Revolutionize Your Workflow: AI Tools for Easy Information Capture & Sharing

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Ever find yourself struggling to keep up with the whirlwind of thoughts, ideas, and notes that hit you throughout your workday? Keeping everything organized and accessible while making it feel easy is absolutely a challenge. Thankfully, AI is transforming how we capture, store, and share information, making it easier than ever to manage.

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Episode Transcript

(00:06):
Welcome! You've tuned intoanother episode of Elevated, the
podcast helping you build abetter kitchen and bath design
business through innovation andmodernization.
I'm your host, Brandy Lawson,and in this episode, we're
talking all things informationcapture and exchange.
How to reduce friction whengathering data from various
sources and formats using AI.

(00:27):
Ever find yourself struggling tokeep up with the whirlwind of
thoughts, ideas, and notes thathit you throughout your workday?
Keeping everything organized andaccessible while making it feel
easy is absolutely a challenge.
Thankfully, AI is transforminghow we capture, store, and share
information, making it easierthan ever to manage.
Now I could just list a bunch ofways you can capture, reuse, and

(00:48):
share information, but ourbrains are wired for stories.
So instead, let's discuss a fewdifferent scenarios Where AI can
step in to smooth out theinformation process and flow.
Taking notes at a conference.
So, imagine, you're at aconference, soaking up
invaluable insights fromindustry leaders.
Traditionally, you'd jot downnotes in your notebook, only to
later face the tedious task oftransposing them into your

(01:10):
digital system.
Ha ha! Who are we kidding?
Those notes got chucked in yourbag and are at the bottom of a
pile on your desk.
Maybe you'll see them again nextyear when you break out that
notebook again.
Lucky for us, your notes can berevived without additional
effort.
Using apps like Noteshelf 3 onyour iPad, you can handwrite
your notes digitally.
Once you're done, simply exportyour notes as text in a summary

(01:33):
document and This seamlesslyshareable doc makes it easy to
distribute insights to yourteam, keeping everyone in the
loop without losing that powerof personalization handwritten
notes offer.
The reason that notebookshaven't gone the way of the
dinosaurs yet is becausehandwritten notes help the brain
process and retain information.
Now we can combine that organicprocessing with the

(01:54):
accessibility and utility ofdigital systems.
Okay, next scenario.
You forgot everything.
We've all been there.
Arriving at a project site tomeasure, Only to discover you've
forgotten everything but yourtrusty measuring tape.
You scribble the numbers on ascrap piece of paper you
borrowed from somebody else,praying it stays in your pocket
long enough to get back to theoffice.
With AI, you can salvage asituation with ease.

(02:16):
Snap a quick photo of yourhandwritten measurements once
you're back at your phone.
From here, send it to your team,who can extract that vital
information from the image andenter it directly into your
project drawings.
Quick and effective.
Next up, taking communicationsoff the page.
Post client meetings,translating spoken thoughts into
written words can feel like achore.

(02:37):
Instead of struggling to jotdown notes, record a voice memo
during a drive back or in aquiet moment afterwards.
These memos allow you to captureyour thinking authentically.
Services like Otter AI cantranscribe those memos, enabling
you to copy and paste thetranscript into the project file
or send it directly to yourteam.
I've personally found typingduring client meetings to be a

(02:58):
barrier to connection.
Having a computer in front of meand tapping on the keyboard
distracts from my full presenceto the conversation.
My solution?
I've transitioned to usingNoteshelf 3 on my iPad to
handwrite notes.
Doing this during meetings keepsthe interaction human while the
ability to easily export andsearch these notes digitally
streamlines my workflow,allowing me to maintain

(03:20):
efficiency without sacrificingreport.
And when it comes to creatingthis very podcast, most episodes
get started with the walking,talking, and recording method
using Otter AI.
It lets me move and thinkfreely, capturing every thought,
which I later refine into finalepisode scripts.
So why do these new methodsmatter?
First, handwriting and verbalexpression truly align with the

(03:42):
way we process and retaininformation.
It's a core part of ourhumanness and how we connect.
Now, thanks to AI, we can makethis data searchable and
transferable, integrating itinto our organized systems with
ease.
By capturing the nuances of ourthoughts or literal handwritten
words, AI ensures no valuableinsight goes unrecorded or is

(04:02):
inaccessible.
It's opened up countlesspossibilities for reducing
friction in how we capture andshare information.
Information in every form,handwriting, photos, voice
memos, can now flow seamlesslyinto different formats.
Take a moment this week toexplore where these AI driven
techniques could make adifference in your business
operations.

(04:23):
Maybe it's mastering your clientfollow ups, or streamlining
those essential project updates.
The opportunity fortransformation is as vast as
your imagination.
In our next episode, we'rewrapping up this season with a
story about KBiz and how we useall things AI to maximize the
impact and enjoyment of theindustry's largest gathering.

(04:44):
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com to subscribe or share with afriend.
Everyone deserves to have lessstress and more impact.