Early termination by a sponsor can leave a clinical research site holding the bill for prep work, fees, and staffing. In this episode, Darshan explains the contract language every site should insist on to stay protected. He covers guaranteed payment for all work performed up to the termination date, reimbursement for non-cancelable expenses like IRB fees and advertising, and why a wind-down clause is essential for chart reviews, final visits, and data queries. He also explores when minimum payments or upfront funds are realistic to request. Protecting these terms upfront keeps an unexpected sponsor exit from destabilizing your operations. If you have question, Call 302.252.6959, click www.kulkarnilawfirm.com , or email darshan@Kulkarnilawfirm.com.
www.kulkarnilawfirm.com
Episode Transcript
What language protects me if the sponsor pulls out
early?
So sponsors may terminate atwill.
This may leave you unpaid forprep work.
Your contract should guaranteepayments for all work performed
up to the termination date, plusnon-cancelable expenses like IRB
fees, advertising, or stafftraining.
I'd even push for a wind-downclause.
(00:22):
This means paying for activitiesthat are necessary to close up
patient charts safely.
And that means chart reviews,final visits, data queries.
Some sites may also be able tonegotiate a minimum payment
amount if termination occurswithin the first 6 to 12 months.
It's not always possible, butsometimes it is.
Consider asking for money upfront.
You can't absorb costs if you'vestaffed and invested in good
(00:46):
faith.
Protecting this upfront makessure that an early exit does not
destabilize your operations.
Call, click, or email.
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