and the 581:st since the start)!
Today, Done! is about a new feature in Outlook that I think everyone should try.
In the episode, I mention that you can create your own meeting time poll in Google Forms and Doodle. And, of course, the scheduling poll feature in Outlook that the episode is about.
Have you tried the scheduling poll? What did you think? Write to me...
How do you make the most of your meetings?
This year’s last episode of Done! is about a way to make your meetings more productive.
Where do you usually place the most critical points of the meeting in the agenda and why? Tell me. I’m all ears!
Want to know how to get rid of small tasks you tend to put off?
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!...
When you lack motivation and you feel somewhat slow - what can you do?
This week’s episode of Done! - No. 579 - is about something seemingly trivial but valuable that will do the trick.
How do you keep (or raise) your mood when you feel so unmotivated that the job is slow? Please write to me at david@stiernholm.com and tell me. Hearing about your experiences and tricks is worth its weight in gold to me!
A strict structure - doesn't that stop you from being creative?
On the contrary.
This week's episode of Done! is about how structure can actually free up your creativity.
What in your structure helps you be creative the most? Please write to me and let me know. I'm interested in these aspects too of how we work as smoothly as possible, so I look forward to hearing from you.
Here's how to declutter things you no longer use.
...Should you read emails in batches now and then or instead individually, as you receive them?
In this week's episode of Done! - No. 577 - you will learn exciting findings from a recent study that will guide you.
What approach have you found to email handling that fits you? Please write to me and let me know. When it's time to read emails next time, I'll read yours - with great interest. Warmly welcome to get in touch.
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