Finding Your Ideal Wedding Vendors - # 159 - Stress-free Wedding Planning

Episode Transcript
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(00:02):
Today's edition is a game changer.
From Stress to Success.
Insider Tips on FindingYour Ideal Wedding Vendors.
If you're overwhelmed with choices orworried about hiring someone who won't
deliver, this is the edition for you.
We've seen it all vendors who ghost,show up late or just don't get your vibe.

(00:23):
But we've also seen the dream teamthat make your day so unforgettable.
So how do you make sureyou're picking the right ones?
A great question.
And here's another one.
Should you just go with thecheapest option, or is that a trap?
And what are the red flags mostcouples don't see until it's too late.

(00:44):
Were digging into all that today.
We're also going to talk about DJs,photographers to florist and caterers.
We'll walk you through exactly whatto ask and what to look for and how
to trust your gut and the facts.
Thanks for joining us.
Hi, I'm Sal from AfterHours Events of New England.
We'll answer these questions andmore in today's edition of the

(01:07):
Stress-free Wedding Planning Podcast.
Welcome to another edition of our podcast.
Hi there, I'm Sam fromAtmosphere Productions.
Thanks for joining us today.
Allow us to help you from StressTo Success, Insider Tips On
Finding Your Ideal Wedding Vendors.
With today's wedding insidersecrets, you'll have a
stress-free, fun and memorable day.

(01:28):
Our podcast helps engage couplesnavigate wedding planning complexities
while addressing family expectations.
We'll guide you through the journeyof creating the perfect wedding
day without unnecessary stress.
By the end of this edition, you'llget concise tips on budgeting,
wedding party management, ceremony,reception planning, and more.

(01:50):
Perfect for anyone planning awedding all in 30 minutes or less.
Trust us, you don't want to miss this.
Welcome to Stress-free WeddingPlanning, the podcast that will
transform your wedding planningjourney from chaotic to enchanting.
Sal and Sam bring over 80 years ofcombined wedding expertise and exclusive
insider information to the table.

(02:11):
If you're recently engaged, feelingthe pressure of wedding planning,
struggling with family expectations, butstill dreaming of a joy filled wedding.
You've come to the right place.
Get ready to unveil thebest kept wedding secrets.
Discover practical tips andstrategies and learn life changing
lessons for a Stress-free wedding.
Your unforgettable wedding day awaits.

(02:31):
We're here to take you on a transformativejourney of love, laughter, and memories,
so don't miss out on the podcast.
That just might change your life.
This is the Stress-free WeddingPlanning Podcast with Sal and Sam.
On today's podcast, we'll explain how togo from Stress To Success, Insider Tips
On Finding Your Ideal Wedding Vendors.
I'm Sal of After Hours EventsOf New England, the experts

(02:54):
in creating a stress-freeunforgettable wedding experience.
We bring energy, professionalism,and a passion to making every
couple's big day truly special.
Visit us at After HoursEvents Of N.E dot com.
Again, that's After HoursEvents of N.E dot com.
Learn more about our experienceand journey to help you with

(03:15):
stress-free wedding planning in thetrailer or pilot of this podcast.
Listen to this edition.
I guarantee it's gonna help you.
Look, this isn't something thatyou do every day, but we do,
we do this every single day.
Help and guidance from two guyswho've been in the business for a
combined 80 years is gonna be helpful.

(03:36):
I'm Sam from the Award-WinningAtmosphere Productions.
Wedding entertainment with expertknowledge and the difference in quality.
Specializing in live ceremonymusicians and cocktail hour string
musicians, plus lighting, and anelegant and classy presentation.
We have exactly what you need.
Visit us at Atmospherehyphen Productions dot com.

(03:58):
That's Atmosphere hyphenProductions dot com.
Well, let's get started with the basics.
You can't just go on Google and book.
Anyone can have a pretty website.
Dig deeper.
Ask for recent reviews.
Look how long they'vebeen in the industry.
Are they insured?
This is something that's very importantbecause if they're not insured
and something could happen at thefacility, guess who's responsible?

(04:22):
You are, 'cause you're the one whosigned the contract with the facility.
So please make sure you're DJ,your photographer, your florist,
all these companies have properinsurance and get proof of it.
Don't just trust them at their word.
Also, do they have backup plans?
What are those backup plans?
I know as a DJ company wehave backup staff just in case

(04:44):
something should go wrong.
They can hop into the vehicle,get to the event, and make
things happen no matter what.
Backup equipment always on the premises.
So if something should happenfor any reason, it's ready to go.
It's just something that's quick andmakes things keep rolling, and you
don't have to stress about anything.
Everything is under control.
Now, a true pro has a process on how todeliver this information to you properly

(05:09):
so you properly understand and that youcould feel very comfortable with them.
So you don't want someonewho's just trying to sell you.
If you're talking to someone who'sjust talking about sales, sales,
sales, it's probably a red flagand it's time to go somewhere else.
You need to see how they're goingto listen to you and how they can
make your vision come alive for you.
Now, here's a pro Tip.

(05:29):
Pay attention to how they communicate.
If it takes them days to get backto you imagine what it's gonna be
like two weeks before your wedding.
You don't wanna have toworry about things like that.
Just a reminder, join uson our YouTube channel.
Just search for the Stress-free WeddingPlanning Podcast with Sal and Sam.
Like, comment, subscribe,and get it first.

(05:50):
Now, here's some questionsthat you should be asking.
There's four key questionsI'm gonna go over.
How many weddings have you done this year?
What's your backup plan ifyou get sick or can't make it?
What's included?
What's the extra cost?
How can you handle emergenciesand unexpected timeline changes?
So let's break that down.
How many weddings have you done?

(06:10):
Why is it important to ask this question?
Because you want to be able tojudge how professional they are.
If they know what they're doing,and if they have any experience.
If they've only done one weddingthis year, be very cautious.
Look back on their social media, seehow much stuff that they're posting,
that'll give you a good gauge of how manyweddings that particular vendor has done.

(06:34):
What's their backup plan?
If somebody gets sickor they can't make it?
Well, I and Sal have different backupprocedures that we have, either in
company or with other companies.
So you need to know thatvendor's backup plan.
What happens if the photographergets sick or can't make it?
What happens if the cake persongets sick or can't make it.

(06:56):
The video?
You have to ask all these vendors and morewhat they're going to do in an emergency.
You have to ask these vendors what'stheir backup plan and get that
concisely, so that you understand it.
What's included and what extra costs are.
You need to know that because youwant to have a concise budget that you

(07:20):
want to fix to that particular vendor.
So having wishy-washy pricing.
Be very careful.
That's a big red flag.
They should be able to put everythingdown in a contract so that you can
see precisely how your budget's gonnabe hit by this particular vendor.
That's very important.
How do you handle emergenciesor unexpected timeline changes.

(07:43):
Emergencies come up.
Nobody's perfect.
If something goes wrong or there'ssome sort of emergency, you
need to know how that particularvendor's going to handle it.
And, what about the timeline changes?
If they're early, if they're late,if everything is running on time, you
need to know what is their timeline?

(08:04):
What are they going to do, what's next?
Now, don't be so locked in on thetiming, you know, 6 23 and then 6 25.
Some of that is not gonna makeany difference because on the
day, nothing goes on time.
But you want to know whatthey're going to do next.
So, what unexpected timelinechanges are you going to be used to?

(08:27):
What are you going to do if youhave unexpected timeline changes?
Those are questions that you needto ask, and if they stumble on this
stuff, those are all red flags.
If you wanna get a little moreinformation, go back to our Stress-free
Wedding Planning Podcast 1 0 9.
Why couples shouldn't shop for theirwedding vendors as they shop on Amazon.
And here's a couple of pro tips onquestions that you should be asking.

(08:51):
What other vendors do you work with?
Now Sal, isn't that a great question?
Every, customer should ask a vendor?
Oh, without a doubt.
Getting to learn who they've workedwith in the past and maybe give you some
suggestions on someone they could getthat, you know, you work very well with.
This makes a couple feel very muchat ease when they realize vendors

(09:12):
could work well together andhave worked together in the past.
And another Pro Tip question thatyou should be asking is, have
you worked at that venue before?
Why is that important?
Well, it makes it so much easierif the vendor has already worked
there before they know, forinstance, if they're photographers
where they can go for great shots.

(09:32):
If they're DJs, they know where to set up.
They know where the ceremony is, they knowwhere the power is, they know where to go.
It's very important that every oneof your vendors should have worked at
that venue before because it means it'sgonna be less stress for you, and you
don't have to worry about those vendors.
So far, we've just explained aboutvendor vetting, questions you should

(09:55):
be asking your vendors and somered flags you should look out for.
Coming up next, trusting yourgut and knowing the signs.
Also, what is the "dream team"?
But first, if you have a questionor concern, go now to Facebook and
join us on the Stress-free WeddingPlanning Community, and now in the
Connecticut Wedding Advice Community.

(10:16):
You can also join uson our YouTube channel.
Just search for the Stress-free WeddingPlanning Podcast with Sal and Sam.
Like, subscribe, comment,and get it first.
This is the Stress-free WeddingPlanning Podcast with Sal and Sam.
A podcast for engaged couples concernedabout wedding planning and family
expectations, but who want a Stress-free,fun and unforgettable wedding.

(10:36):
Experience the magic of your specialday with Fitzner Productions, our
premier wedding videography companybased in Middletown, Connecticut.
Fitzner Productions dot com.
Our mission is to capture your lovestory candidly and authentically
creating stunning high quality videosthat you can cherish for years to come.
Our founder, Carson Fitznercombines technical expertise

(10:57):
with a passion of storytelling.
Ensuring every moment from the excitementof getting ready to the heartfelt
ceremony is beautifully documented.
We offer a range of customizable packages,including drone footage and multi-location
shoots tailored to fit your unique vision.
Let us help you relive the romance,laughter, and tears of your wedding day.
Visit Fitzner Productions dot com.

(11:19):
That's F-I-T-Z-N-E-R productions dot com.
Are you ready for Wedding Tip Wednesday?
That's next.
But first, some wedding advice.
Don't marry someone you can live with.
Marry someone you cannot live without.
But remember, living with themis still part of the deal.

(11:39):
on today's Wedding Tip Wednesday,planning a Backyard Wedding?
Hire an electrician.
Hire a professional to assessyour electrical needs beforehand,
so you don't have a blackout inthe middle of your celebration.
Great advice there, Sal.
Hiring that electrician for yourbackyard wedding could be the best
money you spent because you can't plugeverything into your household sockets.

(12:02):
Really, really well money spent.
Hire that electrician.
And that's another weddingtip from Sal and Sam.
Wedding Tip Wednesday is availableon the Stress-free Wedding Planning
Facebook group page every Wednesday.
Join the group for free.
Welcome back.
I'm Sal from After HoursEvents Of New England.
In the first half of our discussionfrom Stress To Success, Insider Tips

(12:22):
On Finding Your Ideal Wedding Vendors.
We explain some red flagsyou should look out for.
We'll hear some more.
Yes, Sal.
I do have some more red flags.
I'm Sam from Atmosphere Production.
Sometimes it feels off.
The vibes just not right.
Maybe they talk over youor they just don't listen.
Trust that feeling.

(12:43):
Trust your gut.
This person that you are interviewingthat is not really paying attention to
you, may not have your interests in mind.
This will be a big problem on your day.
Look for vendors that not onlyhave talent, but they care too.
The vendors that take time toknow your name, your story, your

(13:07):
priorities, what vibe you're going for.
That's gold.
Now, Sam, let's talkabout " The Dream Team Effect".
When you find the right team, yourwedding practically runs itself.
They communicate with each otherand they solve problems before
you even know there were problems.
You may not even know at all at theend if this is the real dream team.
So take the time to buildyour team with intention.

(13:29):
It's not about hiring vendors, it'sabout hiring partners who have your back.
Having a dream team is crucial.
I work with certain vendors,photographers, cake people, videographers,
certain venues I like to go at.
Why?
Because this team.
Is the right team.
I feel so comfortable when I'm ata particular venue and I know the

(13:51):
photographer, I know the video person.
I know what the cateringstaff are going to do.
If you think it makes mefeel stress-free, imagine how
stress-free you're going to be.
Yeah, it's so vital, Sam, you know,having people that you work with that
you know what their expectations andwhat their expectations are, you are, and
it just kind of worked enough together.

(14:12):
They know what to expect tocome next, which is great.
And when you're communicating and makingsure everyone knows what's happening
in the order that it's gonna happen,it's just gonna be such a smooth run.
And it's something that the couple shouldjust be there, sit back and take the ride
and let their professionals lead the way.
So to wrap it up, then ask questions.
Check the reviews.

(14:33):
Trust your gut.
And remember, you are not justhiring people to just show up.
You're hiring people to show up FOR YOU!
Before we go, just remember this.
Your wedding vendors can eitheradd stress or eliminate it.
Take the time to choose peoplewho understand your vision.
Communicate clearly and genuinely careabout making your day unforgettable.

(14:57):
When you surround yourself with theright team, everything flows smoothly.
Your timeline, your energy,your entire experience.
It's not just about checkingboxes, it's about building trust.
So don't rush the process.
Do your homework, ask the hard questions,and when it feels right, go with it.
Your dream team is out there.

(15:19):
You've got this and we've got your back.
Now as you spend the next week planningyour wedding, if you want me, Sal, or our
community of stress-free engaged couplesand wedding experts to answer any wedding
related questions, then join us in theStress-free Wedding Planning Facebook
group.
Once you're in, go ahead and shareyour concerns and worries, and
we'll let you know if you are on theright track or if there are some.

(15:41):
Things you need to work on.
The link to join us is in theshow notes of this edition, or
go to Facebook and search for thestress-free wedding planning community.
Remember to do something nice forsomeone today, and if you can't,
then do something nice for yourself.
If you've enjoyed what you've justheard, leave a review and share it
with a friend or someone who wouldbenefit from this information.

(16:01):
Until next time, it's TTFN, Tata now.
Thank you for listening to this edition.
A new edition is released every Wednesday.
Subscribe and get it first.
We'll catch you then.
Ciao!
The Stress-free Wedding PlanningPodcast is produced and copyrighted by
Atmosphere Productions in associationwith After Hours Events of New England.

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Finding Your Ideal Wedding Vendors - # 159

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.css-14f5ked{margin:0;word-break:break-word;display:-webkit-box;-webkit-box-orient:vertical;box-orient:vertical;-webkit-line-clamp:2;overflow:hidden;}Finding Your Ideal Wedding Vendors - # 159