How I Nearly Lost It All: My Personal Lesson in Data Loss Prevention (and Why I Now Use iDrive) | Ep 221

🎙 In this episode of Systemize Your Success, I share a harrowing experience from seven years ago when I accidentally deleted my entire Google Workspace account, taking with it all the work I had done for the first two and a half years of my business. The feeling of dread and helplessness was overwhelming, but thankfully, I was able to recover my files after a tense few hours. 

 

This incident taught me a crucial lesson about the importance of having a secondary backup for my core business data. I discuss how easy and affordable it is to set up a reliable cloud backup system using tools like iDrive and explain how to leverage shared drives to keep costs low while ensuring that all my business data is protected. 

 

Through this, I want to inspire you to take action and safeguard your valuable data so you never have to experience the panic I felt that day.

KEY TAKEAWAYS

💡 Importance of Backups: The episode emphasises the critical need for a secondary backup of core business data. This helps prevent loss from accidental deletions, ransomware, or other unforeseen events.

💡 Cloud Backup Solutions: A recommended solution for backing up data is iDrive, which offers 10 terabytes of storage for just $20 a year, making it an affordable option for businesses.

💡 Utilizing Shared Drives: By using Google Shared Drives or Microsoft SharePoint, business owners can centralise their data storage, ensuring that all files created by team members are backed up automatically when the owner is a member of those drives.

💡 Cost-Effective Strategy: The approach discussed allows business owners to back up all their data without paying for multiple licenses for each user, significantly reducing overall costs.

💡 Peace of Mind: Implementing a reliable backup system provides peace of mind, knowing that data is secure and recoverable. As a result, business owners can focus on their work without worrying about data loss.

BEST MOMENTS

00:20 - 💬 “I had inadvertently deleted my main Google account and, along with it, everything I created.”

03:06 - 💬 “If you've got one copy of something, that's actually zero. Two copies are one, and three copies are two.”

05:56 - 💬 “The way that I keep my backup license down to the absolute minimum is ensuring that everybody saves all of the files and folders into what are called in Google—Shared Drives.”

10:24 - 💬 “It gives me that peace of mind that, no matter if it's malicious and an accidental or a completely something out of my control, I know it's backed up.”

TIMESTAMPED OVERVIEW

00:00 Digital Recovery and Backups Lesson

06:55 Comprehensive Business Backup Strategy

08:10 Email Management and Backup Simplified

11:21 “Share Backup Advice Widely”

VALUABLE RESOURCES

• iDrive Affiliate Link: https://sys.academy/tools

LINKS TO CONNECT WITH THE HOST

• Podcast: https://www.systemizeyoursuccess.com
• Website: https://systemsandoutsourcing.com/
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